The drafting of a Memorandum of Understanding to
Council clearly defining how THPA Cycleway fund monies are to be
NOTE: An eventual MOU was drafted in May 2010 and is as
Memorandum of Understanding regarding Cycleway funds held by THPA
being made available to the Tuross Head Shared pathway project.
At a meeting of the Tuross Head Progress Association (THPA) on
3rd December, 2009 it was moved and passed that the Association
seek a Memorandum of Understanding from Council that:
All monies raised and held by the Tuross Head Progress Association
on behalf of the Tuross Head community will be spent openly and
transparently on materials only with the option of making direct
payment from Tuross Head Progress Association to the suppliers.
THPA was concerned to ensure that hidden administration and on-costs
did not burden the potential of our hard raised community funds.
We hope that you appreciate our position as this is the least expected
of us by our generous community and by our own Association membership.
We asked in a previous letter if Council would advise THPA of possible
on-costs it might have to pay in the course of this project, above
and beyond paying for materials only. We appreciate that Council:
- has since identified specific monies in its Management Plan to
cover any contingencies associated with the cycleway, such as additional
design, earthworks and structures, supervision and traffic control,
- also intends to direct the Federal grant of $75,000 from the Dept.
of Education, Employment and Workplace Relations towards the Tuross
A letter to the Dept of E. E. & W. R., as requested by Council,
has now been forwarded stating that THPA would be “donating”
$100,000 to Council and contributing voluntary labour for the cycleway
We have provided this letter on the following basis:
-that the entire THPA contribution of $100,000 will be spent on
- that Council now provides information regarding the anticipated
unit rate of cost of each type of material to be delivered to the
site, (Council has indicated that it is in a position to secure
better material unit rates than our organization could obtain if
paying directly to suppliers), and
- that should construction proceed with materials purchased via
Council we will forward progress payments from our cycleway fund
upon receipt of each invoice from you showing cost of materials
used for that section of the cycleway completed.
We are very pleased that construction is now imminent and look
forward to receiving the information requested and your agreement
to this Memorandum of Understanding.