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Minutes and notes of THPA monthly meetings
and Special meetings conducted in the
THPA Committee Year of October 2012 to September 2013

THPA Officers for these minutes:

President : Lei Parker

Senior Vice president : Maureen Baker

Junior Vice president : Jeff de Jager

Treasurer ; Joan Buchan

Secretary : Gary Cooper

Public Officer : Lei Parker

Publicity Officer (informal position) : Lei Parker

TUROSS HEAD PROGRESS ASSOCIATION INC.
TUROSS HEAD PROGRESS ASSOCIATION INC.
Minutes of meeting held on Thursday, 5th September, 2013 at
Kyla Hall Committee Room, Kyla Sports Precinct, Tuross Head

1. The Meeting commenced at 7:35 pm with Mr Lei Parker in the Chair.

9 signed the Register and there were 5 apologies.

2. MINUTES OF PREVIOUS MEETING, 1st August, 2013: Acceptance of minutes was proposed by Lei Parker and seconded by Maureen Baker. CARRIED

3. BUSINESS ARISING: To be dealt with under separate reports later in the meeting.

4. TREASURER’s REPORT: Treasurer, Joan Buchan, read out the following financial statement which forms part of the minutes. In summary, balances at 5th September 2013 are:
THPA General Account Balance: $16,859.36
Subscriptions $40.00
Income : Basketball Funds: $1,640.00
Less Sound System - $500.00
Working Balance $18,039.36

THPA Cycle/walk Account is made up of:
Cycleway Working A/c balance $8,629.06
Term Deposit $20,000.00
Cycleway Total: $28,629.06

Total Funds $46,668.42

Acceptance of the report was proposed by Joan Buchan and seconded by Leonie Beer. CARRIED

Currently the financial books are with the Associations auditor.

The Secretary reported that the Commonwealth Bank had given him On-Line access to the Association’s account via Netbank.

5. CORRESPONDENCE INWARDS:
• Moruya Jockey Club donation of $250 with enclosed cheque for addition to the Basketball Court funding.
• Invitation for THPA and THBOA to meet with the General Manager of the Eurobodalla Shire Council, Dr Catherine Doyle.
• An e-mail from Mr Warren Sharpe regarding pedestrain access to One Tree Cove. He stated that a preliminary design is being prepared. However, as there is no funding available for this project currently he suggested that the community may wish to consider funding from the sale of the Progress Hall.

• Letter from Mr Warren Sharpe re removal of granite from the area adjacent to the boat ramp that was placed there in the early 70’s to protect the ramp, which is now covered in sand although currently exposed. However, access remains available from this location. This letter also advised of the schedule for completion of the half basketball court and agreed that the Section 355 Management Committee for the Kyla Hall also needed establishing as soon as possible.

• Letter from Mr Warren Sharpe advising that there would be a meeting for concerned people at 4:00 p.m. 17th September for discussion about the removal of a Norfolk Pine in the Tuross Head Memorial Gardens.

• Letter from 2EAR advising the THPA of the General Meeting of the Association on 22nd September 2013.

6. CORRESPONDENCE OUT:
E-mail from Lei Parker identifying the three topics he thinks needs to be raised with the ESC General Manager; Kyla Hall 355 Management Committee, Place Statement for Tuross Head and establishing a Community Engagement Initiative for direct engagement with Council

7. BASKET BALL COURT PROJECT UPDATE:
The ESC has confirmed the date for resurfacing the Basket Ball court as 11 October. Lei is organising a soiree for 13 October with Ms Lauren Jackson, the Mayor Lindsay Brown and Andrew Constance MP to be invited to attend for the opening of the new facilities.

Lei is still chasing $1600, he expects to receive about $200 in the near future. He hopes to raise the rest as soon as possible. He says he has a couple of options for meeting the short fall.


8. TUROSS HEAD BOAT RAMP REPORT
The President advised the meeting that the Council had received the report from the consultant as to the establishment of a permanent boat ramp for Tuross Head. It has 4 options consisting of;
Updating the existing ramp;
Re-establishing the ramp at Kyla Section4
Establishing a new ramp at Sandy Point.
The 4th option is to continue dredging the current ramp on as need basis at an annual cost of $15,000 per year.

The Report is to be made available 11 September.

9. SUNSET COMMITTEE REPORT
The Council has sent the Sunset Committee a copy of their choice of the plaque content. An edited version has been returned to Council and we are waiting for their response.

We are also trying to find out when the Hall was placed on the Heritage listing

Similarly were are still to hear from the history writer of their need for contact with the people of Tuross regarding any information they need

10. SALE OF PROGRESS HALL
There has not been a meeting of the Sunset Committee since the last Progress Hall meeting so we do not have much to add. However, we expect the demolition to commence by the end of September as this was the date given to us at our last meeting of the Committee.

The next meeting of the Committee is scheduled for 3 October.

11. TUROSS WATCH
Lei reported that he has been having discussions with the NSW Police on the foundation of a Tuross Watch. This proposal has the support of the local police. The police would like to establish Tuross Head as a “precinct” and the members of the management committee would require Police Clearance. Lei has established the foundations by providing new residents through the real estate agencies printed warnings and cautions as part of the community. There is also a Tuross Head Facebook that advises its readers of local crime.

He said his idea was that the Tuross Watch be established under the auspices of the THPA with the Associations membership fee including the annual cost of belonging to the Watch. Non members would have to either join the THPA or pay a $2.00 annual subscription to cover costs. Discussion on the matter took place following which Lei moved that he establish a sub- committee of the THPA that would be responsible for the management and development of the TurossWatch as a trial. Seconded by Robert McFarlane. Carried

12. KYLA HALL REFURBISHMENT STATUS
Lei has purchased 200 wine glasses for the Hall.
The Council have added locks to 2 cupboards for the use by the Garden Club.
13. TERMS OF REFERENCE – COMMUNITY ENGAGEMENT ADVISORY COMMITTEE & THPA PRIORITY LIST REVIEW & UPDATE:
Nothing has been received from the Council as a result of Jeff’s proposal.

14. UPDATE ON MEMORIAL GARDEN’S TREE/WALL:
We have been informed that the Council agreed that action was needed for the Memorial Gardens but decided that the community should have one more opportunity to establish that removal of the tree was the only acceptable solution, The Council have advised concerned people that a meeting will be held 4:00 p.m. 17th September for a final review.

15. THPA PRIORITY LIST REVIEW AND UPDATE
Nil activity this month.

16. THPA PRIORITY LIST DISCUSSION
Lei Parker has agreed to review the THPA priority list so it is available for the Council

17. THPA MEMBERSHIP :
Nil report.

18. SUPPORT FOR THE TUROSS MEN’S SHED:
The Council has advised that they want a meeting with the Men’s Shed but cannot see it happening before mid-October.

19. GENERAL BUSINESS:
Nelson Parade Norfolk Pine
The tree has been examined by the Councils arborist Mr Izzard. After tests, they have determined that the tree was not poisoned. They said they had found pathogens in the soil. A sonar graph of the tree found it to be sound. They have suggested that a fence be put around the tree and filled with new soil and mulch to save the tree.

The meeting closed at 9.17 pm and remaining members partook of supper arranged by Leonie & Faye Beers.

Note: The AGM is at 19:00 3 October 2013 so we require membership subscriptions now together with any proposals for a new Executive.

The next routine meeting will be held in Kyla Park Hall at 7:30 pm 3 October 2013.


TUROSS HEAD PROGRESS ASSOCIATION INC.
Minutes of meeting held on Thursday, 1st August, 2013 at
Kyla Hall Committee room, Kyla Sports Precinct, Tuross Head

1. The Meeting commenced at 7:30 pm with Mr Lei Parker in the Chair.

12 signed the Register and Councillor Danielle Brice was also in attendance. There were 3 apologies.

2. MINUTES OF PREVIOUS MEETING, 4 July, 2013: Acceptance of minutes was proposed by Enid Fuller and seconded by Keith Everett. CARRIED

3. BUSINESS ARISING: To be dealt with under separate reports later in the meeting.

4. TREASURER’s REPORT: Treasurer, Joan Buchan, read out the attached financial statement which forms part of the minutes. In summary, balances at 4th July, 2013 are:

THPA General Account Balance: $15,799.36
Subscriptions $60.00
Working Balance $15,859.36

Basketball Court Funds
Grant $9,000
Funds banked so far $3,980
Commitments owing $3,100
Balance to find $1,920
Total THPA Obligation $18,000
Council to make up shortfall $2-5000

THPA Cycle/walk Account is made up of:
Cycleway Working A/c balance ( including Month’s interest of $132.91) $8,629.06
Term Deposit $20,000.00
Cycleway Total: $28,629.06

Total THPA Funds Available $44,488.42

Acceptance of the report was proposed by Joan Buchan and seconded by Jeff de Jager. CARRIED

On-line access to the Association’s Bank account was raised. It was moved by Lei Parker and seconded by Steve Ryder and agreed to by those present, that the Bank be asked to allow the three authorised signatories be given access to only review the Associations account on-line. The Secretary was directed to write to the Commonwealth Bank requesting that Gary Cooper be given on Line access to the Association’s account via Netbank.

5. CORRESPONDENCE INWARDS:
ESC advising THPA of the Rebuilding of Lake Street & Part of Island View Road during 2013/14.
Report on the meeting of the ESC with the Memorial Gardens Committee, Tuross Lakes Preservation Group and the THPA to discuss the future of the Norfolk Pine at the Memorial Garden See item 12
W Sharpe e-mail advising that ESC will be preparing a preliminary design for
One Tree disabled access.
W Sharpe response to request for implementing the One Tree Cove Project

6. CORRESPONDENCE OUT:
To W Sharpe advising him of the THPA writing to Councillors re the One Tree disabled access to the beach
To Councillor Brice where the elements for the One Tree Cove Project were summarised.

7. BASKET BALL COURT PROJECT UPDATE:
Lei Parker reported that the funds required is still $2,200 short. Lei advised the meeting that he already had commitments totalling $2,900. As well, he advised that he would seek further donations via the Tuross Giant newsletter for the remaining small amount of funds required to complete the project..

The ESC has advised that they expect the hot mix to be poured first week of October. Following completion of the work, the $18,000 contribution from the Progress Association be paid to the Council on invoice.

Lei said that he is inviting Australian Olympic basketballer Lauren Jackson to open the court with Andrew Constance representing the NSW State Government.

8. DR CATHRINE DALE’S VISIT TO TUROSS 12 JULY:
The visit by Dr Dale was highly successful. Fourteen of the 15 groups were present. She and her escorts arrived about 10:45 and left after 14:00. She said that she found her tour of the groups very informative and hospitable. The groups found that she was very approachable and that they could raise problems with or as some did handed her letters which explained their problems. Overall it was a well worthwhile event.

9. SUNSET COMMITTEE REPORT
Jeff de Jager reported that several texts had been written for conversion into the Progress Hall sign. However we were still waiting for directions from the Council as to just how much text was acceptable.

Similarly were are still to hear from the history writer of their need for contact with the people of Tuross regarding any information they need.
10. KYLA HALL REFURBISHMENT STATUS
Lei Parker reported that the Soup Song event was very successful. There were 69 participants with singing backed by an instrumental group. Fortunately he was able to activate the Hall heating. As well there is no PA system for the Hall. He was told by Chris Tague that funds for such a purchase were to be controlled by the Hall management committee , which did not currently exist. The Progress meeting moved and accepted a motion for Lei to purchase the PA for $500 for subsequent use by the Association.
11. TERMS OF REFERENCE – COMMUNITY ENGAGEMENT ADVISORY COMMITTEE & THPA PRIORITY LIST REVIEW & UPDATE:
Nothing has been received from the Council as a result of Jeff’s proposal.
12. UPDATE ON MEMORIAL GARDEN’S TREE/WALL:
The planned meeting took place. The ESC was represented by Warren Sharpe and the Council’s Director Infrastructure Services, Parks Coordinator and Tree Inspector, Maureen Baker & Sheila Monahan from the Tuross Head Lakes Preservation Group and Gary Cooper from the THPA. The Councils Tree Inspector gave a good summary of the problem facing the memorial Gardens Management Committee, which concluded by saying that in reality there was no alternative to removing the tree. Following discussion by the group it was concluded that the Council should be informed that the tree had to go and requesting their approval for such action. However, the Council is to be requested to direct the the Plan of Management for the Area be reviewed as well, the plantation’s longevity ensured and that any extensions to the memorial walls must be restricted to what exists unless Council after due consideration agrees.

13. THPA PRIORITY LIST REVIEW AND UPDATE

Nil activity this month.

14. THPA PRIORITY LIST DISCUSSION

Nil to report as we must engage the ESC for worthwhile discussions.

15. THPA MEMBERSHIP :
The President and Enid Fuller to discuss a mail out to all members requesting their support in a membership drive.

16. SUPPORT FOR THE TUROSS MEN’S SHED:

The agreement with the Tuross Head Country Club has been signed and it is assumed that Council will approve this agreement.

The Men’s Shed has approached an architect in Batemans Bay to prepare a revised design for the Community Shed. The original architect is overseas at the moment. The Council has stated that the original design was too long by about 10 metres so the new design must be more compact.


17. GENERAL BUSINESS:

The Final Interpretive Sign on Pathway;

Following the concern expressed at the last meeting of the Association agreement between the Council and the Tuross Lakes Preservation Group has been achieved. Council staff has agreed to a new position for the sign and will consider TLPG’s request to approve the same design & materials as used for the original signs in the series along the cycle/walk

Support for Radio 2EAR.
Moved by Keith Everett seconded by Jeff de Jager that the THPA pay the annual subscription for 2EAR and continue to use the facilities for advertising the THPA. Agreed.

Finally Lei reported that he had found a person on the unbuilt part of the pathway who had been directed by Council to try to design the missing link for the pathway. Lei’s comment was “at least the wheels are turning. It looks like the man is working on full decking with a viewing platform”

As an aside, the President informed the meeting that Councillor Danielle Brice had requested information from him on the One Tree Cove Project.


The meeting closed at 9.10 pm and remaining members partook of supper arranged by Leonie & Faye Beers.

Note: The AGM is at 19:00 3 October 2013 so we require membership subscriptions now together with any proposals for a new Executive.

The next meeting will be held in Kyla Park Hall at 7:30 pm 5 September 2013.

TUROSS HEAD PROGRESS ASSOCIATION INC.
Minutes of meeting held on Thursday, 4th July, 2013 at
Kyla Hall Committee room, Kyla Sports Precinct, Tuross Head

1. The Meeting commenced at 7:30 pm with Mr Lei Parker in the Chair.

9 signed the Register and Councillor Danielle Brice was also in attendance. There were 5 apologies.

2. MINUTES OF PREVIOUS MEETING, 6 June, 2013: Acceptance of minutes was proposed by Stafford Dixon and seconded by Enid Fuller. CARRIED

3. BUSINESS ARISING: To be dealt with under separate reports later in the meeting.

4. TREASURER’s REPORT: Treasurer, Joan Buchan, read out the attached financial statement which forms part of the minutes. In summary, balances at 4th July, 2013 are:
THPA General Account Balance: $13,741.11
Donation from Carroll College $500.00
Subscriptions $25.00
Income : Basketball Grant: $1,550.00
Working Balance $15,816.11
THPA Cycle/walk Account is made up of:
Interest $59.07
Cycleway Working A/c balance $8,496.15
Term Deposit $20,000.00
Cycleway Total: $28,496.15

Total Funds $44,312.26

Acceptance of the report was proposed by Joan Buchan and seconded by Jeff de Jager. CARRIED

5. CORRESPONDENCE INWARDS:
Dr G Allan, Executive Director Fisheries NSW re answers to questions at a meeting of the Tuross Fishing Club.
The president advised the meeting that he attended athe meeting of the Tuross Fishing Club at their invitation as a private citizen. The Fisheries letter was sent to one of three addresses he gave the meeting.

6. CORRESPONDENCE OUT:
To Tuross Lake Development Pty Ltd re support for the 41 Anderson Avenue development requesting the company to obtain from the ESC a statement on the Monash Ave extension.

To Tuross Cricket Club requesting their support for the Basket Ball Court development

To Moruya Jockey Club requesting their support for the Basket Ball Court development.

To Marine Rescue requesting their support for the Basket Ball Court development

7. BASKET BALL COURT PROJECT UPDATE:

In addition to the $9,000 grant the President is holding $700 of community contributions to the Project. The ESC originally quoted $18,000 for concreting a half court facility. However, the project will now extend to a joint facility of netball and basketball. The Tuross community is expected to provide an additional $9,000 to match the CDP Grant, of which $5,000 has already been promised with the generosity of business sponsorship, with the ESC to fund the balance of the Project. The ESC expects the work on the courts to commence late August or early September this year.

Lei Parker said he had established a THPA sub-committee from the community with Lei representing the THPA and that this sub-committee is the primary project fund raiser. Lei has approached the netball people requesting their participation in this project.

If the ESC is true to their word the new netball/basketball courts is to be ready by the end of September then it was suggested that the THPA invite Andrew Constance to participate in a formal opening.

8. DR CATHRINE DALE’S VISIT TI TUROSS 12 JULY: Lei said that he had identified15 group who were having interaction with ESC whom he has invited to participate in the visit.. So far 6 have confirmed their participation. It was agreed that the participant were to be in the Hall by 10:00 to set up their tables. The plan is for Dr Dale to arrive at the Kyla Hall at 10:30 and begin her talks to the community participants. Lei told the meeting that he would contact the outstanding participating groups to ensure they were aware of the requirements and were still intending to join the proceedings.

9. SUNSET COMMITTEE REPORT
Jeff de Jager advised the meeting that the contract for the demolition of the Progress Hall had been let to DWL Holdings for a cost of less than $30,000. The company cannot start demolition until 2 conditions are met. These are:
1. A history of the Hall has to be generated. This has been initiated by the Council

2. A sign is to be provided to tell all and sundry that the Hall existed here and was important to the village for 50 odd years. It is proposed that the sign be sited somewhere between the playground and the VRA building. The sign will conform to the current standard of heavy aluminium supported by steel posts cemented into the ground. Several drafts have been generated of the plaques contents which will be no more than an A4 page with coloured photo of the Hall.

Enid Fuller related an incident where Council workers laid a mix of lime and ground concrete, that they then covered with asphalt to repair the corner between Lake Street and the Narrows caravan park. This mixture was then raised by the travelling cars. When advised of the problem the Council quickly repaired the work.

10. KYLA HALL REFURBISHMENT Current STATUS:
Jeff reported that there will not be any action until the new financial year as at least $13,000 is required.

11. TERMS OF REFERENCE – COMMUNITY ENGAGEMENT ADVISORY COMMITTEE & THPA PRIORITY LIST REVIEW & UPDATE:
Jeff has presented his draft version of the Terms of Reference to the Council and is waiting for a reply. He also said that the Priority List needs to be reviewed as several issues were satisfied at the end of the last Financial Year.
12. UPDATE ON MEMORIAL GARDEN’S TREE/WALL:
The ESC has requested those interested in the problem at the Memorial Garden from the Norfolk Pine to attend a meeting at the Garden 4:15 pm Monday 15 July. In response to the original discussion with the memorial garden people, the THPA wrote to the Council supporting the removal of the tree but asked for more community consultation. Subsequently, Maureen Baker and others met with Mr Sharpe to discuss the impact of the tree. The current meeting agreed that the Jeff de Jager and Gary Cooper attend the meeting on behalf of the THPA but while supporting the tree removal maintain that it really is a matter for Council to approve. As well the THPA is to suggest to Council that a new Plan of Management is required to ensure the long term viability of the plantation.
13. THPA MEMBERSHIP :
The President said he had attended both the Golf Club and the Men’s Shed meetings to promote membership. As referred to in the minutes, a subcommittee has been formed consisting of Lei Parker, Enid Fuller and Bob McFarlane to promote, encourage and generate new membership for the Progress Association. It was suggested that Lei e-mail existing members with application form to encourage existing members to aid in the membership drive.

14. SUPPORT FOR THE TUROSS MEN’S SHED:

At the last meeting of the THPA members of the Tuross Men’s Shed presented drawings of the building that they were preparing to present to Council for their consideration. This building in realty is a community shed as it had areas dedicated to the Marine Rescue, Batemans Bay Yacht Club and Tuross Cricket Club as well as the Men’s Shed. The meeting considered the design and agreed that it and the proposed site were suitable for the Community. Accordingly the Men’s Shed executive presented the drawing to the Council next day. A meeting with the Council is scheduled for the afternoon of 18 July.

The Secretary then advised the meeting that the Men’s Shed were in the final stages of negotiating a 2 year lease with the Tuross Country Club for part occupancy of the Golf Club building. This facility while being limited will provide accommodation for the members until they have a proper shed.

The members of the THPA again confirmed their support for the Men’s Shed proposed building including the preferred site as this project would meet several of the needs of the Tuross community.


15. GENERAL BUSINESS:
Signage for the THPA Hall Plaque:
The ESC has provided details of the preferred dimension and content format for such signs. These are sufficiently flexible for generating a suitable plaque for the Hall. A couple of versions of the content have been prepared for discussion.

The Final Sign on Pathway;
The Tuross Lakes Preservation Group have applied to the ESC for permission to erect the final sign along Nelson Pde. cycle/walk verge, as part of series of signs already in place on other parts of the cycle/walk, which indicates that it is a good position to view the local bird life. However, the Council want the format of the new sign to conform to the new format that has been implemented across the Shire.

The meeting agreed that the Tuross Lakes Preservation Committee had a valid concern but as per a previous decision on supporting other organisations, requires the TLPC to write to the THPA requesting support for use of the normal Tuross signage. Once received the THPA to write to Council in support of the Tuross designed sign.

Sign for Building Cycle Pathway:
It was moved by L Parker, seconded by S Dixon that the THPA write to Council requesting that a sign be developed and placed on Kyla Hall, identifying and commemorating the major players in the development of the pathway. Motion passed. Details of the respective people is required by the Secretary.


The meeting closed at 9.20 pm and members partook of supper arranged by Leonie & Faye Beers.

The next meeting will be held in Kyla Park Hall at 7:30 pm 1 August 2013.


 

 

TUROSS HEAD PROGRESS ASSOCIATION INC.
Minutes of meeting held on Thursday, 6th June, 2013 at
Kyla Hall Committee room, Kyla Sports Precinct, Tuross Head

1. The Meeting commenced at 7:32 pm with Mr Lei Parker in the Chair.

16 signed the Register and Councillor Danielle Brice was also in attendance. There were 3 apologies.

2. MINUTES OF PREVIOUS MEETING, 2nd May, 2013: Acceptance of minutes was proposed by Leonie Beers and seconded by Fay Beers. CARRIED

3. BUSINESS ARISING: To be dealt with under separate reports later in the meeting.

4. TREASURER’s REPORT: Treasurer, Joan Buchan, read out the attached financial statement which forms part of the minutes. In summary, balances at 6th June, 2013 are:
THPA General Account Balance: $4741.11
Income : Basketball Grant: $9,000.00
Working Balance $13,741.11
THPA Cycle/walk Account is made up of:
Cycleway Working A/c balance $8,437.08
Term Deposit $20,000.00
Cycleway Total: $28,437.08

Total Funds $42,178.19

Acceptance of the report was proposed by Joan Buchan and seconded by Maureen Baker. CARRIED

5. CORRESPONDENCE INWARDS:
Letter from Tuross Lake Developments Pty Ltd, requesting the support of the THPA for their proposed development at 41 Anderson Avenue. It was agreed that the THPA reply to the company advising them that the Association requires ESC advice as to the future of the Monash Ave link, with copy to the ESC..

The Community Building Partnership (CBP) Grant acceptance forms together with confirmation that the funds had been paid.

6. CORRESPONDENCE OUT:
Summary notes of the meeting regarding One Tree Cove, with attendees Wayne Hutton & Andrew Bullock of the ESC, Lei Parker & Jeff de Jager of the THPA and Greg Woodford & Brian Jelfs of the One Tree Board riders.


7. BASKET BALL COURT PROJECT UPDATE:

In addition to the $9,000 grant the President is holding $700 of community contributions to the Project. The ESC originally quoted $18,000 for concreting a half court facility. However, the project will now extend to a joint facility of netball and basketball. The Tuross community is expected to provide an additional $9,000 to match the CDP Grant, of which $5,000 has already been promised with the generosity of business sponsorship, with the ESC to fund the balance of the Project. The ESC expects the work on the courts to commence late August or early September this year.

Lei Parker said he had established a THPA sub-committee from the community with Lei representing the THPA and that this sub-committee is the primary project fund raiser. Lei has approached the netball people requesting their participation in this project.

If the ESC is true to their word the new netball/basketball courts is to be ready by the end of September then it was suggested that the THPA invite Andrew Constance to participate in a formal opening.

8. SUNSET COMMITTEE REPORT:
Jeff de Jager had apologised for not attending as he was ill, so his report was not available
9. KYLA HALL REFURBISHMENT Current STATUS:
Due to Jeff’s absence there was no report.

10. TERMS OF REFERENCE – COMMUNITY ENGAGEMENT ADVISORY COMMITTEE & THPA PRIORITY LIST REVIEW & UPDATE:
Due to Jeff’s absence there was no report

11. THPA MEMBERSHIP :
At the last meeting of the THPA the President suggested that a membership sub-committee, including a member of the executive, be formed. He asked the meeting for participants to the sub-committee as the THPA only has about 45 members and the membership fees do not cover the Indemnity Insurance. It was agreed that increased membership was vital for the long term existence of the organisation. It was suggested that the township be divided up and existing members undertake a doorknock to encourage local town people to join. Dennis Pilkington suggested that attendees from this meeting be given copies of the membership form so that they could distribute them throughout the community. The Executive to consider these suggestions. On determination an invitation for new members could be raised in the Tuross Giant.

12. GENERAL BUSINESS:
Pathway Fencing Update:
The fencing of the last section of the bicycle pathway has been completed;.

THPA Progress Hall Piano:
The piano was collected by Bay Removals on Tuesday and taken to Carroll College who had already made their donation of $500 to the THPA.

Road Re-Surfacing (in light of last months Minutes final item)

The THPA had received an e-mail that suggested that neither the community nor the THPA especially, had not been consulted about the upgrading of the main road access to the town. The President advised the meeting that about two years ago the Council in the form of Mr Warren Sharpe was requested by the THPA to include widening of this road when funds were available for this road resurfacing Mr Sharpe agreed that this would be included should funds become available as is the present situation.

Meet the New ESC General Manager Dr Catherine Dale.

The THPA invited the new ESC General Manager, Dr Catherine Dale to visit Tuross Head to meet the people and she has agreed to visit 10 a.m. Friday 12 July. It is suggested that the THPA contact the various Tuross organisations advising them of the visit and that they might like to provide a couple of their members to represent their organisation at the morning tea.

Tuross Head Men’s Shed

Representatives from the Tuross Head Men’s Shed attended the meeting and advised that they had had a meeting with the ESC where the Shed, Tuross Cricket, Volunteer Rescue and Batemans Bay Yacht Club had agreed to a combined shed to be developed over the existing Rescue shed. At the advice of the Council representatives the Shed had had an architect and Mr Hybler of the Shed prepare a possible drawing of their requirements. This they have done and the meeting was given a copy of the design. This design was to be delivered to the ESC next day. The meeting agreed that the design seemed satisfactory to the existing environment and continued to support the project..

The meeting closed at 9.32 pm and members partook of supper arranged by Leonie & Faye Beers.

The next meeting will be held in Kyla Park Hall at 7:30 pm 4 July 2013

 

TUROSS HEAD PROGRESS ASSOCIATION INC.
Draft inutes of meeting held on Thursday, 2nd MAY, 2013 at Kyla Hall Committee room, Kyla Sports Precinct, Tuross Head


Due to our President, Lei Parker, being unavoidably delayed Jeff de Jager took the chair at 7.35 pm and welcomed everyone to the meeting. When Lei arrived soon after he requested that Jeff continue as the Chair.

1. PRESENT: 11 signed the Register. Meeting was also attended by Councillor Danielle Brice.
2. APOLOGIES: Jim Baker, Bob McFarlane and Maggie Cooper. Secretary, Gary Cooper, also sent apology as he was travelling to Victoria.

In Gary’s absence Minutes were taken by Vice-President, Maureen Baker

3. MINUTES OF PREVIOUS MEETING, 4th APRIL, 2013: Acceptance of minutes was proposed by Leonie Beers and seconded by Stafford Dixon. CARRIED

4. BUSINESS ARISING: To be dealt with under separate reports later in the meeting.

5. TREASURER’s REPORT: Treasurer, Joan Buchan, read out the attached financial statement which forms part of the minutes. In summary, balances at 2nd May, 2013 are:
THPA General Account Balance: $4741.11
THPA Cycle/walk Account is made up of:
Working A/c balance $8437.08
Term Deposit 20000.00 $28437.08
Acceptance of the report was proposed by Joan Buchan and seconded by Leonie Beers. CARRIED

6. CORRESPONDENCE INWARDS:
• Sick Norfolk Island Pine, Nelson Pde – ESC has provided copy of report received from the Royal Botanic Gardens, Sydney in regard to samples & photos of the sick pine sent to by ESC. Main conclusion drawn was that:
? there was no detectable level of herbicide found and the resin flowing from the lower trunk is indicative of a pathogen or pest infection.
- tree DNA was extracted from bark specimens and a Ganoderma species was found to be present. Ganoderma species are primary tree pathogens causing white rot of the roots, butts and trunks of living trees and are able to kill the host. If extensive it could cause structural failure of the tree.
Council will now undertake a structural integrity review (with a consulting arborist using a Sonic Tomograph) of the tree in the near future. The results will determine Council’s next course of action.
• Maintenance of garden which houses signage re construction of the Warren Buchan Memorial Path, near pumping station off cnr. Bridges Ave. & Tuross Blvde at Coila Bar:
A letter from the Tuross Head Garden Club listed in April Minutes indicated that Garden Club members would prefer that maintenance of the garden be handed over to Council. Apparently there are concerns about site hazards and weed control. Lei Parker will discuss the matter further with the Club president.
• Tuross Head Basketball half court project: Notice has been received that funds of $9000 have been granted to THPA under the 2012 NSW Government’s Community Building Partnership program (CBP). Congratulations to Lei Parker for his persistence in applying for grants. Further details under Item 8 below.
• Minutes written by Greg Miller (ESC) or THPA Exec. Meeting with Council staff, 5-4-13. Refer Item 11 below for further detail.

7. CORRESPONDENCE OUT: NIL

8. TUROSS HEAD BASKETBALL COURT :
The grant will need to be matched by the community; Lei already has commitments for $4500 and he will be calling for further fund-raising from interested sporting families in the area.
Council has put forward suggestion that the funds be used to improve the surface of the netball court so that it can be used for both netball and basketball. Both sporting groups are prepared to cooperate and Council is getting quotes for re-surfacing, linemarking and a reversible hoop.
The meeting noted that re-surfacing was already due on the netball court; therefore Council should be asked to contribute to the final costs, especially if they prove to be more than funding provided.

9 SUNSET COMMITTEE REPORT:
There has been no meeting since the April meeting of THPA and we would like to know final decision on tenders submitted for demolition of the Progress Hall, when/if the land has been put on the market, when new draft of s.355 management committee guidelines is available and how this will affect progress in establishing management committee for Kyla Hall, lack of attendance of Cnclr Peter Schwarz at Sunset Committee meetings, and possibility of arranging an interview with the new General Manager, Dr. Cath Dale regarding our prioritised list of community issues.

Cnclr Brice, as chair of the Sunset Committee, considered that Council Director, Kerry Foster, would be able to organise a meeting and provide reports on the above matters. She suggested Jeff de Jager contact Kerry Foster’s office accordingly.

10. KYLA HALL REFURBISHMENT STATUS:
Attached to these minutes is the update provided by Jeff de Jager. Due to his persistence the number of outstanding matters is gradually being whittled down. The meeting noted, however, that it is all the more reason why a management committee should be formed and financial accounting of rentals & outgoings on Kyla Hall be provided.

11. REPORT of MEETING with COUNCIL, 5th APRIL, 2013:
THPA Executive met with Warren Sharpe & Greg Miller. Attached to these minutes is a report from Greg Miller of items discussed and presented to the THPA meeting. One particular issue was in regard to THPA’s letter of support for Tuross Marine Rescue re the need for the ramp to be reconstructed in the cove on the southern side of One Tree Pt. to provide more direct access to the water, rather than dragging the SLC jetski across the beach. According to Warren Sharpe neither Marine Rescue nor Lifesaving representatives mentioned this or made a submission on the matter at their February meeting with ESC of the Rescue Committee.

Maureen Baker put forward that in future if other local organisations requested a letter of support from THPA on an issue we should first of all ask for a copy of their own written submission to ESC (or whatever authority is involved) . We will then have the facts in writing and be assured that the organisation in question has already made their own submission. AGREED.

12. THPA PRIORITY LIST REVIEW & UPDATE:
At the previous meeting Jeff de Jager had presented the first draft of a priority listing of outstanding issues with Council. Members were asked to comment. Since then the Executive has met with Council (5-4-13) when many of these issues were raised. The list was then sent out to all THPA members who have provided their email address.

13. THPA PRIORITY LIST DISCUSSION:
At the current meeting in May it was reported that we have received very little comment from that emailing which could indicate that members are happy with the list or that they do not consider it to be of any consequence.
Jeff was asked to eliminate any items which were of local interest only, e.g. between the Tuross Business Owners Association and THPA, and renumber in latest order of priority. We will then proceed to work with Council in regard to items in the high priority category.

14. THPA MEMBERSHIP :
The President suggested that a membership sub-committee, including a member of the executive, be formed

15. GENERAL BUSINESS:
- Dulcie Imrie’s Seat: Warren Sharpe has suggested that for the moment a seat of plain hardwood design, with appropriate plaque in memory of Dulcie, could be installed on the foreshore of Nelson Pde near end of Jutland Ave. If need be in later years when boardwalk section of cycle/walk is constructed a seat may need to be incorporated in the design in lieu thereof.

Maureen Baker has inspected benches for sale at Rob’s Outdoor Furniture on cnr. of Princes Highway & Albert St. Moruya. These are made of hard-wood and extremely sturdy – hence suitable for weather conditions at Tuross. The meeting expressed its concern, however, regarding Council’s stipulation that there would be no room for seating along the Nelson Pde cycle/walk next to the estuary. It was suggested that a seat could be installed on the foreshore side facing in towards the cycle/walk for those who were needing a rest after walking, rather than sitting there for the view. This matter will need to be further discussed with Council before contacting Dulcie’s family.

- Graffiti on Water Towers at Tuross: Maureen reported that ESC Water Works officer, Rob Overdyk, rang to inform Tuross Lakes Preservation Group (TLPG) that survey pegs were in place on Water Tower Hill for proposed fencing to go around perimeter of towers and include brick machinery shed on western side, to stop access by graffiti vandals.

As TLPG maintains native gardens on western side he offered to meet on site to further explain the fencing proposal. The meeting asked Maureen to contact Rob Overdyk to arrange an on-site meeting so that representatives of both TLPG & THPA could meet with him.

- Future pathway project: Enid Fuller mentioned the section of Hector McWilliam Drive from Lake St. to the T intersection with Allenby Rd. Many residents are using this route when walking to shops, club, etc and when exercising by walking as a group. It was agreed that this section be added as a priority to any plan for future concrete pathway projects as in some sections the surface of the grass verge is on a slope and/or very narrow, thus presenting a safety hazard.

The meeting closed at 9.30 pm and members partook of supper arranged by Leonie & Faye Beers.

Tuross Head Progress Association Incorporated
Draft Minutes of April 4th, 2013 Meeting

Held at Kyla Hall Committee room, Kyla Sports Precinct, Tuross Head
The meeting commenced at 7:30pm
20 signed the register and 4 apologies were received.

Chaired by – Lei Parker
Secretary – Gary Cooper
Treasurer – Joan Buchan

Welcome
The Chairperson welcomed everyone to the meeting.

CONFIRMATION OF MINUTES
The minutes of the previous meeting, dated 7 March 2013 were summarised – copies placed on Tuross Head webpage.
Moved the Minutes be adopted G. Cooper
Seconded: K Everett
and accepted by the meeting.

BUSINESS ARISING FROM THE MINUTES: Issues arising to be covered in General Business

TREASURER’S REPORT
Joan Buchan presented the report for the period ending ...4 April 2013. The report stated the following balances and was read in full and forms part of the minutes of the meeting:
THPA General Account Working Balance: $4,841.11
Cycleway working balance: $8,372.53
Cycleway Term Deposit: $20,000.00
Cycleway Total: $28,372.53

Total Funds: $33,213,64
The report was adopted on the Treasurer’s motion, seconded by: J de Jager

Joan brought the meeting up to date with matters relating to the Progress Hall as follows:
1) Cancellation of gas bottle rental and its removal. Still in situ!
2) Final Hall Cleaning A/c unpaid.. Has been paid.
3) Piano disposal. We are waiting to hear from Carrol College as to what they intend to do.
4) Decision to be made as to where to store the large metal ladder..

Correspondence:
In: From the Tuross Head Floral Art & Garden Group Inc. advising that they are no longer able to undertake management of the Coila Beach pumping station garden as they are no longer able to control the weeds there. The ESC has defined gardens that they maintain. It was agreed that the THPA write to the Council requesting them to add the above garden to their list!

ESC has advised that our support for the One Tree Point Boat Ramp has been unsuccessful and that the ESC has provided emergency access to the main beach. In spite of the Councils attitude the meeting was told that the Surf Life Savers still wanted access to One Tree Point Ramp!

An e-mail to Lei regarding graffiti at the Tuross reservoirs and pumping station from Robert Overdyk, ESC Water Projects Officer advising that cleaning & repainting will be carried out as soon as a fence has been erected.

Out: Nil?

General Business:

ESC has New General Manager:
President welcomed the news that the Council had appointed a new General Manager (Dr. Catherine Dale) and wished her well in her new position. It was agreed that the THPA invite the new General Manager, Dr Catherine Dale, and Councillors to visit Tuross Head to allow us to welcome her to the Shire and allow her to meet the Progress Association and the TH Business Owners organisations.

Sunset Committee report:
The ESC had a report before the meeting of 26 March for the General Manager to sell the Progress Hall land without any mention of the requirement to match or exceed the reserve. Mrs Baker attended the meeting and made a successful deputation on behalf of THPA reps on the Sunset Committee to the effect that the Report’s Recommendations be amended to read:

“The General Manager be given delegated authority to negotiate and sell the two lots for amounts no less than market value determined by a registered valuer and in accord with the reserve price agreed by the Sunset Committee”.

The Council has advertised the calling of quotes for the demolition of the Hall in the papers.

Completion of the refurbishment of Kyla Hall:
Recently Jeff de Jager met with Chris Tague of the ESC and discussed the outstanding problems with the Hall. Here are the "building" matters raised :

• Flagpole – location has been agreed too. To be modified by the ESC Works Dept.
• Door Hold-Open Devices – All fitted but the front door is to be shaved to fully open.
• Leaks detected - 1. in main hall under clerestory window about 6-8 metres in from western wall and 2. in ladies' toilets under ceiling fitting.
• No-one could remember where the old Telstra line came in to Kyla Hall.
There still a number of aspects to the Hall that require work. These include:

• Ventilation in the Meeting Room. This is being investigated;
• Cleaners sink still not installed;
• The widening of the veranda is to be added to a future budget;
• Concrete floor in Services Room to be coated now;
• Shower stalls have clothes hooks added;
• Door mats to be provided Trolley for movement of chairs to be provided;
• The Council has advised that a white ant inspection was carried out during renovation. The ESC has agreed to advise the THPA of future white ant inspections and provide a copy of the resulting report.
• It was also suggested that the Council be requested to supply Hall users with a copy of Manual for operation of the kitchen and cleaning instructions;
• Weather seals still to be fitted to all external doors except Kitchen;
• the Theatre and Public Hall Registration. J de Jager to raise the matter with Chris Tague.

It was moved by S Dixon that under the present situation the Sunset Committee for the removal and sale of the THPA Hall continue to act as the Kyla Hall management committee until the cessation of the Committee or a s355 Management Committee is established for the Kyla Hall.

Seconded by J de Jager. Passed

Strategic Planning:
As advised at the last meeting, Jeff de Jager had listed a significant number of issues mostly in relation to the THPA and the Council. Since then Jeff has had discussions with members to develop a priority ranking for these issues into three categories:
High;
Medium; and
Low.

At this stage, the circulated priority rankings needs to be considered by the Executive and following a motion from S Dixon, seconded by M Baker, the Tuross Community, with regard to ensuring the Community is in agreement. Then with the community backed ranked set of issues, the THPA will be able to have more focussed discussions with Council Staff and develop long term proposals for solving these issues. This approach by the Progress Association allows for the development of better relations with the Council and could provide an opportunity for introduction of the Progress Association to the new General Manager.

One of the local papers stated that the Council has allocated $18,000 for implementation of fencing along Nelson Parade. Apparently, work has already commenced.

A meeting between The Council and the THPA Executive is scheduled for 09:00, 5 April to discuss the majority of the high priority issues.

For discussion purposes details on some of these issues is listed below:-

First on the list is:
1. Boat Ramp dredging:
- current status, waiting on ESC consultant’s report on the three options

2. Cycleway status :
- We are still waiting for the ESC to develop a concept design for the proposed connecting pathway/boardwalk.

- Subsequent construction work will depend on the likely cost and funding availability. The extent of volunteer involvement, any grant funding or funding from other sources may impact this timing

3. Further Tuross matters with ESC
- Memorial Gardens (McWilliam Park) pine tree - now awaiting an invitation to an onsite meeting to be organised by Council

- Nelson Parade fencing requirements, Nelson Parade pine tree and Norfolk Pine Plan of management appear to be on the discussion list.

4. In addition
- Establishment of Kyla Hall Management committee – We are waiting for a response from the ESC to our review of their Management proposal.

- Rabbits in Tuross – Apparently the action taken is having a limited effect.

5. Other Business:
The meeting recognised the approaching ANZAC day and as usual the matter of the donation for the appropriate schools was discussed. J. Buchan moved with K. Everett seconding, that the treasurer identify the school and send off the usual donation. Agreed.

D/A for Coila sub-division into 71 lots: Mrs Baker advised the meeting that the Council had agreed that the D/A be called up for a decision by councillors. Date when this will take place is uncertain as the developer still has further work to be carried out with the Office of Environment & Heritage. She also said that the D/A did not include linking up the 2 sections of Monash Ave. The meeting expressed concern that the latter decision by Council was a high risk as the traffic increased on the existing streets.


Meeting closed at 9:17 pm

Next Meeting 2nd May, 2013 at 7.30 pm, Kyla Hall


Tuross Head Progress Association Incorporated
Draft Minutes of March 7th, 2013 Meeting

Held at Kyla Hall Committee room, Kyla Sports Precinct, Tuross Head
The meeting commenced at 7:30 pm
12 signed the register and 7 apologies were received including from Lei Parker (President) & Cnclr Danielle Brice.

Chaired by – Maureen Baker (Vice-President)
Secretary – Gary Cooper
Treasurer – Joan Buchan

Welcome
The Chairperson welcomed everyone to the meeting and informed them that Lei was putting all meeting minutes (in draft form until accepted at next meeting) and correspondence on the Tuross Head website with link to Progress Association webpage.

CONFIRMATION OF MINUTES
The minutes of the previous meeting, dated 7 February 2013 were summarised – copies placed on Tuross Head webpage.
Moved the Minutes be adopted: J De Jager.
Seconded: F Beers.
and accepted by the meeting.

BUSINESS ARISING FROM THE MINUTES: Issues arising to be covered in General Business

TREASURER’S REPORT
Joan Buchan presented the report for the period ending ...7 March 2013. The report stated the following balances and was read in full and forms part of the minutes of the meeting:

THPA General Account Working Balance: $5,020.11
Cycleway working balance: $8,784.23
Cycleway Term Deposit: $20,000
Cycleway Total: $20,8784.23

Total Funds: $33,804.34
The report was adopted on the Treasurer’s motion, seconded by: E. Fuller......................

Joan brought the meeting up to date with matters relating to the Progress Hall as follows:
1) Cancellation of gas bottle rental and its removal. Joan has already asked the Council for the gas bottle to removed and a rebate sought for the remaining gas.
2) Final Hall Cleaning A/c unpaid.by Council. This covers the period from 1 July to the end of September 2012 and is for $260
3) Piano disposal. Carrol College are examining their need for a piano. They have told Lei & Gary that if the Music Teacher agrees with the couple who looked at the piano, they will be happy to take it and said they would make a donation of $500 to the Progress Association. Moved S. Dixon, seconded J De Jager that the THPA accept the offer for the piano from Carrol College. Passed

Correspondence:
In: Nil

Out: To ESC supporting the Marine Rescue request to have the One Tree Point boat ramp upgraded and made available for emergency rescue vessels.
A CSR was sent to the Council asking for the graffiti on the water tower to be removed and some maintenance to be carried out on the Kyla Oval Public Toilet.

General Business:

Sunset Committee report:

The following statement prepared by Council summarises the meeting as follows:
“Council has previously resolved to:
• Support the demolition of the Tuross Progress Hall & sale of the land.
• Lodgement of a Development Application to demolish and subdivide the property into two lots.

Development approval has been given for the demolition and the two-lot subdivision.
A report was presented to the Tuross Head Progress Hall Sunset Committee with the following considerations:
Four options are available for the sale of Lot 131 DP 15425.
1. Single lot with hall retained;
2. Single Lot with hall removed;
3. Two lots with hall retained; and
4. Two lots with hall removed.

Four real estate agents were invited to submit an EOI based on the following:
• Which option was considered to give the greatest return and estimated sale price/s of each option.
• Recommended method of sale – auction, tender or private treaty – details of recent track record for same (12 months)
• Proposed marketing strategy and cost
• Proposed fees

Three submissions were received with the consensus that option 3 would yield the highest return.
A formal valuation from a registered valuer was also sought and this report determined that option 3 would yield the highest return.
The Committee considered the report and recommended that:
The land be subdivided and marketed on the basis that the hall will be demolished [hence removal of asbestos from the site], and the frontage of the property be kerb and guttered.

This is in line with Council’s previous resolution.”
Leonie Beer informed the meeting that she and her sister Faye had recently taken photos of the Progress Hall which they then distributed.
Completion of the refurbishment of Kyla Hall:

Recently Jeff De Jager met with Chris Tague of the ESC and discussed the outstanding problems with the Hall. They agreed on a number of issues and Chris advised that others were outside the original requirements and as there is no spare funding will have to wait until the next Budget. Progress has been made:
The front door now has a door latch;
Door mats are to be supplied;
Fly wire screens to be added to the remaining two windows;
Ceiling fans are to added to the meeting room
Flag pole is to be installed on the side of the North wall next to the entrance wall. Council has agreed to refurbish the flag pole;
Showers to have clothes hooks installed;
A swing door to be installed between the Kitchen and the hall;
Trims are to be added to the South side rafters where they extend under the eaves to prevent vermin entry.
The Council has advised that a pest inspection was undertaken prior to the re-opening of the Hall. Jeff has requested a copy of the official report together with a copy of the proposed inspection schedule.

Jeff has drawn up a list of the status of the remaining Kyla Hall issues, which he has passed to the Council.

Strategic Planning:

Since the last meeting of the Progress Association the Executive have formed the opinion that hitting the Council with a significant list of required work is not effective. We believe that the THPA needs to develop a list of outstanding Tuross Head issues then organise these into a priority list that we then meet with Council to determine the funding requirement for each and possible time frame for implementation. This way, we join forces with the ESC rather than acting in confrontational mode all the time.

The Chairperson advised the meeting that any individual may write to the Council requesting that an item/matter/project be considered for inclusion in the next Budget.

Jeff de Jager has prepared a list of the various matters brought to the attention of Council. Members at the meeting were asked to express opinions on what they considered to be of highest priority. Results will be taken into account when the Executive further pursues them with Council. S Dixon moved, seconded by J Lannstrom that a prioritised list be drawn up for presentation to the next THPA meeting. Agreed. Several members negotiated a meeting with Jeff to help develop the list.

For reference purposes background details on various issues are listed below:-

1. Boat Ramp dredging:
- current status, waiting on ESC consultant’s report on the three options

2. Cycleway status :

- We are waiting for the ESC to develop a concept design for the proposed connecting pathway/boardwalk, most likely using a mix of concrete and timber platform construction. Council will advise when this is likely to be able to be included in their design program

- Once the initial concepts have been agreed to then these can be developed further and costed prior to further discussion

- After these preliminary discussions about concepts and initial estimates of cost then full public consultation would need to be undertaken by Council working with the THPA

- If it is possible then volunteers shall be involved in components of the construction with specialist support from Council staff. The extent of this involvement is best assessed once concepts are developed

- Finally the timing of any construction work will depend on the likely cost and funding availability. The extent of volunteer involvement, any grant funding or funding from other sources may impact this timing

3. The current status of outstanding Tuross matters with ESC

- Basketball court design request - phone call to Lisa Brennan requesting locality sketch and court design in readiness for an on-site meeting with Andrew Constance to review grant application - last requested Nov 13th
- Memorial Gardens tree in McWilliam Park - now awaiting an invitation to an onsite meeting to be organised by Council

- Nelson Parade fencing requirements of Council to define the project (approx 60m) and funds required - letter sent October 4th –awaiting advice of approved style to determine cost.

- Nelson Parade pine tree treatment – Council has arranged for an arborist to attend the tree who is trying to establish what is wrong with it. Soil samples have been taken for this purpose and sent Sydney for analysis. Also Lei Parker organized an arborist from the Act to examine the tree and is awaiting the response.

- Norfolk Pine Plan of management template requested by email - no reply – request sent Nov 10th Lei is now developing his own audit of Norfolk Pines, which he will provide to the ESC when complete.

- Tuross Public seating plan of Management template requested by email - no reply – request sent Nov 10th While developing his selection of suitable sites for seats, which again present to the ESC.
- Rabbits in Tuross – Apparently action has been taken for C Virus.
- Establishment of Kyla Hall Management committee – A draft of the concept/policy of a s355 Management Committee has been reviewed by the THPA and other organisations for comments to be returned to Council. We now await an update.

- Tuross Head “Place Statement” No action as far as we know.

4. Additional items could include:
Additional Cycle/pathways for Tuross, including Clive Court; Warren Sharpe has provided maps of possible pathways for consideration. However, be aware there is no budget allocation for such work at present.

Street map at shops;

An Information Sign for Hector McWilliam Drive; near Plantation Point honouring his vision and tree plantings; Maureen Baker pointed out that there is already a panel on the Dorrigo sign at One Tree Pt. in this respect.

Continued support for One Tree Point Boat ramp; being re-established as an emergency sea access for rescue boats.

5. Other Business:

Re: Coila Foreshore 71 lot Subdivision
Maureen Baker reported that the Development Application was now on exhibition again until 20th March and submissions can be made by the public. This subdivision will affect the general community in various ways and it would be advisable to ask councillors (during the exhibition period) to call the matter up so that conditions of development can be read in the Staff Report for determination at a Council meeting. It was proposed that Councillor Brice be requested to ask for the DA to be presented to Council for their assessment. Moved J Lannstrom, seconded E. Fuller, agreed.

Meeting closed at
8:55 pm

Next Meeting 4th April, 2013 at 7.30 pm, Kyla Hall

Tuross Head Progress Association Incorporated
Minutes of February 7th, 2013 Meeting

Held at Kyla Hall Committee room, Kyla Sports Precinct, Tuross Head

The meeting commenced at 7:30 pm
23 signed the register and 2 apologies were received.

Chaired by – Lei Parker
Secretary – Gary Cooper
Treasurer – Joan Buchan (apology from Treasurer who was unable to attend)

Welcome
The Chairman welcomed everyone to the meeting, especially Cr Danielle Brice, Kerry Foster Director Community and Corporate Outcomes and Warren Sharpe Director Infrastructure of the ESC. The latter two described their current functions within the ESC. The Chairman also informed the meeting that he was putting all meeting minutes and correspondence on the Tuross Head Progress Assoc website.

CONFIRMATION OF MINUTES
The minutes of the previous meeting, dated 6th December 2012 were summarised – copies placed on Tuross Head Progress Association webpage.
Moved the Minutes be adopted: L parker.
Seconded: D Sinclair
and accepted by the meeting.

BUSINESS ARISING FROM THE MINUTES: Issues arising to be covered in General Business

TREASURER’S REPORT
In the absence of the Treasurer the Secretary presented the report for the period ending .7 February 2013 The report stated the following balances and was read in full and forms part of the minutes of the meeting:

THPA General Account Working Balance: $5,010.11
Cycleway working balance: $8261.79
Cycleway Term Deposit: $20,000.00
Cycleway Total: $28,261.79

Total Funds: $33,271.90

The report was adopted on the Secretary’s motion, seconded by: .M Baker

Correspondence:
In:
Letter from Warren Sharpe, 7 December 2012, acknowledging receipt of THPA letter requesting details re skating components

Clr Brice’s response 10 Dec 2012,to THPA request for her to ask re Pathway funding

Letter 12 Dec 2012,from Mayor Lindsay Brown advising his election as Mayor

Two letters 17 & 18 Dec from ESC acknowledging receipt of letters from THPA. No subject listed.

Letter 20 Dec 2012 from Janette McDonnell Engineering Administration Coordinator in response to THPA letter re Norfolk Pine in the Memorial Garden saying the matter is under investigation.

Letter 21 Dec 2012 from Janette McDonnell informing the THPA that the Council has waive the fees for the PA to use the Kyla Hall until 30 June 2016,

Letter 24 Dec 2012 from Janette McDonnell in response to our letter about future function in Kyla Hall. She advises that Mr Andrew Greenway the ESC’s Tourism & Economic Development Divisional Manager will contact us in the New Year. The Chairman said he had contacted Mr Greenway.

e-mail from Warren Sharpe summarising the meeting notes of January 9th in regards to the Nelson Parade final section of pathway

e-mail 10 Jan 2012,from Warren Sharpe indicating that the ESC will provide a POM template shortly

email from Lane Tucker Jan 11th defining Plans of management, asset management plans and that Council may well begin a Place Statement for Tuross in 2013/2014

email Jan 15th from Dept Sport and Rec regarding unsuccessful grant application for basketball court.

Letter 16 January 2013 from Warren Sharpe regarding the clean-up of the Nelson Parade Boardwalk work, which will be dealt with shortly.

e-mail 16 Jan 2013 from Paul Doorn advising that the THPA had been unsuccessful in their Grant Application to the Participation and Facility Program for funding of the half basketball court.


Out:
Dec 10th Letter to Clr Brice requesting she ask a question during discussion time at Council's Dec 11th meeting in regards to Tuross Head not receiving cycleway funding from the Southern Phone dividend –
Dec 12th Letter to Council requesting boardwalk design and finalisation of Nelson Parade cycleway furnishings on site meeting carried out Jan 9th, 2013 - Council to now prepare concept plans for public discussion.
Dec 12th Letter to Council offering support to the Plantation Point Memorial Committee for the removal of a Norfolk Pine. Letter received and awaiting Council contact and on-site meeting
Dec 13th - Proposed Functions at Kyla Hall phone call received requesting meeting Jan 17th
18 December - Submission to Council - Agenda Item 12/250 – Kyla Park Hall Fees and Charges
20 December - Letter to ESC thanking Kyla Hall fee removal
January 10th - Email to Council requesting a meeting and guidance regarding the formation of plans of management for Seats and Norfolk Pine trees
January 10th - Email to Council requesting information on design and location of basketball court and skate components
January 15th - letter to Council advising THPA will draft its own documents for seats and Norfolk pine management and request of a Place Statement document of another Eurobodalla village so that we can study it
January 16th - email to A Constance advising that THPA was unsuccessful in the Dept Sport and Rec Grants 2012/2013
19 January - Letter to ESC Councilors spelling out the issues that the THPA has with the Council that have not been responded too.
19 January – Letter to General Manager ESC summarizing the matters that the THPA consider to be outstanding with the ESC.
General Business:

Update of issues around Tuross Head:

1. Boat Ramp dredging – current status, waiting on ESC consultant’s report on the three options

2. Cycleway status – notes from the on-site meeting of January 9th with THPAQ and Council staff attending

- the final section of pathway provides a good opportunity to make the most of the viewing opportunity at this location. It is a special vista location and well used by locals and visitors alike

- no funding commitment currently exists from Council. This is one of the projects that was mentioned during the initial community feedback on use of proceeds of the old Tuross hall but the Sunset Committee is yet to undertake a comprehensive discussion with the community as to the use of any net funds from this source (other than that allocated to Kyla Hall already)

- the next step is to develop a concept design for the proposed connecting pathway/boardwalk, most likely using a mix of concrete and timber platform construction. Council will advise when this is likely to be able to be included in their design program

- discussed a preferred location for a viewing platform noting some minor pruning of vegetation to make this an exceptional vista point - this will be incorporated into the initial concept sketch

- Council will need to obtain some specialist advice on the Norfolk Pine trees and the solutions proposed

- once the initial concepts are agreed these can be developed further and costed prior to further discussion; after these preliminary discussions about concepts and initial estimates of cost then full public consultation would need to be undertaken by Council working with the THPA

- it is possible to involve volunteers in components of the construction with specialist support from Council staff. The extent of this involvement is best assessed once concepts are developed

- one existing Norfolk Pine that appears to be dying. Council agreed to get an arborist to look at the tree. Warren Sharpe advised the meeting that he had had an arborist examine the tree, who advised that the tree seems to be beyond saving.

- the timing of any construction work will depend on the likely cost and funding availability. The extent of volunteer involvement, any grant funding or funding from other sources may impact this timing

- Council needs to be conscious of not creating unrealistic expectations within the community given the likely significant cost, current lack of a funding allocation and work to be done before a solution can be developed.

- The meeting was a very useful first step in developing a solution for further discussion

3. Current status of further outstanding Tuross matters with ESC

- Basketball court design request - phone call to Leisa Brennan Tague requesting locality sketch and court design in readiness for an on-site
- meeting with Andrew Constance to review grant application - last requested Nov 13th. Warren Sharpe intimated that the site and design was not finalized. Mr. Parker to discuss the matter with Mr Sharpe at a later time.
- Memorial Gardens (McWilliam Park) Norfolk Island pine - now awaiting an invitation to an onsite meeting to be organised by Council

- Nelson Parade fencing requirements of - Council to define the project (approx 60m) and funds required - letter sent October 4th –awaiting advice of approved style to determine cost. Mr. Sharpe advised that an ESC engineer has been asked to review the adequacy of the pathway safety.

- Nelson Parade pine tree treatment – Council has arranged for an arborist to attend the tree to establish what is wrong with it.

- Norfolk Pine Plan of management template requested by email - no reply – request sent Nov 10th

- Tuross Public seating plan of Management template requested by email - no reply – request sent Nov 10th
- Rabbits in Tuross - letter sent 19th Nov - no reply
- Establishment of Kyla Hall Management committee – awaiting Council action

- Completion of the refurbishment of Kyla Hall

- Tuross Head “Place Statement”

Additional Agenda items:

• Clive Court cycleway link
Over the summer the car park at Clive Court becomes very crowded. Accordingly there is a need for a pathway in the area together with some signs for pedestrians to navigate their way. Unfortunately the local Traffic Committee have disagreed with this proposal. Resubmitted?


• Street map at shops
There appears to be a lack of maps of the Tuross Head township for non-residents to find their way around the town. The Evans Road toilet has one but it has errors. The THPA has a very good map that would be suitable for installation on appropriate sights. L. Parker to investigate for the Progress Association to request the ESC to approve a small number of installations.

• Sunset committee update
Maureen Baker reported on the latest Sunset Committee meeting held at at Council, Moruya, 30 January 2013: Draft document for the sale of the Tuross Head Progress Association Hall will be provided at the next meeting on 27th February. ESC is undertaking a new valuation of the site which will be available for the next Sunset Committee meeting. A community flyer is being developed to provide the community with an update on the sale of the Hall land and to carry out a survey on use of the net proceeds in excess of $200,000 allocated to Kyla Hall. Finally signage is to be developed which gives the history of the THPA Hall. Jeff de Jager reported on progress with list of items requiring attention at Kyla Hall which he had submitted to Council. The Community Services Director presented the three THPA representatives with a draft copy of the ESC’s s355 Management Committee Policy for review.


• Maureen Baker drew the meeting’s attention to the following:-
1. Clean Up Australia Day is Sunday 3 March Volunteer registration will be organised by Tuross Lakes Preservation Group at One Tree Point from 8.30 am.The meeting was advised that WH&S rules meant that volunteers could not work on the ride side road verges of Hector McWilliam Drive from the Caravan Park to Allenby Road.

• Petition by Better Planning Network re State Government proposed changes to the NSW Planning System development approval. Mrs Baker raised this issue for the members to be aware just what the State Government is up in respect to the reduction of community input to development approval.

Meeting closed at
9:37 pm

Next Meeting 7th March, 2013 at 7.30 pm, Kyla Hall

Tuross Head Progress Association Incorporated
Minutes of December 6th, 2012 Meeting
Held at Kyla Hall Committee room, Kyla Sports Precinct, Tuross Head

The meeting commenced at 7:07.....pm
22 signed the register and 1 apology was received.

Chaired by – Lei Parker
Secretary – Gary Cooper
Treasurer – Joan Buchan

Welcome
The Chairman welcomed everyone to the meeting and informed them that he was putting all meeting minutes and correspondence on the Tuross Head progress Assoc website.

CONFIRMATION OF MINUTES
The minutes of the previous meeting, dated 4th October 2012 were summarised – copies placed on Tuross Head Progress Association webpage.
Moved the Minutes be adopted: Keith Everitt
Seconded: Fay Beers
and accepted by the meeting.

BUSINESS ARISING FROM THE MINUTES: Issues arising to be covered in General Business

TREASURER’S REPORT
Joan Buchan presented the report for the period ending 6 December 2012. The report stated the following balances and was read in full and forms part of the minutes of the meeting:

THPA General Account Working Balance: $4,970.11
Cycleway working balance: $8,142.26
Cycleway Term Deposit: $20,000
Cycleway Total: $28,142.26

Total Funds: $33,112.37

The report was adopted on the Treasurer’s motion, seconded by: Lei Parker


Correspondence:
In:
Letter seeking payment of $35,000 being the remaining amount to be donated by THPA towards the Nelson Parade retaining wall

Confirmation of Austcover $20 million insurance cover

Invoice from ESC as deposit for the key to access Kyla Hall. Paid on receipt of key

Letter from the Mayor Lindsay Brown replying to our letter listing issues. He has commented on:
• Footpath Priorities;
• Public Seats;
• Boat ramp;
• Cycleway;
• Kyla Hall including approval for the chair swap.

Letter from Eurobodalla Access Radio Inc. with an invitation for proposing a suitable person to join their Board.

Letter from Peter Hendy, who is the Liberal Party candidate for Eden-Monaro at the next election, requesting an opportunity to attend a meeting of the THPA to discuss issues and how he could work with us.

Email from Paul Martin ESC regarding rabbit control in Tuross Head.

Letter confirming receipt of Kyla Hall Management Committee request indicating that Council are still seeking input from other users.

Letter from ESC thanking the THPA for the donation of $35,000

Letter from ESC replying to our enquiry about the sale of the Hood Street site occupied by the Marine Rescue. The Property Manager stated that the property was reclassified as operational in 2009. He also stated that the Council has no immediate plans to sell the land.

e-mail from Warren Sharpe congratulating the pathway volunteers on their work to date.

Out:
Letter to Andrew Constance MP seeking his support for the two grant applications lodged with the NSW State Government requesting funding for the Tuross Head basket ball facility

A letter to Council seeking a waiving of hall hire fees for the THPA at Kyla Hall

A letter to Council requesting their prompt action in establishing a Kyla Hall Management Committee

An email to Council seeking information of what treatment was given to a sickly Norfolk pine on Nelson Parade

An email to Council requesting a Plan of management template so that the THPA can begin to draft a POM for the Tuross Head Norfolk pines and a POM for the Tuross Head Recreational seating and BBQs

A letter to Councillors requesting their support in providing a temporary solution to the sanded up boatramp over the critical summer tourist period.

A letter to Council requesting their support in providing a temporary solution to the sanded up boatramp over the critical summer tourist period.

A letter to Council requesting confirmation of their intent to sell the VRA land on Hood Cres – the letter outlined the history of the land.

A letter to Council thanking them for their opening of the Kyla Hall function.

A letter to Council asking what actions they are proposing for rabbit control in Tuross. An e-mail was received from?? Informing us that an attempt had been made by Council to determine the size of the problem and found the number of rabbits in Tuross was much greater than they believed.

A letter to Council requesting design and location preferences for skating components in the village as determined under the Recreation Plan of Management

A letter to Council requesting design and location detail for the basketball half court at Kyla Oval

A letter to Council and Councillors requesting their prompt action in establishing a Kyla Hall Management Committee following receipt of a letter stating they were still making enquiries to other user groups

Submission to Council Nov 27th re Kyla Hall s355 committee formation

General Business:

Update of issues around Tuross Head:

1. Memorial Gardens request for support
Mr Jim Howden, a representative of the Tuross Head Memorial Gardens Committee, presented a request to the THPA for support in the removal of a Norfolk pine within the Memorial Garden area adjacent to the southern plaque walls. The tree roots are beginning to damage the walls and the cairn and the Memorial Gardens Committee are seeking to have the tree removed.

A copy of this presentation is on the second last page of the Minutes.

The THPA members thanked the Memorial Gardens representative for his presentation and moved the motion that:

Motion: The THPA write a letter to Council stating that following a presentation from the TH Memorial Garden Management Committee the THPA, as part of a process of community consultation, supports the Memorial Garden Committee request for the removal of the specified Norfolk pine tree and for the ESC to now organise an on site meeting inviting the public to attend and determine if it s accepted by the wider community to have the tree removed.

Moved: Don Burns; Seconded: Bruce Ware. Carried

2. Boat Ramp dredging and a future Boat Ramp:
The ESC approved $10,000 for maintenance of the current Tuross boat ramp to be undertaken before Christmas. This work is to allow the boat ramp to be functional over the summer.

The ESC has appointed a consultant to identify and design a new boat ramp for Tuross. He recently presented his three possible sites to the community. These were:
i) Updating the current Lavender Bay site at a cost of $1.2 million;
ii) Creation of a new boat ramp at Sandy Point together with road access and car park at a cost of $2.0 million; and
iii) Creation (or activating) a boat ramp at the end of Lake Street i.e. at the caravan park end of Kyla 4. Together with new access road and car park at a cost of $1.7 million.

Community interest was high and the consultant received a significant amount of comment on the options. The THPA did not make a submission as they wish to wait for all the submissions made to be processed into a final report to be presented to the community for comment . The THPA will then make it’s comment to that report..

3. Basket Ball Court update

Two grant applications have been lodged with the NSW State Government. Council has been requested to provide a site plan and court design plan in readiness for an on-site inspection by Andrew Constance in the near future.

4. Cycleway news

The THPA has paid the remaining $35,000 for the Nelson Parade Retaining wall project. Volunteers have completed the second last concrete section with the last section to be completed by 10 December. Congratulations to all involved - thank you.

Discussion revealed that recently the Council allocated the Southern Phone Company dividend across the Shire but Tuross missed out. The THPA would like to know why and will have Councilor Brice ask why on their behalf.

Motion: To request Council now formally investigates the design of the last remaining section of pathway on Nelson Parade with costings so that the community might seek State or Federal grants should they be available. Moved: Lei Parker; Seconded : Stafford Dixon. Carried

5. Public Seats in Tuross
An audit is to be undertaken jointly with ESC Parks Coordinator Wayne Hutton and one or two representatives of the THPA to determine a suggested seat location list for consideration of the Tuross community.

A Plan of Management template has been requested from Council so that this document can be formally written, presented and adopted in a style agreeable to Council


6. Norfolk Pine Plan of Management

An audit is to be undertaken jointly with ESC Parks Coordinator Wayne Hutton and one or two representatives of the THPA to determine a suggested Plan of Management of the Tuross Head Norfolk Pines.

A Plan of Management template has been requested from Council so that this document can be formally written, presented and adopted in a style agreeable to Council


7. The Kyla Hall
The ESC is still considering the formation of the management of the Kyla Hall. The latest is that they will reach a decision in the New Year!

Irrespective of the form of the Kyla Hall management committee, nominations are now called for two THPA representatives to this committee.More details will be given at the next THPA meeting.

The Sunset Committee has been re-activated and will meet at 09:00 Wednesday 11 December 2012.

Stafford Dixon raised the issue that there were two areas of the external walls of the hall where there were openings to the area under the building. These would allow rodents etc. access as well as vegetation to be blown in. He showed photos where white ant or dry rot timber remants from the previous infestation was left remaining in one area. Jeff de Jagger also raised a number of issues regarding the refurbishment that need to be placed before the Council, which he intends to do at the next Sunset Committee meeting.


8. THPA Meeting Schedule
It is proposed that the amount of business that the THPA is now involved is such that members should be kept informed more regularly than once every two months. Accordingly it is suggested that the THPA increase the meeting schedule from bimonthly to monthly.

Motion:
It was proposed that the Tuross Head Progress Association meet 11 times each year starting from February 2013

Moved: Dennis Pilkington Seconded: Stafford Dixon
Carried

Meeting closed at
9:00. pm

Next Meeting 7th February, 2013 at 7.30 pm, Kyla Hall


The submission of Mr J Howden of the Memorial Gardens Committee.

Removal of Norfolk Pine Tree - Tuross Head Memorial Gardens

We are seeking your support for our application to the Eurobodalla Shire Council to remove I problem Norfolk Pine tree from our Memorial Gardens.

We endeavour to continue improving the Memorial Garden area for Tuross residents and visitors and to ensure that no damage is allowed to be done to this much loved area.

The Norfolk Pine that is causing problems is the one to the right of tile Memorial Wall and seats. We have already repaired an area damaged by the tree roots however more cracks have appeared in the same section. This tree is sending out roots that are cracking the decorative Walls and putting at risk the 348 plaques placed there by Tuross Head

In addition to the damage to the Commemorative Wall, the roots of the tree are causing significant damage to the Cairn erected by RSL members 28 years ago. This Cairn was erected to commemorate Anzac Day.

Today, our Anzac Day Dawn Service brings approximately 2,000 visitors into Tuross and this Cairn is the centrepiece of this Service

We believe that if the Tuross Community Were advised of the situation, there would be overwhelming support to rectify the problem before further, irreparable damage, is done.

Accordingly, as President of the Memorial Gardens Committee, I am seeking the support of the Progress Association in presenting an application to the Eurobodalla Shire Council to remove the NoIfolk Pine tree in question

Regards
Jim Howden President
Memorial Gardens Committee
4 December 2012


Tuross Head Progress Association Incorporated
Minutes of October 4th, 2012 Meeting

Held at Tuross Head Progress Hall – Jutland Ave Tuross Head
The meeting commenced at 7:20 pm
22 signed the register and 2 apologies were received.

Chaired by – Lei Parker
Secretary – Gary Cooper
Treasurer – Joan Buchan

CONFIRMATION OF MINUTES
The minutes of the previous meeting, dated 2nd August 2012 were summarised as they were only recently placed on the Internet.
Moved the Minutes be adopted: Leonie Beers Seconded: Faye Beers

BUSINESS ARISING FROM THE MINUTES: Issues covered in General Business

TREASURER’S REPORT
Joan Buchan presented the report for the period ending 30 September, 2012 The report stated the following balances and was read in full and is attached and forms part of the minutes of the meeting:

THPA General Account Working Balance: $5218.26
Cycleway working balance: $42,856.78
Cycleway Term Deposit: $20,000
Cycleway Total: $62,856.78

General Account: $5,218.26

The report was adopted on the Treasurer’s motion, seconded by L Parker.

Correspondence:
In:
Note of appreciation from Warren Sharpe in response to the THPA letter of thanks for the upgrade of the playground on Evans Road

e-mail from Warren Sharpe updating the THPA on various issues around the village. This email provides the status update of issues to this THPA meeting

Out:
e-mail to Warren Sharpe outlining the discussion points for the October 4th Public Seat discussion held between THPA and Council

A sympathy card to Faye Oakley on the demise of husband.

General Business:

Update of issues around Tuross head:

1. The handrail work out on One Tree Point
The meeting was informed that new handrails had been placed at One Tree and that the THPA had passed on its appreciation for the quality of work to the Council Crew. It is hoped that the remaining Koppers log handrails will be replaced as soon as Council staff can revisit the site.

2. New Beach signs installed
The Meeting was advised of the new Beach signs installed throughout the Shire and that Council had been contacted by THPA to thank them for the signs that replaced older worn ones that were becoming illegible.

3. Monash Avenue kerb and path – Bridge Avenue extension
Council took the opportunity to undertake the pathway works whilst doing the kerb and gutter job noting the future need for a pathway in this area. This recognizes the importance the local club plays in the Tuross community.

There is currently no funding allocated to link the Tuross Boulevard pathway back up the hill and further along Allenby Road. This was discussed with the volunteers some years back. At that time the priority selected was the work now underway along Nelson Parade.

Council has a footpath priority plan and the meeting requested that the THPA write to Council and obtain a copy of the priority footpath planning for wider distribution.

4. Public Seats in Tuross
An audit is to be undertaken jointly with ESC Parks Coordinator Wayne Hutton and one or two representatives of the THPA to determine a suggested seat location list for consideration of the THPA. A meeting is to be held with both THPA representatives and ESC staff at One Tree car park tomorrow to discuss the issue of public Seating in Tuross Head.

5. The Tuross Boatramp
The Meeting was advised of that Council currently have not allocated funding for dredging of the ramp.

Rob Burke is overseeing the study into Tuross ramp options. The program includes opportunity for community input into the process. Rob will be in touch as to the timing. Council be requested for Rob Burke to attend a public consultation meeting in Tuross Head chaired by the THPA.

6. The Tuross cycleway
Remaining $35000 to Council
THPA has been advised that this information will be provided shortly. The costs to be attributed to the THPA was for materials alone.

Last remaining section of hand rail on Nelson Parade Federal funded section still required

The meeting was informed that the Federal funding has been fully expended.
The meeting was informed that the funding available from Council has been directed to assisting with the completion of the retaining wall to assist the THPA completing the pathway (as the priority over completing the fencing). The completion of the fencing will need to be considered in future Council budgets.

The meeting moved that a letter be written to Council requesting that an estimate be determined of the cost of finishing this section with an appropriate railing

7. The Kyla Hall
The meeting moved that a letter be written to Council requesting information on the formation of a s355 Management Committee and that information also be provided on the required Insurances. Gary Cooper read a prepared letter and sought a motion from the floor to send the letter, as read, to Council

The meeting was advised that a grand opening of the Kyla Hall was planned and it moved that Joan Buchan, life member of THPA be invited to open the new hall at a ribbon cutting ceremony with Mayor Lindsay Brown holding one end of the ribbon and Councillor Danielle Brice holding the other.

The Tuross Men’s Shed

John Lannstrom, President of the Tuross Men’s Shed Project addressed the Progress Association members and advised them that the Men’s Shed group was now incorporated and that they would be pursuing Council support in the formation of The Shed in Tuross Head. The THPA offered its support to the initiative and eagerly await news of location, indicating whole hearted agreement that the Shed should be located in the area of Kyla so as to be part of the community precinct that was developing there with sporting, gardening and recreation.

Meeting closed at
8:25 pm

Next Meeting 6 December at Kyla Hall
7pm followed by Christmas drinks