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Blackadder Report 2011



Minutes and notes of THPA bi-monthly meetings
and Special meetings conducted in the
THPA Comittee Year of October 2011/ August 2012

 

THPA Officers for these minutes:

President : Michael Johnson

Senior Vice president : Maureen Baker

Junior Vice president : Stafford Dixon

Treasurer ; Joan Buchan

Secretary : Lei Parker

Minute Secretary - Gary Cooper

Public Officer : Lei Parker

Publicity Officer (informal position) : Lei Parker

Tuross Head Progress Association Incorporated
Draft Minutes of August 2nd, 2012 Meeting

Held at Tuross Head Progress Hall – Jutland Ave Tuross Head

The meeting commenced at 7.30 pm
10 signed the register and 7 apologies were received.

Chaired by – Vice President, Maureen Baker.
Secretary (Acting) – Gary Cooper
Treasurer – Joan Buchan

CONFIRMATION OF MINUTES
The minutes of the previous meeting, dated 7 June 2012 were summarised as they were only recently placed on the Internet.
Moved the Minutes be adopted: S. Dixon.
Seconded: L. Beers

BUSINESS ARISING FROM THE MINUTES: It was agreed that all matters arising were to be covered under general Business.

TREASURER’S REPORT
Joan Buchan presented the report for the period ending 2nd August 2012. The report stated the following balances and was read in full and is attached and forms part of the minutes of the meeting:

THPA General Account Working Balance:
Cycleway working balance: $42971.44
Cycleway Term Deposit: $20,000.00
Cycleway Total: $62,971.44

General Account: $5088.60

The report was adopted on the Treasurer’s motion, seconded by G. Cooper
It was also noted that the ESC had not acknowledged the receipt of the $40,000 from the THPA nor provided details of how this money has been spent thus impeding the auditing of the financial report for 2011/2012 financial year. S Dixon moved that the THPA not pay the remaining $35,000 to the ESC for the pathway until the THPA receive the details of the expenditure of the $40,000 from the ESC. Seconded: L. Beers, agreed.

Correspondence:
In:
e-mail from Russell Burke advising the THPA of the current status of the pathway retaining wall.

e-mail from Warren Sharpe in response to Maureen Baker’s phone call requesting the details of the expenditure of the $40,000 from the THPA.

Out:
Letter of thanks to ESC re installation of new playground equipment at Evans Rd reserve.
e-mail to Russell Burke re Progress with the pathway retaining wall.

General Business:

1. THPA Hall Demolition:
a) The Sunset Committee met at the Kyla Park Hall 18 July 2012 to review the refurbishment of the Hall. The repairs are going well and the latest estimate for completion is 8 September 2012. This finish date is too late for the Council election that is scheduled for the same date! The shift to Kyla Park Hall for current hall activities is scheduled for 1 October 2012. During the visit to Kyla Park Hall the Sunset Committee recommended that power points be added to the back wall of the hall area to enable the resiting of the stage when necessary and for the roller door used for serving from the kitchen area to the outside of the building be removed as the existing windows provided the same facilities.

b) The Council has approved the demolition of the THPA Hall and has called for expressions of interest in the demolition and/or purchase of the land. The Council expect a decision on progress to be during October. As $200,000 from the sale of the Progress Hall land will be appropriated towards the cost already experienced on refurbishing the Kyla Hall it has been accepted by Council that a substantial reserve must be placed on the sale to ensure that it is sold at a price that will also provide additional funds for other Tuross facilities.

c) The Council has agreed to either a s.355 Management Committee or an Advisory Committee to be established to work with the Council to manage the Kyla Park Hall. Warren Sharpe agreed to contact all the organisations that were involved with the refurbishment of the Kyla Park hall to see if they would like to participate in such a management role. The letter from the Council was to invite these organisations to send a representative to a THPA meeting to discuss the possibility of establishing such a committee, with Membership consisting of 2 persons from the THPA (Lei Parker has nominated himself to be one of these) and 1 person from other interested organisations, with a Council person as chairman. Whatever type of committee is established it will need to be regularly informed by Council on Hall income and expenditure etc. As the ESC members of the Sunset Committee are up for re-election the next meeting of Warren Sharpe and the 3 representatives from the THPA are to meet with representatives of user groups on 20 September at the Kyla Park Hall. It was moved by S Dixon and seconded by B Kennedy that the THPA support the creation of a s.355 Management Committee to be responsible for the operation of the Hall. The Chairman of the Sunset Committee also informed the THPA that he believed that the management of the Kyla Park Hall needs to develop a 5 year business plan for the Hall.

d). The ESC require the booking of Kyla Park Hall to become part of their operation of the halls within the Shire. Accordingly, the bookings and caretaking of Kyla Park Hall will become part of the ESC operation of halls with bookings being received for 1 October onwards. Hence Joan Buchan’s retirement from this role. The Vice President Maureen Baker expressed the Progress Association’s gratitude to Joan for her role in keeping the Progress Hall operational over the years, which was endorsed by all those present.


e) Maureen Baker told the meeting that before the termination of the THPA Hall it is essential that all the items within the Hall be allocated to the appropriate owners for them to either arrange for transfer to the new hall or disposal. J Baker moved, seconded by F Beers that the THPA executive organise the sale and disposal of all the THPA property in the Hall at their discretion. Agreed.

If possible the THPA will require space in the KPH to store a filing cabinet for the Association records. Otherwise it will be essential to find alternative storage for same!

f) Although the Kyla Park Hall will be operational from 1 October, the meeting agreed that as the Progress Hall will still be available for this year’s Tuross Head Progress Association Annual General Meeting they wanted it to be held in the Progress Hall. Maureen Baker said she had been advised that the Hall will still be in existence for some time!

g) Gary Cooper advised the meeting that he had seen the notice for a meeting to consider the establishment of a Mens shed in Tuross. He said that an offer has been made for those interested people to use the Moruya Community Workshop when it becomes available by about mid-October. He said he would keep the THPA informed on the progress of this project.

h) The THPA has been asked by the Sunset Committee to submit some wording for a commemorative plaque to identify the history of the THPA Hall that is intended to be sited at Sandy Point.

2. Cycleway Update:
Gary Cooper reported that he contacted Russell Burke re completion of the wall who said that the building of the retaining wall is well under way. The ESC expected to resume work on 8 August and finish by 22 August. They will have concreted the pathway associated with the retaining wall so the volunteers will only have 90 metres to complete. I have informed Mick Atkinson accordingly.


3.Boat Ramp:
The ESC has received grant funding to undertake an investigation to assess potential alternative boat ramp sites at Tuross Head. Council is seeking expressions of interest from external consultants to undertake evaluation of the three sites identified at the last THPA meeting.

4. The Annual General Meeting
The Chairman reiterated that the THPA October 4 meeting commences with the annual general meeting. As the management committee has to be elected would people please think about whom they would like to fill the various roles. As discussed earlier the meeting will be held in the Progress Hall. Followed by a farewell supper as moved by S Dixon, seconded by J Buchan.

Meeting closed at 8:55 pm

Next Meeting 4 October
AGM 7pm followed by normal meeting 7.30 pm

Tuross Head Progress Association Incorporated
Minutes of June 7th, 2012 Meeting

Held at Tuross Head Progress Hall – Jutland Ave Tuross Head

The meeting commenced at 7.30 pm
12 signed the register and 4 apologies were received.

Chaired by – Vice President, Maureen Baker.
Secretary – Lei Parker
Treasurer – Joan Buchan

CONFIRMATION OF MINUTES
The minutes of the previous meeting, dated 5 April 2012 were summarised by Lei Parker as they were only recently placed on the Internet.
Moved the Minutes be adopted: L Beers.
Seconded: E Fuller

BUSINESS ARISING FROM THE MINUTES: It was agreed that all matters arising were to be covered under general Business.

TREASURER’S REPORT
Joan Buchan presented the report for the period ending 7 June 2012. The report stated the following balances and was read in full and is attached and forms part of the minutes of the meeting:

THPA General Account Working Balance: $4,828.6
Cycleway working balance: $2623.41
Cycleway Term Deposit: $60,000.00
Cycleway Total: $62,623.41

The report was adopted on the treasurer’s motion, seconded by L Parker

CORRESPONDENCE:
Inwards:
From ESC – reconstruction Salmon Street


Council news for Tuross Head received from Warren Sharpe.


Kyla Hall – Major Upgrade (Note: This update is provided by Eurobodalla Shire Council.)

A report was presented to the Ordinary Meeting of Council on 22 May 2012 to consider the tenders that were received for the major upgrade of the Kyla Hall. The full report can be found at the following link.
http://www.esc.nsw.gov.au/media/457620/120522or.pdf

Three competitive tenders were received with local company Project Services P/L being chosen to undertake the works.

The proposed upgrade is based on the new plan developed by community reference committee (Kyla Hall Sunset Committee Chaired by Councillor Keith Dance). The major refurbishment will see:
• Brand new kitchen facility
• Multiple sized rooms to allow groups of varying sizes to be accommodated
• New amenities
• Vastly improved access and facilities for the elderly and people with disabilities
• Retention of the main hall area
• Improvements to the structural integrity of the building

The works which will cost an estimated $340,000 in total, will be funded through an increased contribution from Council’s Infrastructure Renewal Fund of $140,000 (i.e. $60,000 this year and $80,000 next year) and a maximum of $200,000 of loan funds to be repaid from the future sale of the Tuross Head Hall land.

Works are expected to commence in June and be completed by September. A comment from the meeting was that the contractor was now on site.

Tuross Head Progress Hall

Following extensive consultation with the local community, who indicated they were in favour of one hall for Tuross Head, the decision was made by Council to sell the existing hall site in Trafalgar Road. The feedback from the community also indicated that people wanted to see the net proceeds from the sale go into the upgrade of the Kyla Hall and other worthwhile community projects within Tuross Head.

The Tuross Hall Sunset Committee which consists of Tuross Head Progress Association members Gary Cooper, Maureen Baker and Jeff de Jager and Councillors Rob Pollock, Lindsay Brown and Keith Dance is overseeing the processes associated with the sale of the land and how the funds will be spent.

A development application has been lodged for the demolition and/or removal of the old hall and subdivision of the land into two residential lots. This will be submitted to Council at their meeting of 27 June, 2012 for consideration.

Subject to approval of the development application, Council will then seek expressions of interest for the demolition and/or removal of the hall. The aim would be to have the land available for sale during the peak summer period.

Of course the old hall will remain in place until the new upgraded Kyla Hall is open for use.

The Sunset Committee has already acknowledged the community’s request to use part of the funds for the upgrade of the Kyla Hall. At a future meeting the Sunset Committee will determine the process to be used to seek input from the public as to other worthy community projects within Tuross Head. A few projects already suggested include a lookout and boardwalk off Nelson Parade headland, pathways and facilities for youth.


Outwards:

none..

GENERAL BUSINESS – Agenda items

Cycleway update: ESC work on the retaining wall has commenced. Warren Sharpe reported that it was intended that special polystyrene blocks will be used to provide the fill to produce a flat surface for the cycle path. Mick Atkinson reported that following the volunteers meeting Russell Burke of the ESC had asked that the work on the pathway be held off until the retaining wall work had been completed. Mick also reported that he had 7 volunteers and Gary Cooper advised him that he had the names of three additional volunteers that he would pass onto Mick. It was also confirmed that the ESC requires the presence of a ESC supervisor for all volunteer work to ensure that all work meets the Shire standards and the operation of the work group conforms to the new WH&S legislation.


The Sandy Point playground. Warren confirmed that the Commonwealth Department of the Environment had directed that all work cease on the Sandy Point Playground due to it being recorded as an Aboriginal Site. The ESC is still looking at options but one is for some of the new equipment to be transferred to the Evans Road, Tuross Head site and the remainder to be located at the Moruya Riverside Park.

Boatramp investigation: Russell Burke has a review of three potential sites being undertaken. These are:
1: Existing Site at the boat ramp, Lavender Point;
2: Off Sandy Point from the low road;
3: Kyla Park Reserve, opposite Lake Street.


Basketball court location and design update; Lei reported that a sub-committee has been setup to develop the proposal for the “half Court”. It is expected that the UK Olympics will trial the half court sport. Garry Jackson recommends the half court be assigned 14 by 11metre space. (this is based on advice from Sport Australia). The Sub-committee has made a proposal to the ESC for this court, which has been approved. It is expected that the court construction will cost $18,000. Lie’s major concern is that he needs to raise this amount to get the project off the ground. He thinks that this is possible and is pursuing grants for $10,000. He will then approach the community for the remainder.

Heritage Trees: No action

Reclassification and rezoning of Tuross reserves: The ESC is reviewing the land identified as reserve at the corner of Beach St. and Tuross Blvde., to determine that of the reserve which is not useful. They intend either determining alternative use or selling the land.

Memorial Seats:
Dulcie Imrie Memorial Seat: The family has donated $1,000 for the provision of a public seat. The THPA need to determine an appropriate location for the provision of the seat and then seek appropriate approval from the ESC. With site approval the next issue is seat design to determine the seats total cost. Warren Sharpe advised the meeting that the ESC has 400 public seats in situ which need to be renewed every 4 to 10 years. He has advised Lei Parker that the community needs to determine several suitable locations and then discuss these with the ESC. Mr Sharpe suggested that the wooden viewing platform that is to be installed for the bicycle path opposite the end of Jutland Ave. would be a potential site. However, it is appreciated that it will be some considerable time before the platform is built. He was agreeable that an interim site could be selected. The meeting agreed that Lei is to develop a site plan by September. Mr Sharpe said that the bicycle path would be concrete to the headland and it would be possible to use funding from the disabled vote as two people have been injured on the path. He said the ambulance people are supportive of the wooden platform for the headland that is currently under design.

Comments by Mr Sharpe:
He informed the meeting that the ESC Budget was under review. They were trying to develop a 4 year Delivery Programme. He said that the Operation Plan (Budget) contains detail of the proposed budget expenditure.

He said that the ESC has made a submission to the State Government for$60 million for upgrading the Kings Highway as 60% of food supplies to the shire come down the Kings Highway that multi-unit trucks cannot use. Council is asking the community to also write to the Local member in support of its submission.

The Next Meeting of the Tuross Head Progress Association will be held at the Progress Hall at 7:30pm on 2nd August 2012

 

TUROSS HEAD PROGRESS ASSOCIATION INCORPORATED

Draft MINUTES OF Minutes of April 5th, 2012 Meeting

Held at Tuross Head Progress Hall – Jutland Ave Tuross Head

The meeting commenced at 7.30 pm
15 signed the register and 6 apologies were received.

Chaired by Maureen Baker (1st half) & Mike Johnson (2nd half).
Secretary – Lei Parker
Treasurer - Joan Buchan

CONFIRMATION OF MINUTES
The minutes of the previous meeting dated 2nd February 2012 were provided for reading, had been circulated by e-mail and placed on the Internet.
Lei summarised the Minutes. Discussion on the flood drainage of Hector McWilliam Drive followed with Maureen Baker reporting that the ESC has been undertaking some clearance of the area using a “spider”. Lei Parker said that Council is short of funds. This is highlighted by the ESC mowing schedule.

Moved the Minutes be adopted L. Beers

BUSINESS ARISING FROM THE MINUTES: Secretary to write to the Council re Hector McWilliam flood drainage.

TREASURER’S REPORT
Joan Buchan presented the report for the period ending 5 April 2012. The report stated the following balances and was read in full and is attached and forms part of the minutes of the meeting:

Prog Assoc Working Balance: $4663.60
Cycleway working balance: $2060.11
Term Deposit: $60,000.00
Total: $62,060.11.

The report was adopted on the treasurer’s motion, seconded by L Parker.

CORRESPONDENCE:
Inwards:
Response to the letter regarding naming of pathways and reserves
The Secretary wrote to the ESC opposing the proposed new policy as the new policy could force changes to local named pathways. The subsequent Council Meeting did not accept the proposed new policy.

Certificate of Currency for 2012 – 2013 Landcare Insurance renewal to be paid.

Mr Warren Sharpe suggested that he and Lei Parker discuss the Giant content prior to the monthly issue??


Council news for Tuross Head received from Warren Sharpe.

Shared Pathway Nelson Parade
Eurobodalla Shire Council (ESC) will commence preparation for the next section of pathway on Nelson Parade next week. This work will allow volunteers to lay the next sections of concrete shared pathway after Easter. This will allow the pathway near Jellicoe Road to be connected to the boat ramp access way.

There is a short section of retaining wall to be constructed mid-way along this section. Final design options are currently being assessed by ESC. This retaining wall will be constructed after Easter. Unfortunately Lei Parker will be in Spain when the discussion are planned.

Sandy Point Playground
The State government has just advised that ESC will be unable to proceed with the original playground plan due to the potential impacts on an archaeological site. Accordingly this site will be regressed. A new layout is being investigated prior to further discussion with the State government through the Office of Environment & Heritage. Whilst this further delay is disappointing, ESC will continue to liaise with the State government to allow an improved facility to be provided to the Tuross community. The Council has said that it has $35,000 worth of playground equipment in storage for installation in the new site.

Kyla Park Hall
Tenders for the reconstruction of Kyla Park Hall are currently being advertised with the closing date being 17 April 2012.

Tenders are being call based on the new layout developed in conjunction with the community reference group. This proposal provides a vastly improved hall facility including a new kitchen, multi-sized rooms and new amenities including facilities for people with disabilities.

Once tenders are received, a report will be presented to the next available Council meeting in May 2012.

Council worked with the THPA to submit a grant application to the State government for $60,000 to provide a new kitchen but has yet to be advised of the outcome.

Tuross Head Progress Hall
ESC lodged Development Application Number 529/12 on 21 March 2012 for the demolition of the Tuross Head Progress Hall and a two lot subdivision. The DA advertising commenced on 28 March 2012 with the closing date for submissions being 13 April 2012. All development applications can be tracked on Council’s website http://www.esc.nsw.gov.au/site/DAreg/index.asp

Memorial Seats
ESC is currently working on a Draft Policy in respect to Memorial Seats. In accordance with usual practice when Policies are developed the document will be placed on public exhibition to enable the community to have input prior to Councilor’s determining the final policy. This is expected to occur late in the financial year. Note: The ESC only allow 1 type of bench seat to be installed and the accepted cost is at least $3,000.

Place Statement for Tuross
ESC’s Community Planning Coordinator has previously advised that the development of a place/character statement or style guide for Tuross Head is not a project programmed for the next 2 years. However, ESC’s strategic planning staff is investigating the possibility and will contact the Editor of the Tuross Giant once information is available. This statement is so the people of Tuross Head may identify where and how we see ourselves as different to the rest of the Shire, for example the community garden.

Proposed New Boat Ramp
ESC was successful in securing $15,000 (50/50 funding) from the Roads and Maritime Services – Better Boating Program for the investigation of alternate boat ramp sites for Tuross Head. ESC will call for expressions of interest for consultants to undertake the investigation work in April 2012.

The study will include consideration of a number of sites including the current ramp location, Sandy Point (access to deep water), Kyla Park (opposite Lake Street).

There will be opportunity for the community to comment on proposals going forward prior to any decisions being made on a preferred option.

Flooding Impacts
The recent heavy rains saw rises in the Tuross River. The main impacts of the most recent events we're the isolation of diary farms on the Tuross River. ESC remained in contact with Bega Milk to allow pick-ups to be timed so as to minimize losses for dairy farmers. Decisions relating to re-opening of bridges are taken with the safety of the public and transport operators as the top priority.

There was insufficient damage across the Shire in this instance to warrant declaration as a Natural Disaster zone.

Coila Lake
Coila Lake remains at a level that may require opening in June, 2012. ESC continues to monitor lake levels and impacts of further rains in accord withy he adopted lake opening policy.

Anzac Day Participation
The Tuross Head Country Club has requested the THPA participation in the Anzac Day Dawn Service and make a payment of $55 for the provision of a wreath. Keith Everett represents the THPA at the Dawn Service, accordingly the THPA does not contribute to the THCC Each year the THPA donates the equivalent amount to one of the local schools as per the rotation as determined by the Treasurer. Approval for the payment moved by M Bakker seconded by K Everett Approved.

Outwards:

Letter re REPORT TO ORDINARY MEETING OF COUNCIL TO BE HELD ON TUESDAY 28 FEBRUARY 2012 - O12/08 POLICY – NAMING OF PARKS, RESERVES, SPORT FIELDS AND SHARED PATHWAYS E09.3418; Stafford Dixon queried Lei Parker if the map he was referring to included the area of the Sandy Point ex playground as part of the community reserve. Lei’s response was that the map had the physical road to Langs, a private road to the Pickled Octopus, Red Box and Langs. The 4 blocks of Langs’ that require rezoning as operational will include the community reserve.


GENERAL BUSINESS – Agenda items

Cycleway update: The ESC has recommended continuation of the work on the extension of the pathway. Shrubbery is being removed and the path will sweep down to the boar ramp area. A pole has to be moved as it is in the centre of the new pathway.

Cycleway – next section discussion – timber or not timber? Mike Johnston is not in the position to be able to undertake the management of the volunteers for this work. Mike is to call for an organiser to be responsible for the last section of the path. As well there is a need to discuss just what is needed to join the two existing pathways between the Boulevard and Nelson Parade. Lei Parker is proposing an on-site meeting with THPA, Warren Sharpe and ESC Councillors to determine an appropriate cost effective .solution.

Kyla Hall/ Progress Hall sale update: The RFT was in the Moruya paper of 28 March??

The Sandy Point playground. As per above the site has been closed and the ESC is looking for a new site.
Boat ramp dredging and Boatramp investigation

Basketball court location and design update; The Council has undertaken the design. The users have also requested a half court at international standards, this will allow use of the half court for competition. The basketball courts are to be sited next to the cricket nets, which will have to be moved. Lei has made it clear that the courts need to be a quality product. Lei also informed the meeting that he needs cica $10,000 from major sponsors for the courts to be ready for consumers.

Heritage trees and the promised Tuross Place statement: It was agreed that these need to be included in the Place Statement.

Tuross Head Place Statement
The Tuross Head Progress Association once again requests that Council undertake a Place Statement that encapsulates the unique qualities and values of this community prior to undertaking any further work on the Draft LEP that disregards same. It was agreed that the Heritage Trees need to be included in the Place Statement.

Jim Baker informed the meeting of his concern that the prickly pear on the banks of Tuross Lake across from the Tuross River boat ramp, were expanding as the biological controls that have been used for some years have failed to control the trees. He also informed the meeting that this infestation was now the responsibility of National Parks.

Heritage Trees
A Plan of Management needs to be written for the Hector McWilliams Norfolks. This Plan can be written by THPA, with public consultation carried out by THPA and then presented to Councillors and Council for comment acknowledging that they do not have the resources to prepare such a document. Volunteer arboreal experts and botanists will provide the expert input required for the Plan. Lei Parker has identified and photographed all of the Norfolks. He also informed the meeting that he has been in touch with botanists that claim these Norfolk Pines are different to all those outside Tuross. He also said that the proposed Plan needs to include a preservation policy as part of the management of these pines.

Tuross Park Benches
Reclassification and rezoning of Tuross reserves
On May 3rd, 2010 THPA wrote to Council regarding the Tuross Boulevard reserve
It is suggested that the same letter with additions now be sent as the THPA submission.

Mike Johnson reported that he has been asked to participate in a group who are discussing the Tuross LEP.

Stafford Dixon raised the issue regarding the expansion of the caravan park at the narrows. There was no further discussion.

Disabled Beach Wheelchair Maintenance update
Stafford Dixon reported that the pair of front wheels had been purchased so that the wheel chair has been repaired and returned to the Caravan Park. Stafford is to meet with the new owner and negotiate a new user form.

The Next Meeting of the Tuross Head Progress Association will be held at the Progress Hall at 7:30pm on 7th June 2012

 


TUROSS HEAD PROGRESS ASSOCIATION INCORPORATED

Draft MINUTES OF February 2nd 2012 General meeting

 

Held at Tuross Head Progress Hall – Jutland Ave Tuross Head

The meeting commenced at 7.30 pm
12 signed the register and 5 apologies were received.

Chaired by Maureen Baker
Secretary – Lei Parker
Treasurer - Joan Buchan

CONFIRMATION OF MINUTES
The minutes of the previous meeting dated 1st December were read and had been circulated by e-mail and placed on the Internet.

Moved the Minutes be adopted L Beers
And seconded F Beers

BUSINESS ARISING FROM THE MINUTES
A letter has been received from the ESC regarding the run-off (discussed further General Business). Mr D Burns informed the meeting that he had taken photographs of the situation showing the deterioration of the Reserve from the run-off. It was also agreed that the reserve was badly overgrown resulting in very difficult access.

TREASURER’S REPORT
Joan Buchan presented the report for the period ending 1/12/2011. The report stated the following balances and was read in full and is attached and forms part of the minutes of the meeting:

Working Balance: $5,155.60
Cycleway working balance: $1,424.99.
Term Deposit: $60,000
Total: $61,424.

The report was adopted on the treasurer’s motion, seconded by L Parker
CORRESPONDENCE:
Inwards:

Christmas card from Council signed by General Manager

from ESC - PC 120105 regarding Tuross subdivision and the motion of Council (See General Business)

from ESC – email regarding Reserve maintenance, Tuross benches and Basketball court (These issues covered in 3 items in General Business)

from ESC - Proposed Half-Court Basketball Court and Tuross Seating

from THPA Minute secretary – Minutes of Executive meeting Jan 23rd

from Tuross Head Sunset Committee – Minutes of Jan 27th meeting

from ESC – email regarding Mowing schedule as listed
The Tuross Progress Association is supportive of a positive working relationship with the Parks operational staff, regarding the ongoing maintenance and minor improvements of the Tuross village. To support this working relationship, Alan Bowman is Council’s staff member responsible for Council’s Parks service delivery in the Tuross village. Please feel free to contact Alan for any small operational issue you may have in Tuross.
Some of the changes we have implemented recently in Tuross are listed below:
• Two weekly mowing of the Tuross foreshore including the business area of Evans rd.
• Four weekly mowing of the other areas of Tuross, please note this doesn’t include slashing activities
• Maintenance team responsible for the Parks maintenance in your area
• 4-6 weekly intervals (season dependant) for edging and debris removal along the Tuross cycleway

We will continue to review our activities in your area and take up further opportunities as they arise. I would encourage you to provide feedback on our current service level to Wayne Hutton. Wayne Hutton makes the commitment to actively engage with the Tuross Progress Association representatives in relation to any Parks related activities in the area.

The mowing schedule means that several of the Tuross Head reserve areas have different mowing regimes. Note that slashing is not included in the schedules. Maureen Baker said she contacts the ESC when slashing is required.

Outwards:
Back and forth between THPA and ESC re Nelson Parade power pole. Essential Energy have been given a new plan for the moving of the poles but the expectation is that the affected 3 residents will have to pay for the movement of the respective poles.


GENERAL BUSINESS – Agenda items

Kyla Hall/ Progress Hall sale
Executive meeting of 23 January minutes (read and sign)

It was noted in the minutes of the Sunset Committee meeting provided by Council that there is written a clause defining an expectation that the proceeds are likely to go to Kyla Hall - see 2. (b), ii) para 4. as follows

The proposed work on Kyla Hall is as per the plan developed through the community reference group and is a significant upgrade on the previous hall with much higher standard kitchen, toilets, multi-sized meeting rooms and storage resulting from the upgrading of hall building standards. Council has provided $72,345 toward the upgrade as a contribution to restoring the hall with about $5,000 spent to date in 2011/12 on clean-up, etc.

The remainder will need to be funded via loan funding and/or grants. Any loan funding is likely to need to be paid from the proceeds of the Tuross Progress Hall but this is yet to be determined by Council.
Council has assisted the THPA to lodge a grant of $60,000 toward the upgrade under the Building Community Partnership program.

This was not, according to THPA representatives, the consensus of views expressed at the meeting - in fact, ever since the matters arose, and as reiterated at the Sunset meeting, it has been understood that the community will decide where the Progress Hall's net funds will be allocated and that this will not be a matter for Council's determination.


THPA has clearly stated in the past and does so again:

It is appreciated that some of the proceeds could be used for additional embellishments to the Kyla Hall if the community considers that these are what they want keeping in mind that the brief to return the hall to satisfactory has resulted in a design above and beyond “satisfactory” and is substantially more than most residents were expecting or can afford :

Council claim in the costs a much higher standard kitchen, toilets, multi-sized meeting rooms and storage.

The Plans DO NOT show a kitchen nor has Council budgeted for a kitchen. It was the THPA that sought a possible grant from the State for refurbishment of the kitchen. Council was asked to provide evidence of its concurrence only. NOTHING MORE.

The Toilets occupy basically the same wet area surface area however there are new configurations of walls to accommodate a disabled toilet, meeting rooms and storage.

The costing of the refurbishments above Councils budgeted $72000 is unknown – all the community wants is its hall returned to it in a satisfactory condition. There was no mandate given to go above this, and certainly no mandate to go to a $250,000 makeover.

Additional embellishments above and beyond “satisfactory” refurbishment, however, could be funded from Progress Hall sale net proceeds however that would be in lieu of spending it on other significant Tuross projects, e.g. completing the cycle/walk on Nelson Parade where timber decking is required and that decision will be the decision of the Community and not the decision of Council.

This view will be publicised again to the Tuross community during the consultation period following the sale of the hall and also at any time when Council seeks additional Tuross community funds to return the Kyla Hall to a satisfactory condition.

Sunset Committee report presented by Jeff de Jager.


D/A for Coila subdivision
At Councils December 20111 meeting the following minute was adopted


MINUTE NO 11/314
O11/253 71 LOT SUBDIVISION - TUROSS HEAD 83.7471.S
11/314 MOTION Councillor Chris Vardon/Councillor Rob
Pollock
THAT Council note the advice given by the General Manager regarding the determination of development application no. 223/12 Reference Number 83.7471.S, 71 Lot Residential Subdivision at 41 Anderson Avenue, Tuross Head, which indicates that, in the event that the applicants undertake to modify the application incorporating matters raised with them by Council, the development application will be re-exhibited for comment during which time it is possible for Councillors to request that Council determine the matter

(The Motion on being put was declared CARRIED).


Monash Avenue – where did the link go?
No one seems to know who removed the Monash Ave extension from the Tuross Head Town Plan. Maureen Baked as a member of another organisation has sent a letter on this matter to the ESC and received acknowledgement of receipt of the letter. THPA to keep this matter under review.


The Sandy Point playground
Two summers have gone by but there has been no word from Council as to what is happening with the playground. There is nothing but disappointment within the community.

Boat ramp dredging and Boatramp investigation

No information was available from the ES Council regarding funding for dredging the boat ramp.

Basketball court location and design
Council staff met with THPA members and the following email was received
In relation to the proposed half-court basketball Court Council would like to confirm that it supports the suggestion made onsite by the Progress Association to locate the court adjacent to the existing cricket nets
In relation to construction of the half –court we advise the following indicative costs:
? Concrete (based on Councils per cubic metre rate and a 10m x 10m slab as proposed at Bodalla) $2400
? Basketball ring/structure $1800
? Reinforcement $200
? Surface painting $1000
? Project management $500

Concrete cost is based on Councils per cubic metre rate for a 10m x 10m slab as proposed at Bodalla. These costs assume that volunteers will be pouring slab and constructing ring etc. Project management costs are included for Councils Maintenance Manager to oversee volunteer work to ensure safety and standard of work. In addition to this there may be minor earthworks required subject to final determined site.

We reiterate that Council cannot at this time commit to funding the construction of the half-court but supports the progress association raising funds and scheduling the work to be undertaken with Council. Should you wish to go ahead with this project please contact Councils Recreation Co-ordinator Leisa Brennan to discuss further details.
In addition to this Council confirms that it is actively seeking grant funding to replace the cricket nets.

Lei Parker said he has raised $3,500 to date for project. Lei now has a commitment from the ESC for the project. It was moved and approved that the Secretary is to be the executive representative on the THPA basketball court project subcommittee. Whilst the Bodalla facility is 10x10m the THPA will ensure that the new facilities include capability for 3 on 3 basketball. Mr Jackson will be appointed as THPA Basketball Project court adviser.

The THPA is to apply for a grant from IMB for $5,000. Moved J de Jager, seconded G Cooper, approved.
The THPA allocated $500 to L Parker for the basketball court project if it is needed. Moved J Buchan; seconded M Baker.

Heritage trees and the promised Tuross Place statement

Heritage Trees
The ESC has trees removed from Tuross, which were to be listed in the proposed Significant Trees Register. The ESC claimed that the trees were on the Road Reserve and were a potential danger.

Tuross Park Benches
Council has contacted the THPA and met with members to determine the best design that might best suit this environment.

The following email was received:
In relation to the installation of the memorial seat, as discussed on site, Council strategic planning staff are investigating the possibility for development of a place/character statement or style guide for Tuross Head. Until such time as a strategic document is produced to guide the style and installation of items such as seats in public places Council is not able to support the installation of an additional style and advises that the seats to be used are those from the Adshel Range (further information available here http://www.adsheltownandpark.com.au/what/products/seats)
As previously discussed with Council staff the approximate cost for the installation of a seat from this range is $3,000 with minor variation to suit site specific requirements. Should you wish to go ahead with this project please contact the above Parks contacts.

LEP meeting
Members attended the December Council meeting. The E2 Zoning proposed for Laings was overturned.
Disabled Beach Wheelchair Maintenance
Stafford Dixon advised the meeting that the THPA had purchased about 10 years ago a beach wheel chair for use by the disabled on Tuross beaches. Following the lack of support from the ESC the seashore caravan park stored and supplied the wheel chair to appropriate visitors. However, about a year ago the caravan park was sold and the new owner nor the new management were not aware to the original agreement. When Stafford recently investigated the status of the wheelchair he found that one of the front wheels required maintenance. Stafford contacted the new owner who agreed to renew the agreement when the wheelchair is repaired. A request for a donation of $400 to assist inrepair of the wheelchair was made and approved. Moved S Dixon, seconded J Buchan.
Drainage of Hector McWilliam Drive
Apparently work has been undertaken by Council, on the drainage of Hector McWilliam Drive. Now the run-off is creating its own drain which is flowing into and polluting the estuary. It was agreed at the October 2011 meeting that the THPA write to Council regarding this matter: moved Michael Johnson, second Maureen Baker – a larger issue of the overall management of this section of foreshore should be considered – especially in regards to access and fire management. Don Burns to assist in writing the letter.

The Next Meeting of the Tuross Head Progress Association will be held at the Progress Hall at 7:30pm on 5th April 2012


MEETING CLOSED
The meeting closed at 9:20

 

 

TUROSS HEAD PROGRESS ASSOCIATION INCORPORATED

Draft MINUTES OF December 1st 2011 General meeting

Held at Tuross Head Progress Hall – Jutland Ave Tuross Head

The meeting commenced at 7:06 pm
19 signed the register and 0 apology was received.

Chaired by Michael Johnson
Secretary – Lei Parker
Treasurer - Joan Buchan

CONFIRMATION OF MINUTES
The minutes of the previous meeting dated 6th October were read and had been circulated by e-mail and placed on the Internet.

Moved the Minutes be adopted Kaye Crisp
And seconded Deidre Grieg

BUSINESS ARISING FROM THE MINUTES
The meeting was informed by Maureen Baker of the presentation to the Council Finances and Services Committee Meeting by the Tuross Progress Hall Sunset Committee, which reported on the sale of the Progress Hall land. The Sunset Committee stated that as a result of the community consultation, the community has supported the sale of the existing Tuross Head Progress Hall subject to:
• Completion of the refurbishment of the Kyla Park Hall;
• ‘Ring fencing’ of any net revenue from the sale of the Hall property for use on projects within Tuross Head to be determined in association with the THPA;
• Setting a reserve price for the sale of the property;
• Establishing communication protocols for the “ring fenced’ funds from sale of the property to ensure transparency to the public on the use of the funds;
The Sunset Committee also recommended that the duration of the Committee be extended and its role be expanded to identify how the community wants any subsequent net funds expended. The role should also include:
• Oversight of the removal and sale, including establishment of the reserve price, of the hall;
• Oversight of the way in which the Progress Hall is represented through interpretative signage.
In addition, the Committee proposed that a Section 355 Management Committee be established to oversight the running of the renovated Kyla Hall. This Committee to include two representatives from the Tuross Head Progress Association.

TREASURER’S REPORT
Joan Buchan presented the report for the period ending 1/12/2011. The report stated the following balances and was read in full and is attached and forms part of the minutes of the meeting:

Working Balance: $5172.90
Cycleway working balance: $1051.79
Term Deposit: $60000
Total: $61051.79

The report was adopted on the treasurer’s motion seconded by L Parker

CORRESPONDENCE:
Inwards:

Invite to Customer Service workshop at Council.

Acknowledgment from Council of $40,000 for path works and the promise of a further $35,000.

The following is an email update on the projects at Tuross Head from Council:

Kyla Hall

Kyla Hall Development Application is being assessed under DA215/12. Scoping document being prepared to commence seeking quotes for the works.

Tuross Lake Boatramp
Council have not as yet been officially advised of the outcome of their request for funding under the Waterways Program for dredging of the Tuross Lake Boatramp.

Tuross Cycleway
Council is currently arranging to move power poles opposite Jellicoe Road but they the options open to the pole positioning are severally limited.

Reviewing the plans for the retaining wall and looking to recommence construction in the New Year - there will be no cycleway works commenced until the retaining wall works are complete. The Secretary reported that the Council does not have funding for the timber walk way. Accordingly he has written to the Council regarding alternative solutions. The secretary is to arrange for a copy of the Council’s schematics for the timber walk way for the February THPA meeting.

Clearing works will be undertaken between the boatramp and heading towards Jellicoe Road for the cycleway.

Sandy Point – Playground Equipment
An amended application has been resubmitted as Test Excavation Methodology is now required. It is anticipated that this process could take up to two months as consultation is now being undertaken.

The Tuross Boatramp jetty
The Jetty has been refurbished with new decking timbers and rubber-tyre cushions—Council staff inspected the jetty following complaints and found the original softwood to be in a deteriorating state and therefore a safety risk.

The old timber has been replaced with hardwood, funded from our routine maintenance budget.—this jetty work follows on from earlier concrete patching of the western lane to the boatramp

Outwards:
Nil


GENERAL BUSINESS – Agenda items

Kyla Hall/ Progress Hall sale – discussion ensued regarding the Sunset Committee report from Maureen Baker including reference to the proposed reserve price.

D/A for Coila subdivision
THPA to write to Council requesting that the DA be bought to Council so that it can be publicly scrutinised. Moved S Dixon, second J Baker
There was also concern as to who is to undertake the infrastructure work for this new development.

Boat ramp dredging
No information was available.

Basketball court location and design
Council has contacted the THPA and will meet members onsite to determine the best location for the court and the design that might best suit

Tuross Park Benches
Council has contacted the THPA and will meet members to determine the best design that might best suit this environment.

LEP meeting
Members attended the TPLG LEP meeting on October 10th at the Country Club to discuss the LEP as it affects Tuross Head, especially the E2 designation on private land – Maureen to report
Michael Johnson spoke on radio a couple of weeks ago, as THPA President, complaining about E2 situation regarding Tuross properties so he may be able to fill members in on latest situation.

Drainage of Hector McWilliam Drive
Apparently work has been undertaken by Council, on the drainage of Hector McWilliam Drive. Now the run-off is creating its own drain which is flowing into and polluting the estuary. It was agreed that the THPA write to Council regarding this matter: moved Mike Johnson, second Maureen Baker.

The Next Meeting of the Tuross Head Progress Association will be held at the Progress Hall at 7:30pm on 2nd February 2012


MEETING CLOSED
The meeting closed at 9:07

 

 

 

TUROSS HEAD PROGRESS ASSOCIATION INCORPORATED

Draft MINUTES OF October 6th 2011 General meeting

 

Held at Tuross Head Progress Hall – Jutland Ave Tuross Head

The meeting commenced at 7:32 pm
18 signed the register and 1 apology was received.

Chaired by Michael Johnson - President
Secretary – Lei Parker
Treasurer - Joan Buchan

CONFIRMATION OF MINUTES
The minutes of the previous meeting dated 4th August were read and had been circulated by e-mail and placed on the Internet.

Moved the Minutes be adopted Maureen Baker
And seconded Joan Buchan

BUSINESS ARISING FROM THE MINUTES
Nil

TREASURER’S REPORT
Joan Buchan presented the report for the period ending 5-10-2011 The report stated the following balances and was read in full and is attached and forms part of the minutes of the meeting:

Working Balance : 4902.25
Cycleway working balance : 526.20
Term Deposit : 60,000
Total : 60526.20

The report was adopted on the treasurer’s motion seconded by S Dixon


Correspondence:
Inwards:

Whiting St notification
Donation request from Council of $40000 for path works
2 EAR membership renewal
Kyla Hall support letter from Council
Police Club support letter of thanks for Council

Outwards:
Nelson parade cycleway edge letter
cycleway donation to Council - $40000
Kyla Hall grant application notification to Council
Lake Street cycleway sign request to Council
police club support letter to Council
basketball court location and design – asking Council Where and What
2 EAR membership renewal


GENERAL BUSINESS – Agenda items

Cycleway update

discuss the sealing of the nelson parade edge letter
It was revealed that council is currently working on the design of the timber walkway and lookout

sign for Lake Street to show the cycleway link
A sign has been requested to indicate to cyclists that the cyclepath continues 150m along Lake Street to direct cyclists and pedestrians towards the Kyla Hall

Progress hall sale survey
The Hall survey report was read
The following motions were moved

at which they resolved:

i) ‘The Tuross head Progress Association endorses the report.

ii) We request Council to provide the THPA with the opportunity to transfer our custodial role of the Progress Hall to carrying out the custodial role of the refurbished Kyla Hall. Having effectively carried out the role of custodian of the Progress Hall for over 60 years we consider that our organisation is in the best position to continue that role at the new location.

iii) At the time that the Progress hall ceases to function we request Council to transfer the balance of the Tuross Progress Hall Management account to a newly created Kyla Hall Management account for the future use on maintenance of that hall. We understand that the balance on hand at the moment is around $10,000. Due to the inevitable demolition of the hall only minor maintenance tasks will be carried out. It is therefore assumed that continued hall rentals being received until the transfer to the Kyla Hall the balance of funds on hand will increase considerably.’


1. The THPA endorses the report as read. Moved J de Jager, 2nd S Dixon

2. That the THPA move to transfer the custodial role of the current Progress Association Hall at Jutland Avenue to the Kyla Hall. Moved L Parker 2nd M Johnson

3. That the Hall Management fund monies of the Jutland Avenue progress hall be carried over to the new Management Committee of the Kyla Hall. Moved M Baker 2nd G Cooper

Kyla Hall grant application
An application has been made by the THPA for $60000 to assist in the refurbishment of the Kyla Hall kitchen.

police club support and Project Eyewatch
The PYCA wish to promote youth activities and seek the show of support by the THPA – Project Eyewatch was discussed

boat ramp dredging
No information was available.

basketball court location and design
Council has contacted the THPA and will meet members onsite to determine the best location for the court and the design that might best suit

LEP meeting
Members were encouraged to attend the TPLG LEP meeting on October 12th at the Country Club – to discuss the LEP as it affects Tuross Head

Fireweed
Members were told of the increase of fireweed in the town and encouraged to report any sightings of it to Council

The Next Meeting of the Tuross Head Progress Association will be held at the Progress Hall at 7:00pm on 1st December 2011 with Christmas nibbles to follow


MEETING CLOSED
The meeting closed at 9:17pm


 

TUROSS HEAD PROGRESS ASSOCIATION INCORPORATED

Draft MINUTES OF October 6th 2011 AGM


Held at Tuross Head Progress Hall – Jutland Ave, Tuross Head


The meeting preceded the October bi-monthly meeting of the Association with Michael Johnson in the Chair

18 people signed the attendance register and 1 apology was received

Adoption of the minutes of the 2010 Annual General meeting

The minutes of the meeting of Thursday 7th October, 2010 were read by the secretary and adopted … moved M Baker seconded G Cooper


The Secretary then read his report which is as follows:

Yet another year of good accomplishment by the Association. We are at a cross roads in regards to the proposed sale of the Progress hall land and it will be revealed soon enough if the hall land will be sold.

Should the hall land be sold the Progress Association will then relocate itself to the Kyla Hall taking with it the timber name board. The THPA will then request of Council that it be given the management of the Kyla Hall on behalf of the Tuross community securing rent free use for meetings and Progress Association activities that is enjoyed of the current Progress hall.

The Tuross Head community is still attempting to move on from the gut wrenching news of the Kyla hall, built by the community was devastated by termites due to gross mismanagement by Council who had taken control of the hall in 2003 and failed to undertake the essential annual termite inspections knowing that it was termite prone with prior treatments having been carried out under their watch. With this in mind it is understandable that the THPA will strongly lobby to have joint management of the facility so that the Tuross community can return to it’s hall with a sense of communal pride and inclusion.


The President then Read his report

President’s Report 6th October, 2011

Good evening Ladies and Gentlemen,
Thank you all for coming here tonight for the Progress Association’s Annual General Meeting. I would like to take this opportunity to thank some of the many people who have helped us and worked for the community for and on behalf of the Progress Association.

I would like to thank Maureen Baker, Jeff De Jager and Gary Cooper for their efforts on behalf of the Progress Association, including their work on the sunset committee for the Progress Hall here. It was mainly their efforts which resulted in the recent survey of the community asking what was to be done with this hall. Maureen, Jeff and Gary have done much more than this for the community, of course, however I wanted to highlight this effort as it required much time spent going back and forth from the Association to the Council and back again until the matter was finally put to the community. It is a pity that the council cannot include us in the small number of people who know the outcome of the survey.

I would like to thank Joan Buchan for her untiring work at the Progress Hall.
Cleaning, maintaining, bookings and God knows what else for the hall. If someone like Joan had’ve been looking after Kyla Hall like she has looked after this one, then we would still have a usable hall at Kyla.

I would like to thank Lei Parker for his continued multiple efforts for and on behalf
of his community. Lei is now involved with the Business Owners Association of
Tuross and is advocating and organising on their behalf many activities and projects that will assist them in their efforts to make this a better community and to improve their businesses. I am sure that Lei has many more irons in the fire then we are aware of and that his desire to help as much as he does is highly commendable and appreciated.

There are many more people who have helped and continue to put their shoulder
to the wheel, who are there to help without fuss or fanfare and without recognition.

This sort of help is always appreciated and unrecognised as is the tradition.

In the year that has passed we have tried to achieve as much as we could.
The pathway has progressed a small amount. There was some hold-up due to ill
health ( a couple of operations) on my part and due to council. At the end of the
last financial year we received a call from council who had a residue of grant money and wanted to do more work on the pathway that involved community funds. We are grateful for the work done by the council.

Thank you for putting up with me as your President over the last twelve months, I
have really appreciated all the help and assistance and I will continue to serve the
community in any capacity that I can for as long as I can.

Michael Johnson


Treasurer’s Report

Mr Anthony O’Reilly, Honorary Auditor, had provided audited financial statements which were read by the Treasurer to the meeting and adopted on the motion of the Treasure that they be accepted and seconded by M Baker

Two copies of the report were distributed to the meeting for perusal. A copy of the financial statements is appended to the Minutes and form part thereof

The annual return will be lodged with the figures provided
Moved J Buchan, seconded S Dixon

Election of Officers

K Everett assumed the chair for the election of officers. The following members who were duly nominated and seconded were declared elected unopposed for the following positions:

President : Michael Johnson

Senior Vice president : Maureen Baker

Junior Vice president : Stafford Dixon

Treasurer ; Joan Buchan

Secretary : Lei Parker

The role of Public Officer will remain with the Secretary

Publicity Officer (informal position) : Lei Parker

Mr Gary Cooper was appointed a Minute Secretary

The new Executive then took to their seats

General Business:

The Meeting expressed thanks to the Honorary Auditor Mr Anthony O’Reilly.

The meeting closed at 7:32 pm.