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Minutes and notes of THPA bi-monthly meetings
and Special meetings conducted in the
THPA Comittee Year of October 2009/ August 2010

 

THPA Officers for these minutes:

Michael Johnson - President
Stafford Dixon - Senior Vice President
Maureen Baker - Junior Vice President
Joan Buchan - Treasurer
Lei Parker - Secretary, Publicity Officer, Public Officer

 

TUROSS HEAD PROGRESS ASSOCIATION INCORPORATED

Draft MINUTES OF October 7th 2010 AGM


Held at Tuross Head Progress Hall – Jutland Ave, Tuross Head


The meeting preceded the October bi-monthly meeting of the Association with Michael Johnson in the Chair

18 people signed the attendance register and 0 apologies were received

Adoption of the minutes of the 2009 Annual General meeting

The minutes of the meeting of Thursday 1st October, 2009 were read by the secretary and adopted


The Secretary then read his report which is as follows:

This last year has seen some excellent actions take by THPA from improving communication between Council and the community and also ensuring that, through the THPA, the community are given a voice.

Membership has increased and interest in the THPA is strong. Whilst it is understood that residents aren’t always able to attend meetings the meeting agendas and minutes now go out to over 700 residents to ensure that everyone is equally advantaged with informed , inclusive and timely communication.

The THPA has been instrumental in establishing improved dialogue with Council on behalf of the residents of Tuross and it is hoped that this will improve further with Council wishing to participate in improved consultation and transparency.

The strength of the THPA rests on its base of signatories as it is vital that it represent the opinions and needs of the community. With improved consultation and a doubling of membership this representation of the wider community is hopefully now assured.

The President then Read his report

Tuross Head Progress Association
President’s Report 7th October, 2010

Good evening Ladies and Gentlemen,
It has been a year marked, as usual, with frustration as we try to deal with council and try to get things to happen. In spite of all the marketing language used by our council the truth is that the council is still extremely slow to re-act to public concerns, still extremely opaque in their dealings with the community and still an extremely expensive operation to run with, at best, very poor outcomes for the community as a general rule.

After a long council imposed delay to the cycleway project some work has been done. Twelve months ago we were shown plans by the council for the pathway full of details regarding siting of the cycleway, retaining walls, boardwalks etc etc. The present situation is that the council actually does not have a completed plan for the cycleway, that there are problems and concerns still to be sorted with regards to the siting and construction of the pathway and once again the volunteer group is in limbo as to when and where the cycleway will be resumed.

To me the council has a pre-natural talent at making simple, easy projects into complicated and difficult ones. The unfortunate thing about that is the complicated, difficult ways are usually the most expensive and it also makes it difficult to keep a good volunteer team together.

Some time ago the council asked us to start thinking about which of our two halls, the Progress Hall and Kyla Hall, we wanted to keep as council could not continue to maintain both. This position by the council is difficult to understand as they do very little maintenance on either. Then we found that Kyla Hall is so riddled with white ants that it has been condemned and nobody is allowed to use it. The council then very generously facilitated a meeting of concerned users to discuss how we could use this “opportunity” to re-model and re-design the hall.

Let me say just a few things on this. We have never received any iron-clad assurances from the council that monies received from the sale of either hall will be returned to Tuross exclusively.

The council resumed Kyla Hall by making it so difficult and complicated for the community to run it that became too difficult and complicated for the community to run it.

The hall was built by the local community and was totally unencumbered when council took it over. As such it was a valuable and functional community assets.

In the eight years under council control it became under-utilised and fell into such a ruinous state that it now a value-less and totally non-functioning facility.

I believe that the council owes us one hall to be paid for by council. I believe that the council has proven beyond any question that they are totally unqualified and incapable of being property managers and must therefore return the hall back into community care and, as a consequence, remove any legislative and/or council regulations that will impede this process.

And this is not just a one off. The same case could be made for most of the assets that the council has resumed throughout the shire, from the Tuross tennis courts to the Durras skate park.

Twenty years ago we were told that unless we paid the best we could not hope to attract the best. Well we are now paying very generously and seeing little to no return. Employing and paying for the brightest and giving them the best conditions should result in reduced rates and better facilities. Just as any corporation paying big money for a good CEO expects an improvement in investors returns and improved performance and economies so do the ratepayers expect better services and improved economies from our corporate structured council.

My opinion and the observable facts point to the actual reverse of that outcome.

Our community developed assets are either in ruin or on their way.

There is no money for any community work or, if there is, there is nowhere near enough money to even start anything up. If you want it you will have to raise the money yourself and then engage the council to build it, with much difficulty and expense, for us.

And yet the council has money for trips away, cars, computers, office extensions, more management and more staff and an endless number of committees looking into better ways to rule our lives, but no money for the more trivial matters such as life savers at our beaches to ensure our safety, and indeed our lives, and the lives of our families and friends.

Being involved with this organisation means being involved with the council. Being involved with the council is a very frustrating experience. I do not do this for money or glory because there is none. I do this because I love my town and because this is what I have always done. I expect assistance and help from this council who are paid to do exactly that.

I do not expect well paid employees of the shire, paid for with my rates, to treat our town, our shire, our assets and our organisations with contempt.

In this last year the council has refused to reply to any correspondence from the Association regarding how the hall was allowed to fall into ruin.

The council has refused the association’s repeated requests to be informed as to the progress and construction time-line for the community cycleway and this is in spite of meetings with council staff who promised faithfully to do so.

The association has been misled by council over the status of the progress hall and the land involved. The council has put the local businesses and town’s tourist trade in jeopardy through their unconscionable behaviour regarding the life guards.

To me it is clear that the senior executive of council has their own agenda that relates directly to their own career and how they can further it through local, state and federal governments and that the Eurobodalla Shire will become just another asterix on their CV. Nothing that they have produced to date is innovative or original. If it goes wrong it is due to outside influences out of their control and if it goes right they will claim all the credit regardless of how little they have contributed to the outcome.

Believe me when I say that I do not take this position lightly. I take this position against the council from the experiences I have had with this council. They are the major reason for the low levels of employment and pay levels in this community. In spite of all the money paid to them their performance is not only sub-par it is subterranean.

If you want me to be your president I would be with great pride, but I will no longer kow-tow to the council in any fashion or forum.

If you are going to endorse me as your President I thought you should know exactly how I feel about the present incarnation of our council.

And on a lighter note………..
I would like to thank the members of the committee for all of their hard work over the year. In particular, of course, Lei Parker who has done an extraordinary amount of work on and for our behalf and has graciously consented to continue. Lei has a very big heart and his efforts on behalf of his community are gratefully acknowledged.

Joan Buchan has faithfully served this association for an extraordinarily long time as treasurer and has looked after this hall with a passion and understanding that no employee of a council could ever understand, much less achieve.

Maureen Baker has really given of herself for this community for as long as she has been here and who represents to the council on our behalf whenever called upon to do so and, even, sometimes, without being called upon to do so.

And lastly, and by no means least, Stafford Dickson who has been here since Moses was a little boy and has given and given to and for his community. Thank you Stafford for all your work and good deeds. Our town has been made better because of your contribution and I am sorry that you will not be standing for the committee again, but I understand how much energy that you have put into your work and responsibilities and that the batteries need a bit of a re-charge.

 

Treasurer’s Report

Mr Anthony O’Reilly, Honorary Auditor, had provided audited financial statements which were read by the Treasurer to the meeting and adopted on the motion of the Treasure and seconded by M Baker

Two copies of the report were distributed to the meeting for perusal. A copy of the financial statements is appended to the Minutes and form part thereof

The annual return will be lodged with the figures provided

Election of Officers

Mr D Burns Assumed the chair for the election of officers. The following members who were duly nominated and seconded were declared elected unopposed for the following positions:

President : Michael Johnson

Senior Vice president : Maureen Baker

Treasurer ; Joan Buchan

Secretary : Lei Parker

The role of Public Officer will remain with the Secretary

Publicity Officer (informal position) : Lei Parker

The position of Jnr Vice president, being vacant saw no nominations

The Jnr Vice President for 2010/2011 remains Vacant

The new Executive then took to their seats

General Business:
The meeting expressed appreciation to the past Snr Vice president, Mr Stafford Dixon. The Meeting also expressed thanks to the Honorary Auditor Mr Anthony O’Reilly.

The meeting closed at 7:40pm.

 

To read the minutes of the General meeting that commences the year October 2010 to August 2011 click here


Draft TUROSS HEAD PROGRESS ASSOCIATION INCORPORATED MINUTES
OF August 5th 2010 MEETING

The meeting commenced at 7:38 pm.
19. signed the register and 3 apologies.


Chaired by Michael Johnson – President
Secretary – Lei Parker
Treasurer – Joan Buchan


COMFIRMATION OF MINUTES
The minutes of the previous meeting were read and had been circulated by email and placed on the internet.

Moved the minutes be adopted L Beers…
and seconded M Baker carried.

BUSINESS ARISING OUT OF THE MINUTES

- Membership drive for next year
Suggested by D Pilkington to have an intersection sign made to promote the meeting – still not done Reg of Riverside sides happy to do sign when info provided – Possibly President might like to organize the sign

- Members reminded that fees are due in July

- One Tree boatramp discussion – letter received from Council
- Kyla hall status – letter received from Council
- The Kyla Sports Reserve Council dump letter received from Council
- Progress Hall being used more - letter received from Council
- Councillor Dance informed the meeting that a section of land has been acquired on the horse agistment block of the Kyla Reserves for the purpose of an emergency transmitter – Maureen Baker to give updated info on te subject at August meeting

- Task for next meeting – establish how many people live in Tuross as this figure seems to be unsure and is used as the basis of Councils arguments in service provision

TREASURER’S REPORT
Joan Buchan presented the report for the period ending 31st July 2010.
The report stated the following balances and was read in full and is attached and forms part of the minutes
of the meeting.

Working Balance : $4588.15
Cycleway working balance $29143.94
Term Deposit $90,000
Total : $119,143

The report was adopted on the Treasurer’s motion seconded by M Baker


Correspondence:

Inwards:

- Letters from Council – Tuross Hall Recreation and Open Space Strategy
- Letter from Council – Kyla Oval
- Letter from Council – One Tree Boatramp
- Newsletter from Canberra and District Assoc of Eurobodalla Ratepayers


Outwards:
1. Kyla Hall status request
2. Maintenance of Tuross Head Progress Hall – Jutland Ave
3. The Kyla Oval Dump – request to desist further dumping and burning off
4. Letter to Council thanking them for their excellent work on the dune access at the rear of the main beach and
5. Boat ramp for emergency use only
6. email requesting Council substantiate the below average NSW State Libraries record of performances in its
commitment to library services

GENERAL BUSINESS – Agenda items

- Follow up reply of previous correspondence to Council
THPA Executive to meet with Council to discuss future of Tuross Halls and report to the next meeting
- Discussion about a membership drive, survey and mail-out
lei parker to seek membership from local residents in business.
- discussion about a THPA community on-line survey
Lei Parker to establish a mailout and to also bring back to the next meeting a survey to be conducted of Tuross residents
- a report on the status of the cycleway project
a status report of the cycleway was given by M Johnston

- report on meeting of Council's Coastal Management Advisory Committee by Maureen Baker
- Trig station installation on Kyla Agistment lots report by M Baker
- Announcement of upcoming AGM in October

MEETING CLOSED
The meeting closed at 9:05pm

NEXT MEETING
The next meeting of the Tuross Head Progress Association will be held at the Progress Hall at 7:00pm for an AGM and 7:30pm for the general meeting on 7th October 2010


 

TUROSS HEAD PROGRESS ASSOCIATION INCORPORATED
MINUTES OF June 3rd, 2010 MEETING

 

Draft TUROSS HEAD PROGRESS ASSOCIATION INCORPORATED MINUTES OF June 3rd 2010 MEETING

The meeting commenced at 7.30pm.
19 signed the register and 4 apologies.


Chaired by Michael Johnson – President
Secretary – Lei Parker
Treasurer – Joan Buchan


COMFIRMATION OF MINUTES
The minutes of the previous meeting were read and had been circulated by email and placed on the internet.

Moved the minutes be adopted Maureen Baker
and seconded Faye Beers carried.

BUSINESS ARISING OUT OF THE MINUTES

• Tuross Tennis court update

As per the motion of the previous meeting

The Progress Association wrote to Eurobodalla Shire Council making comment on the proposal to reduce the tuross tennis courts from four to two and indicate support for the concerns that will be submitted the THPA – submission read as part of correspondence out

A successful Public meeting hosted by the THPA in regards to the proposal to remove 2 courts was conducted between THPA bi-monthly meetings – as hosts this was an informal meeting and no minutes were kept.

Player Fees have been modified following consultation between ESC and THTC

TREASURER’S REPORT
Joan Buchan presented the report for the period ending 31st May 2010.
The report stated the following balances and was read in full and is attached and forms part of the minutes of the meeting.

Working Balance : $4602.50
Cycleway working balance $27754.84
Term Deposit $90,000
Total : $117754.84

The report was adopted on the Treasurer’s motion seconded by L Beers


Correspondence:

Inwards:

- Letter from Eurobodalla Model Aero Club seeking support for submission to use Kyla Grazing Lots for club purposes.
- Invite from ESC to attend public meeting on Draft Recreation and Open Space Strategy
- Letters from Council thanking THPA for submissions to the Draft Recreation and Open Space Strategy
- Letter from Council announcing $75,000 grant funding
- Newsletter from Canberra and District Assoc of Eurobodalla Ratepayers
- Two copies of letters received from TH Tennis Club members for our interest as these were addressed to Council as part of the Draft Recreation and Open Space Strategy (letters not read to the meeting)
- Rage Cage promotion material

Outwards:

- 10 submissions to the Draft Recreation and Open Space Strategy
- Memorandum of Understanding regarding spending of THPA Cycleway funds - motion to endorse the MOU Moved P Burns 2nd L Beers
- email to Council suggesting that they consider the location identified in the Opening Policy of Tuross Lake and be aware that the caravan park and rockwall are well exposed to large seas and inundation should the channel opening always be located “as north as possible”. Council disregarded the comment when it was raised by Clr Scobie and voted to adopt the policy as is.
- Submission to Councils Draft fees and charges in support of THTC


GENERAL BUSINESS – Agenda items

- Membership drive for next year
Suggested by D Pilkington to have an intersection sign made to promote the meeting

- Motion to adopt the 10 submissions to the Draft Recreation and Open Space Strategy moved Stafford Dixon 2nd Enid Fuller

- Letter from Eurobodalla Model Aero Club seeking support for submission to use Kyla Grazing Lots for club purposes.
Motion to write to Eurobodalla Model Aero Club providing them with a copy of the THPA submission on the use of the Kyla Grazing Lands

- Members reminded that fees are due in July

- Cycleway project update given by Michael Johnson

- One Tree boatramp discussion – move to send a letter (as read) to Council Moved D Pilkington 2nd E Fuller

- Kyla hall status - move to send a letter (as read) to Council
Moved E Fuller 2nd F Beers

- The Kyla Sports Reserve Council dump move to send a letter (as read) to Council Moved M Johnson 2nd S Dixon

- Progress Hall being used more - move to send a letter to council requesting maintenance works to be carried out to the hall and to increase the maintenance contribution to $20 per week

- Inform - The Alcohol Reserve for Kyla Sports precinct status was passed by Council

- Reimburse expenses to Secretary for 2009/2010 expenses being printing 103 pages @ 10c per sheet and $4.95 for postage – total $14.25 moved M Baker 2nd M Johnson

- The THPA Executive meet bi-monthly between the THPA meetings to keep the executive informed of intermediate events and concerns. Moved S Dixon 2nd L Parker
- Councillor Dance informed the meeting that a section of land has been acquired on the horse agistment block of the Kyla Reserves for the purpose of an emergency transmitter
- Task for next meeting – establish how many people live in Tuross as this figure seems to be unsure and is used as the basis of Councils arguments in service provision

All letters written to Eurobodalla Shire Council as a consequence of this
meeting can be read in full here


MEETING CLOSED
The meeting closed at.9:36pm

NEXT MEETING
The next meeting of the Tuross Head Progress Association will be held at the Progress Hall at 7:30pm on 5th August 2010

 

 

Special meeting on the
Draft Recreation and OpenSpace Strategy held at the Tuross Progress Hall Jutland Avenue
at 6:00pm on Friday April 30th, 2010

Click Here for the notes presented by Council

Read the Special April 20th Edition of The Tuross Giant
in response to the Draft Recreation and Open Space Strategy



TUROSS HEAD PROGRESS ASSOCIATION INCORPORATED
MINUTES OF April 1st, 2010 MEETING

The meeting commenced at 7.30pm.
17.signed the register and 6 apologies.

Chaired by Michael Johnson – President
Secretary – Lei Parker
Treasurer – Joan Buchan

COMFIRMATION OF MINUTES
The minutes of the previous meeting were read and had been circulated by email and placed on the internet.

Moved the minutes be adopted E Fuller
and seconded F Beers carried.

BUSINESS ARISING OUT OF THE MINUTES

Update on the status of the Grant application for the half court basketball facility at Kyla Oval

The grant submission has been lodged with the Department of Sport and Recreation and was submitted with the approval of Eurobodalla Shire Council.

A fundraising drive collected $3000 from the community for the matching contribution required by the grant. A $500 donation was received from the Tuross Head Country Club.

The first meeting of the Tuross Head Progress Association Youth sub-committee will be held in May to report to the June THPA meeting in June.

TREASURER’S REPORT
Joan Buchan presented the report for the period ending 31st March 2010.
The report stated the following balances and was read in full and is attached to the draft and forms part of the minutes of the meeting.

Working Balance : $4996.85
Cycleway working balance $27,052.12
Term Deposit $90,000
Total : $117,052.12


The report was adopted on the Treasurer’s motion seconded by L Beers and M Baker

Motion for permission of Treasurer to pay Insurance renewal Moved J Buchan Seconded M Baker


Correspondence:

Inwards:
1. Application for membership from Doris Croft
2. Insurance renewal from Austcover
3. Invitation to attend public meeting of Jutland Ave reconstruction
4. Canberra and District Ratepayers Assoc newsletter
5. 2 EarFM newsletter
6. Letter from TH Country Club committing $500 to the basketball facility
7. Notice from Tuross Tennis regarding reduction of Tuross tennis courts from four to two.

Outwards:
1. fax to 2EAR re community announcement of meeting
2. application to ESC regarding basketball court grant submission
3. letters and emails to Council as per minutes of February meeting
4. letters to TH Country Club as per minutes of March meeting

GENERAL BUSINESS – Agenda items


• The Tuross youth sub-committee will have its first meeting in May following registration of the committee members as members of the THPA

• Tuross Tennis Committee wishes to seek THPA support in regards to Council’s intention to remove two of its four tennis courts under the proposed Recreation Strategy

• Members were advised of some of the response received to the last Draft LEP and were given notice of a need to be ready to review the next Draft once it is released for public submissions.

• Members were given an update of the street meeting held on Jutland Avenue for residents interested in its upcoming reconstruction.

• A report was received from M Baker regarding Councils recent Peoples Forum and were advised to pursue more information for themselves in regards to the proposed Rate Increases.

• A delegation from the Tuross Head Tennis Club was received to hear of possible plans by Council to reduce the tennis courts at Tuross Head from four courts to two as part of its overall Recreational Strategy.

On release of the Draft Recreational Strategy for public comment it was moved by the members of the THPA that:

The Progress Association writes to Eurobodalla Shire Council making comment on the proposal to reduce the tuross tennis courts from four to two and indicate support for the concerns that will be submitted from the Tuross Tennis Club endeavouring to establish how much Council has spent on the Tuross Tennis Courts since taking over their management and how much Council has earned from the courts in that time.

Moved S Dixon and seconded L Beers

(Note: as a consequence of this motion a Special meeting was held on Friday April 30th, 2010 and a letter
was submitted to Council during the THPA submission process to the Draft Recreation Strategy)


MEETING CLOSED
The meeting closed at 9:05.

NEXT MEETING
The next meeting of the Tuross Head Progress Association will be held at the Progress Hall at 7:30pm on 3rd June 2010

 

 

TUROSS HEAD PROGRESS ASSOCIATION INCORPORATED
MINUTES OF 04-02-2010 MEETING

The meeting commenced at 7.30pm.
17. signed the register and 1.apology.

COMFIRMINATION OF MINUTES
The minutes of the previous meeting were read and had been circulated by email and placed on the internet.

Moved the minutes be adopted L Beers…
and seconded F Beers carried.

BUSINESS ARISING OUT OF THE MINUTES

1. THPA should follow up with the ESC as to what it intended to do in relation to the development of a Tuross Head Place Statement.

Motion to write to Council to have a Place Statement established for Tuross Head - Moved K Everitt, second G Cooper

The letter can be provided for reading on request or can be viewed here

2. Memorandum of Understanding to be drafted regarding the possible Sale of the Progress Hall Land.

Motion to resend the original letter requesting that it be answered formally
Moved M Baker, second E Fuller

The original letter can be provided for reading on request or can be viewed here

3. The drafting of a Memorandum of Understanding to Council clearly defining how THPA Cycleway fund monies are to be spent

Motion to write to Council saying that the THPA had no problems with the proposed cycle way works requiring a Supervisor or traffic control so long as these overheads were met by Councils own cycleway funding.
Moved K Everitt, second G Cooper

The letter can be provided for reading on request or can be viewed here

4. Transferring of 2% from the Cycleway fund into the Association Account.

Meeting was informed that this transfer had been done.


TREASURER’S REPORT
Joan Buchan presented the report for the period ending 4th February 2010.
The report stated the following balances and was read in full and is attached and forms part of the minutes of the meeting.

The report was adopted on the Treasurer’s motion seconded by K Everitt. carried.


Correspondence:

Inwards:
1. Letter from Eurobodalla Shire Council regarding Peppermint Cottage
2. MOU – Cycleway funds
3. 2 EARFM newsletter
4. Canberra and District Ratepayers Assoc newsletter

Outwards:
1. fax to 2EAR re community announcement of meeting
2. letter to ESC regarding basketball court grant submission

Outstanding Business:

1. Condition of Kyla Hall .
A letter to the editor of the Tuross Giant in Dec 2009 stated that the poor condition of Kyla Hall had led to the subsequent decision by the Tuross Model Ship Group to cancel its 2010 exhibition at those premises.

A second letter appeared in the February 2010 edition of the Giant.


Motion: A Letter was sent to Eurobodalla Shire Council asking if the allegation of the hall being run down and depleted of facilities is a true assessment.

The letter to Council also identified what minimum facilities and services are expected by the community and identify the inventory that was handed over to Council by the previous owners being the Tuross Head Sport and Recreation Club.

NO Response has yet been received nor the letter acknowledged

Motion to seek a status report from Council on the state of the Hall
Moved M Baker and seconded F Beers

The letter can be provided for reading on request or can be viewed here

GENERAL BUSINESS – other agenda items

• Retaining the need for a seconder in membership application

Agreed that the current procedures remain

• Formation of a Tuross youth sub-committee to provide Tuross Youth with an opportunity to have a say and to seek funding and grants for youth projects in the village

Moved S Dixon and seconded M Baker

• Motion to write a letter to Council thanking them for their excellent work on the dune access at the rear of the main beach

Moved L Parker and seconded G Cooper

The letter can be provided for reading on request or can be viewed here


• Motion to request Council to install covered picnic shelters to Mc William Park, One Tree Car park area and Sandy Point

Motion to request three shelters Moved E Fuller and seconded M Cooper

The letter can be provided for reading on request or can be viewed here


• Discuss a priorities list of community projects where the THPA might like to direct any monies from the possible sale of the Progress Hall land. To have this list included in the letter to be resent to Council asking what they intend to do with the money.

Resolved that No Action be done at this stage


• Discuss the recently approved Nelson Parade subdivision and put forward a motion to write to Councillors to discover their basis of reasoning in allowing the controversial subdivision to go ahead and disregard the comments of the public at the onsite meeting who pressed that the subdivision did not meet with the existing streetscape.

As per Business arising THPA should follow up clearly requesting ESC as to what it intended to do in relation to the development of a Tuross Head Place Statement.

A letter to be written when the next Draft LEP is released for public exhibition


• Motion to go and seek funding for a half court basketball court at Kyla Oval via a grant from NSW Communities, Sport and Recreation if support is forthcoming from Eurobodalla Shire Council following the letter sent 3/2/2010

Motion to seek funding Moved L Parker and seconded S Dixon

(application made for funding titled srfgp_200910 is available for veiwing on request - Council put forrward the application on THPA behalf)

• THPA Meetings—should they be bimonthly or monthly?

Resolved that meetings remain bi-monthly


Other::

THPA write to the THCC and to The Tuross Tavern asking if they might consider not selling glass products as “takeaways” after 9pm on Friday and Saturday nights to reduce the glass found smashed on village roads the morning after. Can products might be safer for the community as “takeaways”.

Motion to write a letter Tuross Country Club and to owners of Tuross Tavern

Moved L Parker and seconded K Everiit

(note: letters were drafted and then sent to the owners of the Tavern complex - a letter was not sent to the THCC as it was verbally advised that there would be no change in their operating procedures if requested - no response from the Tavern owners)

MEETING CLOSED
The meeting closed at 9:40

NEXT MEETING
The next meeting of the Tuross Head Progress Association will be held at the Progress Hall at 7:30pm on 1st April 2010

 

Draft Opening Policy for Tuross Lake and Coila Lake Information session conducted
by Council at the Tuross Progress Hall Dec 2nd


Click here for Notes
made from the Information session

 

TUROSS HEAD PROGRESS ASSOCIATION INCORPORATED
MINUTES OF 03-12-.09 MEETING

The meeting commenced at 7.00pm. The Senior Vice President, Stafford Dixon was in the chair, twenty six people signed the register and one apology.

OPENING REMARKS
The Senior Vice President opened the meeting welcoming new members in the audience to the Association. The President passed on apologies to the Secretary Dec 4th of not being able to attend

COMFIRMINATION OF MINUTES
The minutes were read and had been circulated by email and placed on the internet. Following an addition of a more precise location description to the land referred to as Lot 325-244539 the minutes were moved the minutes be adopted M Baker and seconded by Fay Beers carried.

BUSINESS ARISING OUT OF THE MINUTES

1. THPA should follow up with the ESC as to what it intended to do in relation to the development of a Tuross Head Place Statement.

In a letter drafted and read to the meeting entitled Demolition of Peppermint Cottage, Hawkins Road, Tuross Head a paragraph of that later reiterates the request of the Tuross Community to undertake a Place Statement for Tuross Head prior to undertaking any further work on the Draft LEP.

The letter also requested of Council that it confirms to the THPA that the demolition of the cottage was carried out in accordance with the recommendations moved and carried under Motion PM259 Dec 15th,1998 that required Peppermint Cottage to be further assessed for Heritage significance and that all items listed in Schedule 2 of the Eurobodalla Shire Wide Heritage Study 1998 that had application for development be accompanied by a Statement of Heritage Impact.

Motion: The letter, as read and modified after discussion be sent to Eurobodalla Shire Council

The letter was moved by F. Beers and seconded by D. Roux and has been posted to Council December 4th,2009

The letter can be provided for reading on request or can be viewed here


2. Memorandum of Understanding to be drafted regarding the possible Sale of the Progress Hall Land.

A draft letter was read to the .meeting that request Council to clearly define its intent in regards to any monies earned from a possible sale of the Progress Hall land following its reclassification to Operational.

Following on from general discussion the letter was modified and the motion to adopt the letter and have it forward to Council on behalf of the Tuross community was moved by D. Pilkington and seconded by E. Fuller

The letter was modified and posted to Council December 4th, 2009

The letter can be provided for reading on request or can be viewed here

3. The drafting of a Memorandum of Understanding to Council clearly defining how THPA Cycleway fund monies are to be spent

A brief report was given by the secretary of an on-site meeting that took place on Nov 18th between Council staff and THPA President and Secretary where Council outlined the areas that THPA might be able to assist in providing voluntary crews to construct sections of concrete path.

Following on from that meeting a letter was drafted by the THPA Executive in the form of a Memorandum of Understanding informing Council that the THPA wished to pay directly for materials from its cycleway fund rather than give Council a lump sum.

The Memorandum of Understanding was read to the meeting and modification was sought that requested Council opinion on the best means possible for the THPA to pay directly for any materials whilst also ensuring maximum value from its cycleway funds.

Motion: That the Memorandum of Understanding, once revised by the THPA Executive to seek the best possible value for using the Cycleway funds, be forwarded to Council

Moved E. Williams Seconded M. Baker.

The letter was redrafted and endorsed by the Executive with a copy being posted to Council. The letter can be provided for reading on request or can be viewed here

4. Transferring of 2% from the Cycleway fund into the Association Account.
Following on from the above discussion a motion was put forward that:

Motion: 2% of the Cycleway Fund as it stands at the date of the Treasures report – 3rd December, 2009 (being 2 % of $117,776.23) be transferred into the Association Account to cover the long term administration costs of having managed this fund.

The amount to be transferred is $2355.52

Moved D. Pilkington and seconded M. Baker.

TREASURER’S REPORT
Joan Buchan presented the report for the period ending 3rd Decemebr 2009.
The report stated the following balances and was read in full and is attached to and forms part of the minutes of the meeting.
Association account: $2,535.20
Cycle-walkway account: $117,776.23

The report was adopted on the Treasurer’s motion seconded by L. Beers. carried.

Correspondence:

Inwards:
1. Letter from Eurobodalla Shire Council informing the Progress Assoc of proposed road reconstruction on Jutland Ave.
2. letter from South East Livestock in regards to rabbit baiting

Outwards:
1. notification of a change of details to Fair Trading
2. notification of change of details to ESC

GENERAL BUSINESS – other agenda items

1. Seeking Council support in making the Kyla Oval an Alcohol Free Reserve (not including the Kyla Hall) from 8pm to 8am following on from the successful reclassification of One Tree Reserve that has resulted in a marked decrease in late night disturbances.

Motion: A letter to be written and sent to Eurobodalla Shire Council asking that the Whole of Kyla Oval Reserve be classified as an Alcohol Free Reserve not including the Kyla Hall and its adjacent outdoor structure) from 8pm to 8am.

Moved D. Pilkington and seconded S. Dixon

The letter can be provided for reading on request or can be viewed here

2. Discussion of the condition of Kyla Hall . A letter to the editor of the Tuross Giant stated that the poor condition of Kyla Hall had led to the subsequent decision by the Tuross Model Ship Group to cancel its 2010 exhibition at those premises.


Motion: A Letter be sent to Eurobodalla Shire Council asking if the allegation of the hall being run down and depleted of facilities is a true assessment.

The letter to Council was to also identify what minimum facilities and services are expected by the community and identify the inventory that was handed over to Council by the previous owners being the Tuross Head Sport and Recreation Club.

Moved L. Parker Seconded L. Beers

The letter can be provided for reading on request or can be viewed here

3. The meeting was informed of the status of the two submissions made to ESC Recreational Strategy by the Progress Association regarding provision of a half court basketball facility and a skating facility to be constructed for Tuross youth. The Draft Recreation Strategy is due for release for public comment.

4. Discussion. Retention and relocation of the heritage Tuross Progress Hall to Kyla Oval should be considered by the Community should Council wish to sell the Progress Hall land. It is intended to add this discussion point to any community survey/pol carried out on matters concerning the future of the Progress Hall.

5. Informing the meeting that the THPA has a stronger web presence

An email being turossheadprogressassociationATgmail.com is now up

This will enable the Progress Association to receive emails and to send them under it’s own letterhead.

This will also help in distribution of minutes to members and further promote membership and inclusiveness of the community.

A new webpage has been created under www.turosshead.org for THPA Committee business including minutes, upcoming agendas, letters written by THPA including their status and responses as well as contact details and new membership details.

.It was identified that improvements in announcing THPA meetings would assist the community to participate further.

Three areas were identified:
1. a Sign to be placed at the T Junction in the four days (Mon-Thu) prior to the meeting
2. a notice be placed on the VRA notice board Junction in the four days (Mon-Thu) prior to the meeting
3. Community Radio announcements be sought out to promote the meeting.

These ideas were noted by the Publicity Officer and he will organise to undertake these communication improvements.

6. Membership Form revision

The current Membership form to the Association requires a proposer and a seconder for any nomination.

The next meeting of the THPA will be a General Meeting that will allow discussion of whether the Membership form can be modified with the removal of a Seconder to improve the opportunity to take in more membership of the Association.

A specific communication will be sent to each financial member clearly outlining the intend change to the membership form and giving them a suitable time to consider how they might vote when the item comes up on the Agenda on February 4th 2010.


MEETING CLOSED
The meeting closed at 9:12pm for Christmas drinks

NEXT MEETING
The next meeting of the Tuross Head Progress Association will be held at the Progress Hall at 7:30pm on 4th February 2009