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Minutes and notes of THPA monthly meetings
and Special meetings conducted in the
THPA Committee Year of October 2014 to September 2015

THPA Officers for these minutes:

President : Gary Cooper

Junior Vice president : Maureen Baker

Senior Vice president : Jeff de Jager

Treasurer ; Joan Buchan

Secretary : vacant

Public Officer : Lei Parker

TUROSS HEAD PROGRESS ASSOCIATION INC

Minutes of Meeting held 3rd September, 2015
at Kyla Hall, Kyla Sports Precinct, Tuross Head

1. The Meeting commenced at 2.05 pm with Gary Cooper in the Chair.
21 members signed the Attendance Register and there were 10 apologies. I

Minutes of the Previous Meeting, 6th August, 2015.
It was moved by Stafford Dixon and seconded by Gywnn Singleton that the Minutes be accepted. CARRIED

2. Business Arising: Dealt with under separate reports later in the meeting.

3. Treasurer’s Report: Treasurer, Joan Buchan, read out the following financial statement which forms part of the minutes:-

THPA General Account - Balance, 6-8-15 $5159.21
Plus Receipts: THPA Subs 85.00
THPA General Account as at 3-9-15 $5244.21
=======
THPA Cycle/Walk Working Account 3-9-15 $6088.10
THPA Fixed Term Deposit 3-9-15 20000.00
Total Cycle/Walk Funds as at 3-9-15 $26088.10
======= It was moved by Joan Buchan and seconded by Pam Pink that the
Treasurer’s Report be accepted. CARRIED

4. Correspondence Outwards:
- Letter to Eurobodalla Shire Council with the text/photos of 7 heritage signs compiled by Lei Parker, proposing that signs be erected at various locations around Tuross Head.
- No response to our letter requesting a map of Tuross to be put in the bus shelter at the shops.

5. Correspondence Inwards: Lei Parker reported that the response from Eurobodalla Shire Council in regard to above proposed signs had been sent to him instead of THPA and it rejected the proposal. Gary reported that he has since had a meeting with Steve Halicki, Council Heritage officer, and his new manager, Jeff Morgan. Apparently Council have rejected the proposed signs in their present form and need to consult with both the Moruya & District Historical Society and the Heritage consultant, Pip Giovanelli, regarding revision of the text and checking for historical accuracy.

Gary had also contacted local historian, Helen Townend, and Magella Blinksell who is scripting the Progress Hall documentary. Helen had declined to be involved but recommended Wendy Simes, who was President of the Moruya & District Historical Society at that time. He arranged for both Magella and Wendy to receive a copy of Lei’s proposal, especially the text of the 7 signs. He then met with them and after much discussion it was agreed that the original concept could be retained whilst revising the text so that only 5 signs would be required.

Steve Halicki also arranged for Gary to meet with him and Pip Giovanelli last Friday. By the end of the meeting they were agreeable with the above approach and said they were looking forward to receiving a set of drafts. The five signs will cover the following topics:

• Tuross Head Progress (This is about the development of Tuross since 1900’s);
• Hawdon;
• Mylott;
• McWilliam: and
• Maritime History of Tuross Head

The proposed project to have a bust of Hector McWilliam on display somewhere in Tuross has not been forgotten and will be looked at again next year.

6. Proposal for a Community Bank: Mylene Boulting and Rob Richard, Manager of a local Bendigo Bank made a presentation to the meeting supporting the establishment of a community bank, such as the Bendigo Bank, in Moruya. They consider that this is necessary due to the closure of the St. George Bank branch in Moruya.

Bendigo Bank offer a 5 x 3 year franchise. There are already 300 franchises operating in Australia which provide 80% profit back to the community. $1million worth of shares is required in Opening Funds which are called for from the community in the form of pledges and then a full prospectus is prepared so that the share value can be called up. It takes about 18 months before the branch can be formed.

We will be given an update on this matter after Mylene & Rob have carried out presentations throughout the district and gauged community support.

7. Annual General Meeting: Gary announced that our AGM will be held at 2 pm on Thursday, 1st October, 2015 before our usual monthly meeting. Office bearers required for 2015/16 are President, 2 Vice-Presidents, Secretary, Treasurer & Public Officer. Members were reminded that renewal of membership is due and should be paid before voting at the AGM.

8. Donation of two paintings of early Tuross: The Kupa family whose forebears once lived in Tuross in Coral Crescent have donated two paintings to the Progress Association. With the approval of the Kyla Hall Management Committee the paintings have now been hung in the Meeting Room. Gary will send a letter of thanks to Myles and Ann Kupa.

9. Proposed Works Programme: No further information has been received about these projects at this date:
- Nelson Pde Boardwalk/Viewing Platform
- One Tree Point Viewing Platform
- One Tree Point Picnic Shelter

all to be funded by sale of Progress Hall land

- Main Beach access ramp upgraded - funded under Special Rate
Variation process
- Kyla Hall direction sign has been approved but will take 6 or 7 weeks before being installed.

It was moved by Maureen Baker and seconded by Stafford Dixon that THPA should write to Council requesting written consent to display to the public (via THPA notice board, etc.) an accounting of the price paid for the 2 lots of the Progress Hall land, Council’s expenses, and final amount available of which $200,000 has been directed to offset part of the cost of upgrading the Kyla Hall, with the remainder towards the cost of the above first three items and the Bridges Ave. cycle/walk. CARRIED

10. Tuross Estuary Channel Maintenance: Work proposed near the Lavender Pt. boat ramp will commence on 7th September.

11. Membership Report: The flyers delivered to residents appears to have attracted more interest in our activities but to continue to maintain our association a willingness to nominate for office bearer positions is required.

12. General Business:
a) Beattie Crescent Kerb & Guttering /Stormwater Drainage:
This area is extremely steep and residents have asked for a meeting on-site with Council to discuss exactly what works are being proposed.
b) Kyla Hall decking extension:
Jeff de Jager reported that SRV funding of $50,000 is available for this extension and other repairs.
c) Cutting back/removal of vegetation along Tuross Blvde foreshore which is protruding onto the cycle/walk: Maureen Baker reported that Council had informed her of their intention. She referred them to the area just north of the sewage pumping station opposite the shops where littoral rainforest occurs along the stormwater drainage line. It includes a Rusty Fig which requires periodical pruning rather than removal because it is classified as part of an EEC (endangered ecological community).
d) Disabled access to pavement in front of Evans Rd. shops:
Stafford Dixon pointed out that anyone disabled who needs to use a wheelchair or motorised scooter to access the shops finds it extremely difficult as there is only one lay-back section opposite the Tuross surgery and at the other end near the liquor store. However the latter is a dangerous area as it is on the corner of the road leading to the other shopping centre.
THPA will need to write a follow-up letter to the agents handling the Evans Rd. shops.
e) Continuation of cycle/walk along Nelson Pde from the turn-off to the boat ramp along to the toilet block above the boatsheds: Lei Parker suggested that THPA should consider using the remaining cycle/walk funds in conjunction with Council to continue the cyclewalk on Nelson Pde. Families are concerned about having to divert from Nelson Pde down to the road bordering Lavender Bay. Children on tricycles or cyclists find it difficult to negotiate the steep inclines from the boat ramp area or from the Sandy Pt. end near the boatshed car park.

THPA needs to consider asking Council for an on-site meeting in this regard or at least warning signs being erected at both ends above the steep inclines.

The meeting closed at 3.30pm. The next meeting will be on 1st October, 2015

TUROSS HEAD PROGRESS ASSOCIATION INC.
Minutes of the meeting to be held on Thursday, 2nd July 2015 at
Kyla Hall Committee Room, Kyla Sports Precinct, Tuross Head

1. The Meeting commenced at 2:02 pm with Mr Gary Cooper in the Chair.

14 signed the Register and there were 6 apologies.

2. MINUTES OF PREVIOUS MEETING, 4th June, 2015
Acceptance proposed by Leonie Beers and seconded by Faye Beers CARRIED

3. BUSINESS ARISING: To be dealt with under separate reports later in the meeting.

4. TREASURER’s REPORT: Treasurer, Joan Buchan, read out the following financial statement which forms part of the minutes. In summary, as follows:

THPA General Account Balance 2-7-2015 $5,044.21
Receipts
Payments:
Working Balance $5,044.21

THPA Cycle/walk Accounts:
Cycleway Working A/c balance $5917.12
Term Deposit $20,000.00
Interest $76.72
Cycle/walk Accounts Total: $25,993.84

Total Funds as at 7-5-2015 $31,038.05

Acceptance of the report was proposed by Joan Buchan and seconded by Steve Ryder CARRIED

5. CORRESPONDENCE INWARDS:
E-mail from Warren Sharpe re Dredging of Launch Ramp
Letter advising of installation of new Storm Water line south side of Grenville Ave, starting early August
6. CORRESPONDENCE OUT
Email to Carrington’s re: repair of town centre as follow up of May letter.
Couple of e-mails to Mayor re GST meeting.

7. VACANCY FOR THE ASSOCIATION’S SECRETARY
There is still a need for a new THPA Secretary so if anyone knows of possible contenders please let us know.

With the Financial Year coming to an end it is time to consider the membership of the Associations Executive. If you are interested please let one of the current Executive know.

8. SUNSET COMMITTEE REPORT: Discussions on the payment of GST are still progressing. Next meeting is 23 July, which lists the end of this Committee on its Agenda. However, our representatives will insist on its continuation until all projects financed by the Progress Hall sales are completed.

9. Drawings for One Tree Pt viewing Area.
The work on these plans was scheduled to commence when the Council authorised the work plan for this current year.. This was scheduled for the last Council meeting of 2014/15 but I have not heard anything yet. Will ask for an update at the meeting with the GM on 15/07/2015.


10. PROPOSED WORK PROGRAMME
Boardwalk Completion, due early in 2015/16 Financial Year; materials have been purchased to satisfy Grant conditions.
Will ask for updates on :
• One Tree Point Viewing Platform;
• One Tree Point Picnic Ground Upgrade; and
• Renovation of the ramp access to main beach
At the meeting with the GM on 15/07/2015, the suggestion coming from a meeting of Lei & Gary re a footpath along Nelson Parade above Lavender Bay will be raised.

Pathway from Boulevard to Chauvel Cres. Since the work on the storm water drain for Evans road began, soil has been deposited on this pathway. Now the pathway has a significant amount of concrete in its make up so it is proceeding well.

11. Channel Maintenance
We need to keep a watch on water depths which are currently satisfactory for boat launching and retrieval.

12. MEMBERSHIP REPORT
The letter drop material has been printed. Kath Smith,Pam and Denis Pilkington and Chris Jones have volunteered to deliver the letters; (Edith has also offered to assist) – Jeff & Gary to coordinate. Greg at the Newsagency has agreed for a collection box to be situated in his shop. Copy of leaflet to be sent to Lei for inclusion in the Giant.

Maureen has e-mailed reminders to members regarding the forthcoming meeting

13. GENERAL BUSINES
• Maps at Shops:
President was to contact Lei Parker with regard to the provision of a map of Tuross to be sited in the Bus Shelter. Not managed so far but was discussed and agreed that the THPA would pay. Letter to be sent to Warren Sharpe re: permission to place such maps both inside and outside the bus shelter. Warren Newton was mentioned as the professional sign maker.

• History/Heritage Signs:
Lei has a benefactor who is willing to pay for signs acknowledging historical features including the old Post Office, Eva Mylott’s memorial plaque, Hector McWilliam’s trees at the Memorial Gardens and John Hawdon’s pioneering (opposite big sign near highway). Pre-DA meeting to be requested.

• Street Names:
John Byrne explained his project with the Historical Society of tracing the source of street names in Tuross Head. While most have been explained, a small number still require detailing: some were explained at the meeting. John to send a list of those outstanding names, for help from members of the Progress Association.


Meeting closed at 2.55pm
Next Meeting - at Kyla Hall 2:00pm Thursday 6th August 2015

TUROSS HEAD PROGRESS ASSOCIATION INC.
Meeting held on Thursday, 4th June 2015 at
Kyla Hall Committee Room, Kyla Sports Precinct, Tuross Head

1. The Meeting commenced at 2.05 pm with Mr Gary Cooper in the Chair.

13 signed the Register and there were 7 apologies.

2. MINUTES OF PREVIOUS MEETING, 7th May, 2015
Acceptance proposed by Leonie Beers & seconded by Faye Beers CARRIED

3. BUSINESS ARISING: To be dealt with under separate reports later in the meeting.

4. TREASURER’s REPORT: Treasurer, Joan Buchan, read out the following financial statement which forms part of the minutes. There have been no transactions during the month and the balances remain the same as listed at last month’s meeting, as follows:
THPA General Account Working Balance 4-6-2015 $5,044.21
========
THPA Cycle/walk Accounts:
Cycleway Working A/c balance $5,917.12
Term Deposit $20,000.00
Cycle/walk Accounts Total 4-6-2015 $25,917.12
=========
Total Funds as at 4-6-2015 $30,961.33

Acceptance of report was proposed by Joan Buchan & seconded by Leonie Beers CARRIED

5. CORRESPONDENCE INWARDS:
Stafford Dixon, who had represented THPA at the NSW Annual Coastal Conference in the past, has received notice of this year’s event, to be held at Forster, 10th to 13th November, 2015 and submission of abstracts for those wishing to make a presentation.

6. CORRESPONDENCE OUT: Gary Cooper has emailed Warren Sharpe asking if there is a time limit of use of one-off grant of $20,000 to Council for channel maintenance to improve access to Tuross estuary from the boat ramp. No reply to date.

7. NOTICE of VACANCIES on THPA EXECUTIVE: As mentioned before the Secretary’s position remains vacant and Maureen Baker has given forward notice that after many years as a vice-president she will not be standing again at the AGM. Gary requested that all members give thought to how they might help overcome this situation.

8. ANZAC DAY CEREMONY: Maureen Baker reported that she had contacted Keith & June Everett to thank Keith for representing THPA at the ceremony and June for enhancing the wreath.

9. SUNSET COMMITTEE REPORT: A letter to Council regarding the matter of GST on the sale of the Progress Hall land has been prepared. Jeff de Jager has contacted the Mayor to arrange a meeting when our letter will be presented.and the matter discussed with our Executive.

10. COASTAL ZONE MANAGEMENT PLAN: Maureen reported that the Coastal & Environmental Management Advisory Committee has met to discuss this Plan which is being prepared by Council’s consultants. There have been 5 public meetings throughout the shire, including one at Tuross, to explain the process, how the consultants are looking at likely coastal hazards and how the coastal zone should be managed. The draft plan should be out early in the New Year so that part-time residents staying in the shire over the holiday period will have the opportunity to study it and if necessary make enquiries with Council.

11. BATEMANS BAY COMMUNITY MEETING held on 9 May which had been called to discuss boundary changes and amalgamations of councils, ended up voicing many areas of dissatisfaction with Council administration: Gary Cooper attended the meeting and reported on some of the comments at the meeting.

12. COUNCIL’s PROPOSED WORK PROGRAMME in TUROSS:
Boardwalk Completion: The RMS grant of $115,000 towards the boardwalk section along Nelson Pde, opposite the end of Jutland Ave. is very welcome as this will allow net proceeds from the sale of the Hall land to go further with other projects, such as:
One Tree Point Viewing Platform: Gary has been told that Council will not have drawings available for viewing by the public until the 2015-16 financial year.
One Tree Point Picnic Ground Upgrade: Ditto re drawings
Pathway from Boulevard to Chauvel Cres: Earth excavated from Evans Rd,. where a new drainage line is being installed, has been laid along the route of the path to raise it to the required level in readiness for when the path can be laid.

Upgrade of Main Beach Access (northern end from One Tree Pt. car park):
This work will be funded via the Special Rate Variation.

Tuross Estuary Channel Maintenance: No dredging has been required this year (also refer Item 6 above).


13. MEMBERSHIP REPORT:
Maureen e-mailed reminders to members regarding this meeting and included latest version of wording of proposed letter drop to Tuross residents.

Jeff de Jager also presented a further version and comments came forth from various members about the suitability or otherwise of wording and the use of white or colour paper. Denis Pilkington had also received a quote for the work from a Batemans Bay printer. A lively discussion ensued and the final letter drop will be organised within a few weeks.

14. GENERAL BUSINESS:
Enid Fuller queried the use of the particular type of un-flued gas heaters in the Kyla Hall. This type are not permitted in schools. Gary said that at the Hall Management Committee meeting some time ago the matter had been raised but Council staff maintained that this type of heater was permitted in halls. He will raise the matter again at the next meeting.

John & Sue Phyland, who live in Beach St. near the corner with Tuross Boulevard where a reserve (Community classified land) is situated, asked if anyone was aware of which section of the reserve had been reclassified as Operational Land and sold. Concern had been raised that a house built on the corner would obscure views to the north for motorists entering the Boulevard from Beach St. The Executive will try to find out what is being done.

Meeting closed 3:15pm

The next meeting will be held on 2nd July, 2015.

TUROSS HEAD PROGRESS ASSOCIATION INC.
Minutes of meeting held Thursday, 7th May 2015
Kyla Hall Committee Room, Kyla Sports Precinct, Tuross Head

1. The Meeting commenced at 2 pm with Gary Cooper (President) in the Chair.

10 signed the Register and there were 9 apologies.

2. MINUTES OF PREVIOUS MEETING, 2nd April, 2015
Acceptance proposed by Leonie Beers and seconded by Faye Beers CARRIED

3. BUSINESS ARISING: To be dealt with under separate reports later in the meeting.

4. TREASURER’s REPORT: Treasurer, Joan Buchan, read out the following financial statement which forms part of the minutes, as follows:

THPA General Account Balance 2-4-15 $5,184.21
Receipts: Hire of crockery 25.00
$5,209.21
Payments: Aust. Post – PO Box No. $115.00
Anzac Day donation of
Book to Moruya High School $50.00 $165.00
General Account Working Balance 7-5-15 $5,044.21
=======
THPA Cycle/walk Accounts:
Cycle/walk Working A/c balance $6,174.11
Receipts: Interest received Jan/Feb/Mar $143.01
$6,317.12
Payments: Aust Cover Insurance $400.00
Cycle/walk Working A/c Balance 7-5-15 $5,917.12
Term Deposit $20,000.00
Cycle/walk Accounts Total as at 7-5-15 $25,917.12
========
Total Funds as at 7-5-2015 $30,961.33

Acceptance of the report was proposed by Enid Fuller and seconded by Kathy Smith CARRIED

5. CORRESPONDENCE INWARDS:
- Thank you letter from Mayor in response to our best wishes regarding his recent illness
- Advice from ATO that GST to be paid on sale of Progress Hall land


6. CORRESPONDENCE OUT:
- Letter to ATO regarding GST on sale of Prog. Hall land subdivided into 2 residential blocks.
- Letter to the agents for the Evans Rd. Tuross shopping centre re maintenance of the area.
.
7. VACANCY FOR THE ASSOCIATION’S SECRETARY
As we are still without a Secretary the President asked the members to let him know if there is anyone willing to take on the position.

8. ANZAC DAY ceremony: June Everett had enhanced our perpetual wreath with additional floral arrangement and Keith Everett represented THPA at 11 am service to lay the wreath. In lieu of the cost of a wreath a cheque for $50 has been sent to Moruya High School for the purchase of a book for their library. Action: Maureen Baker (Vice-President) to pass on our thanks to the Everetts.

9. SUNSET COMMITTEE REPORT: Council now states that the sale price of the Prog. Hall land ($664,000) included GST of $60364. The ATO response to our letter confirms that Council needs to pass on the GST. The reserve price was originally $640,000 based on a written valuation which did not include GST. In late 2014 we were told that a current verbal valuation was $610,000 which replaced the original reserve. Irrespective, this means that the sales price before GST ($603,636) did not meet the revised Reserve Price!

Action: On that basis it was agreed that a formal THPA letter should be sent to Council expressing our concern that:

- the matter of GST had never been mentioned before when rough figures of items to be deducted from the sale of the land were discussed at meetings

- obviously if we had known GST would be charged we would have requested that it be taken into account within the reserve price, i.e. $640,000 + 10% or $610,000 + 10%

- the land has been sold below the later reserve price of $610,000 ($603,636) although Council had resolved at its meeting of 26th March, 2013 that “The General Manager be given delegated authority to negotiate and sell the two lots for amounts not less than market value determined by a registered valuer and in accord with the reserve price agreed by the Sunset Committee”.

- as net proceeds available for Tuross projects will be affected Council should consider not applying ALL the GST to be paid against the net proceeds, i.e. withdraw only $54,000 from the Hall land account (leaving $610,000 from which Council costs would be deducted )

Proposed by Stafford Dixon and seconded by Lei Parker CARRIED

10. QUARTERLY MEETING WITH COUNCIL GENERAL MANAGER & STAFF:
Minutes of the meeting of 19th March, 2015 are now on line.


11. PROPOSED WORKS PROGRAMME:
a) Nelson Pde Boardwalk: Estimated cost of $215,000. Community consultation on drawings has already taken place. Warren Sharpe has advised that the RMS has approved a grant of approx. $115,000 which must be used by 30-6-15. Hence Council is now purchasing all the hardware for the project. Remainder of cost will be funded from Hall Land proceeds.

b) One Tree Pt. viewing area & Picnic shelter, etc. at One Tree Pt. reserve upgrades: Estimated cost of $85,000 & $30,000 will also be funded from Hall land proceeds.

c) Upgrade of northern access to Main Beach from One Tree Pt carpark: May be dependent on the State government’s approval of Council’s proposed Special Rate Variation.

Action: It was moved by Lei Parker and seconded by Kathy Smith that THPA request Council to provide community consultation on drawings for projects listed under b) & c) above.

d) Shared pathway (northern end of Tuross Blvde to Chauvel Cres.):
e) Estimated cost of $45,000 to be funded from Hall land proceeds
f) Bust of Hector McWilliam: Costs involved may mean that this project will be deferred.
g) Channel maintenance of the Tuross estuary: Annual budget of $15,000 not used 2013-2014. No decision has been made about how a one-off grant of $20,000 could be used to improve the situation.
Action: It was moved by Kathy Smith and seconded by Enid Fuller that THPA ask Council if there is a time limit on the use of this grant. CARRIED

12.REVISED PLAN FOR MEMORIAL GARDENS AREA (within McWilliam Park Community Land): Council is apparently reviewing management & further development of this area. Members referred to work required eastward of the memorial walls. However, any such plan will need to be regarded as part of a review of the McWilliam Park plan when these concerns can be put forward during community consultation.

13.MEMBERSHIP REPORT: Maureen Baker reported that she had again emailed members to remind them about today’s meeting.

Letter Drop project to encourage larger membership: Initial draft of wording
for the letter drop was discussed. Action: Aim to complete final draft during the
next month with 2 copies to be printed on each coloured A4 sheet for delivery
around Tuross.

14.KYLA HALL MANAGEMENT COMMITTEE REPORT:
At the last meeting of the KHMC it was reported that there has been sufficient income to carry out the majority of the required maintenance other than replacement of damaged ceiling tiles being deferred until scaffolding is required for other work. However, it has been determined that the Hall floor needs sanding and polishing which will be discussed at the next meeting of the Committee. Lei Parker commented that Council has not arranged a hyperlink so that Kyla Hall can be promoted on Council’s website. Gary said he doubted that Council would use a hyperlink but will raise the matter at the next KHMC meeting.

15.GENERAL BUSINESS:
• Possibility of THPA’s affiliation with other Tuross Head Groups eg THBOA, TH Community Gardens etc.: As we are having difficulty in maintaining our own organisation (Lack of new Executive members, insufficient membership to meet insurance costs, etc.) it was decided to leave this matter for another year.

• Street Map at shops including somewhere to display Council Boardwalk Plans: Action: Gary will consult with Lei and contact Council about providing a map of Tuross for the bus shelter at the Evans Rd. shopping centre.

• Future cycle/walk and pathway routes: Stafford Dixon pointed out that although Council had prepared a Cycle/walk & pathway plan for the shire some years ago which included certain routes within Tuross, priorities may have changed and we need to think about asking Council to arrange community consultation in this regard.

.
Next Meeting will be on 4th June 2015
Meeting closed at 3.35 pm, followed by afternoon tea

 

 

TUROSS HEAD PROGRESS ASSOCIATION INC.
Meeting held on Thursday, 2nd April 2015 at
Kyla Hall Committee Room, Kyla Sports Precinct, Tuross Head
1. The Meeting commenced at 2 pm with Gary Cooper in the Chair.

14 signed the Attendance Register and there were 5 apologies.

2. MINUTES OF PREVIOUS MEETING, 5th March, 2015 were tabled. Acceptance proposed by Leonie Beers and seconded by Enid Fuller CARRIED

3. BUSINESS ARISING: To be dealt with under separate reports later in the meeting.

4. TREASURER’s REPORT: Treasurer, Joan Buchan, read out the following financial statement which forms part of the minutes, as follows::

THPA General Account Balance as at 2-4-15 $5,184.21
=======
THPA Cycle/walk Accounts as at 2-4-15:
Working A/c balance $6,174.11
Term Deposit $20,000.00
Cycle/walk Accounts Total: $26, 174.11
========
Total Funds as at 2-4-2015 $31, 358.32

Acceptance of the report was proposed by Joan Buchan and seconded by
Steve Ryder . CARRIED

The Treasurer reported that the Post Office Box annual fee was due for renewal. Discussion ensued about the cost and the need for same. It was considered appropriate to continue with a Post Office Box and the following motion was proposed by Enid Fuller and seconded by Jeff de Jager::
a)As there was no delivery possible to Kyla Hall where THPA meetings take place the Postmaster be approached about a reduced fee
b)If this could not be arranged the normal fee would need to be paid. . CARRIED

5. CORRESPONDENCE INWARDS: None
6. CORRESPONDENCE OUT:
Gary sent a Get Well card to Mayor Lindsay Brown – no response to date
.
7. VACANCY FOR THE ASSOCIATION’S SECRETARY - It was pointed out to the meeting that there is still a need for a new THPA Secretary and members were asked to consider taking on the role or let the Executive know if they know of a possible contender.

8. ANZAC DAY ceremony: Maureen Baker offered to telephone Keith Everett to enquire if he is still able to continue in his role of representing THPA at the 11 am ceremony organised by THCC near Allenby Rd and lay our perpetual wreath which June Everett usually enhances with fresh flowers.

In lieu of expenditure on a wreath our usual custom will be maintained, i.e. continue to forward a cheque for $50 to one of the local schools for their library (on rotational basis each year).

9. SUNSET COMMITTEE REPORT: The meeting was held 26 March where we discussed the financial details of the sale of the old Progress Hall land. A list of deductions from the sale proceeds was presented to the meeting and Jeff de Jager provided copies to the meeting.

THPA reps on the Sunset Committee explained to the meeting that it had been noted on Valuations provided before the land was put on the market that “valuations are net or exclusive of GST” and no indication was given that subdividing the land into 2 new titles could attract GST. Hence the reserve price was set as per the valuation of $640,000 for the 2 lots.

A deputation was put by THPA rep at a Council meeting on 26th March, 2013 to include the matter of the reserve price in regard to the sale of the land. A motion was then carried as follows: “The General Manager be given delegated authority to negotiate and sell the two lots for amounts not less than market value determined by a registered valuer and in accord with the reserved price agreed by the Sunset Committee.”

The combined gross proceeds from the sale of the two lots was $664,000 but we now find that GST of $60364 was charged. This means that the land was actually sold for $603,636 (plus 10% GST charged = $664,000) which creates a shortfall of $36,364 below the reserve price ($640,000 less $603,636).

Hence we have submitted requests to Council that as the sale was not in accord with the Council motion of 26-3-2013, the following be considered;

• Further investigate if GST can be avoided – perhaps on basis that Council is not in business as a land developer
• If GST cannot be avoided if Council is prepared to reduce the amount of GST to be taken out of the proceeds left for Tuross projects by $36,364.

10. BEACH ACCESS UPGRADE: MAIN BEACH: This issue is continuing. However, appears to rely on the SRV being accepted by the Govt.

11. GENERAL MANAGER’S QUARTERLY MEETING – Gary presented a report to the meeting which included the news that the work to improve erosion control along the drainage line into Tuross Lake, below 255 Hector McWilliam Drive, should be completed within 2 months..

11. PROPOSED WORK PROGRAMME: There are two projects under discussion:

• Development of the Board Walk: The design and drawings are now complete but ESC & THPA have agreed that the project should not be commenced before the announcement of the RMS Grant Results. If the grant application is unsuccessful ESC will need to look for another grant. Hence the need to wait as grants are not usually available retrospectively.

• Channel Maintenance of the Tuross Estuary: There is $15000 allocated in Council budget if work is needed. There is also a one-off grant of $20000 but no decision has been made on how that may be used to improve channel situation.

12. MEMBERSHIP REPORT;
Reminder email: The email sent out to members a couple of days before the meeting was appreciated as some had forgotten the date of the meeting. Similar email to be forwarded next month.

Letter Box Drop to encourage THPA membership: It was decided that the costs of a letter box drop to all residences in Tuross would be worthwhile. Offers for volunteers to carry out delivery of the letters were received from Kath Smith, Jan & Denis Pilkington, Chris & Janette Jones and Pam & Roger Pink rather than pay for delivery.

Motion was proposed by Pam Pink to go ahead with letter box drop if costs could be kept below $300. Seconded by Jan Pilkington. CARRIED

13. GENERAL BUSINESS:
Coila Lake Commercial Fishing Issues: This item will be dropped from agenda. We will await any call from Tuross Country Club’s Fishing Club for support on these issues in the future.

Tuross Shopping Centre in Evans Rd: Final draft of letter to the owner of the shopping centre (via his agent) has been prepared due to the concern expressed by our members regarding the need for the condition of the building, pavement and roadway to be upgraded. The letter emphasizes that improvements would also be in the interests of the owner as they are more likely to attract new tenants for the empty shops. Letter to be sent by Gary as THPA Presiden.

Street Map at shops (including somewhere to display Council Boardwalk Plans: It is hoped that above letter will develop a rapport with the owner and arrangements can be made to display plans in one of the empty shop windows.

Arrangements for meetings during winter: Members agreed that afternoon monthly meetings starting at 2pm should continue during the winter months. The matter can be reviewed at our AGM in October.

The meeting closed at 3.30 pm with a reminder that the next meeting will be on 7th May,2015.

TUROSS HEAD PROGRESS ASSOCIATION INC.
Minutes of meeting held on Thursday, 5th March, 2015 at
Kyla Hall Committee Room, Kyla Sports Precinct, Tuross Head


1. The meeting commenced at 2.02 pm with President, Gary Cooper, in the chair.

2. MINUTES of PREVIOUS MEETING, 5-2-15: Moved by Leonie Beers that the minutes be accepted and seconded by Jeff de Jager. CARRIED

3. BUSINESS ARISING: To be dealt with under separate reports later in the meeting.

4. TREASURER’s REPORT: Treasurer, Joan Buchan, reported that there had been no movement in the accounts and they appear as follows:
Balance of the General Working Account $5,184.21
Balance of the Cycle/walk Working Account $6,174.11
Cycle/walk Fixed Term Deposit $20,000.00

Total Funds $31,358.32
=======
Moved by Joan Buchan that Treasurer’s Report be accepted and seconded by Enid Fuller. CARRIED

5. CORRESPONDENCE INWARDS:
Letter received from the Eurobodalla Shire Mayor that our grant application for $25,000 outdoor gym equipment for Tuross was unsuccessful.

6. CORRESPONDENCE OUTWARDS: No correspondence

7. VACANCY for the position of our ASSOCIATION SECRETARY: It was suggested that the reminder email to members re our next meeting should provide some details of the role of Association Secretary and encourage members to consider taking on the position. Maureen Baker, as part of the THPA Executive which is currently sharing the role, pointed out that the position could be shared by 2 people.

8. SPECIAL RATE VARIATION: Council has not sent the reduced SRV proposal to IPART. Ratepayers can still send in their own submission to IPART until 16th March.

9. PROGRESS HALL LAND SUNSET COMMITTEE: The meeting due for 12th February was postponed to 26th March due to Council staff time being taken up preparing adjusted SRV proposal. In the meantime the THPA Executive was been successful in obtaining the statement that should have been available at the February meeting showing further details of all expenses against the proceeds of the sale of the Hall land.

10. MAIN BEACH ACCESS UPGRADE: Full works required at this location may depend on acceptance of SRV by State government. However, THPA considers that basic maintenance of one of the most popular access points to a well used beach, such as at this location, should be part of Council’s core maintenance activities in the shire and not dependent on any SRV. Hence our interest in works to be carried out here are ongoing.

11. LAVENDER PT BOAT RAMP ACCESS TO TUROSS ESTUARY: President Gary Cooper reported having met with Lei Parker, Max Castle and Council staff, Greg Mill & Tony Swallow at this site to discuss the best way in which the State government funding of $20,000 could be used to improve access. No dredging is required at the boat ramp site at the moment.
However the upriver sand bar could be dredged (Lavender Bay area) but according to the Hydrologist’s report it is likely to silt up again very quickly and require constant dredging. Regardless of the report’s findings Gary’s observation of the situation indicates that rainfall since the beginning of December last year has added significantly to the river flow and a trench through this sandbar may be successful for some time. Otherwise it may be necessary for the funding of $20,000 to be returned to the government!

12. NELSON PARADE BOARDWALK: The Boardwalk project was given the highest priority during Council’s survey of residents. As the construction plans should now be finalised Council may be starting work there soon. Should Council’s grant application be unsuccessful the proceeds from sale of the Progress Hall land would be used. Concern was expressed that this would leave little for other projects and that it may be better to await grant results and apply again should it be unsuccessful.

13. MEMBERSHIP REPORT: Joan reported that there were 29 financial members. A larger membership is required to meet costs of insurance, etc. and It was suggested that a membership drive be undertaken via a THPA promotional letter to all mail boxes in Tuross . Maureen will investigate cost of postman delivering them.

14.GENERAL BUSINESS:
a) Fund raising activities: Refer membership drive above
b) Coila Lake Commerical Fishing Issues: THPA has already expressed its
support for the concerns being raised but considers that it is more appropriate for the local fishing club, other recreational fishers and the business community to pursue this matter.
c) Tuross Head Shopping Centre facing onto Evans Rd.: it is suggested that a
letter should go to the landlord’s agent complaining about the general shabbiness of this shopping centre and in particular the state of the roadway between the garage and the row of shops. Maureen will draft letter and pass it on to others on the Executive for editing.
d) Street map still required at shops, also an empty shop where Nelson Pde
boardwalk plans can be exhibited.
e) Letter of sympathy to Eurobodalla Shire Mayor: Gary will write a letter to the Mayor on behalf of THPA expressing our best wishes for a full recovery from his recent ill health with prostate cancer.

The meeting closed at 3.15 pm with a reminder to those present that the next monthly meeting will be held in the Kyla Hall at 2 pm on Thursday, 2nd April.

 

TUROSS HEAD PROGRESS ASSOCIATION INC.
Minutes of Meeting held on Thursday, 5th February, 2015
Kyla Hall Committee room, Kyla Sports Precinct, Tuross Head



The meeting commenced at 2 pm with our President, Gary Cooper in the chair.
13 members signed the attendance register and there were 6 apologies.
1. MINUTES of PREVIOUS MEETING, 3rd December, 2014: Acceptance proposed by Maureen Baker, seconded by Leonie Beers. CARRIED

2. BUSINESS ARISING: To be dealt with under separate reports later in the meeting.

3. TREASURER’s REPORT:
THPA General Account, Balance 3-12-14 $5,284.99
Receipts: Renewal of memberships $35.00
Interest $61.42 $96.42
$5,381.41
Payments: Reimbursement to THPA Cycle/Walk A/c
of interest wrongly credited by bank to
the General Account $197.20
General Account Working Balance, 5-2-15 $5,184.21
=======
THPA Cycle/Walk Account, 3-12-14 $5,976.91
Interest transferred from General Account $197.20
Cycle/Walk Account, Working Balance, 5-2-15 $6,174.11
Cycle/Walk Fixed Term Deposit, Commonwealth Bank $20,000.00
Cycle/Walk Accounts $26,174.11
=======
Total Funds $31,358.32
========
Acceptance of the Report proposed by Treasurer, Joan Buchan, seconded by Faye Beers. CARRIED

4. CORRESPONDENCE INWARDS:
• ESC advising of public meeting 22-1-15 on site to show plan of proposed Boardwalk, Nelson Pde.
• Copy of letter from THBOA re material about the funding of dredging at Lavender Pt boat ramp.
• ESC thank you letter re support for replacement of Tuross Blvde seat

5. CORRESPONDENCE OUTWARDS:
• To ESC supporting replacement of old concrete framed seat
• To Bay Post & Narooma News stating that THPA has neutral position re
Council’s proposed Special Rate Variation

6. THPA’s SECRETARY POSITION VACANT: The Chair reminded the meeting that this position is still vacant and asked members to consider possibility of taking on the role; it was also pointed out that it could be divided into the 2 roles of Minute Secretary & General Secretary.

7. SPECIAL RATE VARIATION: The Executive has maintained that THPA should not be announcing a position on this matter as it is one for each ratepayer to consider. However, the Executive has endeavoured to ensure that the community is well aware of the issues and has suggested strongly that each person should submit a response to Council.

8. SUNSET COMMITTEE REPORT: Next meeting will be held on 12-2-15. The agenda includes a briefing on the breakdown on subdivision costs $53,000 and kerb & guttering & stormwater drainage costs $40,000. The meeting requested that the details be made public.

9. BEACH ACCESS UPGRADE for MAIN BEACH: As per correspondence this issue is continuing.

10. PROPOSED WORKS PROGRAMME:
a) Nelson Pde Boardwalk: Council have applied for grant for $200,000. If not successful it would be funded from net proceeds of sale of Progress Hall land.
b) One Tree Pt headland upgrade: Second on the list if funds available from Progress Hall land.
c) One Tree Pt BBQ & Sheltered Seating: Third on the list
d) Pathway from Coila Bar to Country Club: Fourth on the list
e) Bust of Hector McWilliam: Fifth on the list (for materials – Sculpting donated)
f) Lavender Pt Boat Ramp: Council has allocated $15,000 each year for dredging and a further $20,000 has been announced by NSW Treasurer.
g) Kyla Hall & Sportsground approach sign: Although this is now a KHMC project the THPA has been requesting the sign be installed for some time. The latest design will be presented to the Sunset Committee next Thursday.
h) Storm Water outlet into Tuross estuary, below 255 Hector McWilliam Drive: Over some years now TLPG has raised concerns about erosion caused by this drainage line; there are also difficulties due to need for access to maintain fire & weed mitigation in this foreshore reserve.
i) Main Beach Access (South side of One Tree Pt): The state of this access, particularly for people with disabilities, is deplorable - as raised again recently in the media by THPA members, Pam & Roger Pink. Council will consider rectification work in parallel with One Tree Pt. BBQ and sheltered seating project.
j) Heritage Listing of Norfolk Island Pines Plantation: THPA has supported submission by TLPG in August, 2013 for this listing. Further update required from Council re progress on this matter, e.g. whether this listing has now been submitted to NSW government.
k) Pittosporum undulatum trees on Nelson Pde foreshore: Council has been requested to lop these vigorous trees to allow better views of the estuary from the cycle/walk.
l) Tuross Head toilet blocks at 3 locations – Kyla Sports precinct, Coila Bar and in car park at southern end of Main Beach: These are all due for maintenance or upgrade.
m) Future Pathway Plan: It is time to develop a plan for future pathways in Tuross and community consultation is needed to determine the priority issues.
n) Maintenance of Timber Picnic Settings: THPA strongly supports proposal for Council to approach volunteer organisations such as the Men’s Shed to undertake maintenance of these settings.
o) History Signs: Suggestions have been put forward for a series of signs around Tuross, including one just off Princes Highway giving a brief history of the area and one to be placed next to the proposed bust of Hector McWilliam. Lei Parker is aware of those who are willing to donate cost of signs.
p) Skate Board facilities: Lei Parker has requested a review Council’s Recreational Strategy or an amendment to include siting of skate board components within Tuross Head. To pursue this matter with Council there needs to be strong support from the parents of young ones wishing to use these facilities.
q) Outdoor Exercise Equipment: A grant application has been made to Southern Phones via Council and a response is expected toward the end of May. If unsuccessful THPA will need to approach Council about adding it to its list of projects.

11. MEMBERSHIP REPORT: Awareness of THPA activities should have been raised in the community over the past few weeks due to the Executive’s comments/photos in the media, announcements on Tuross shopping centre notice boards and public meeting regarding the proposed boardwalk. Although this meeting attracted a good attendance it was acknowledged that a larger membership is required. It was suggested that members provide their email addresses so that a notice can be sent out before each meeting.

12. GENERAL BUSINESS:
• Coila Lake commercial fishing: It was reported that State Fisheries have not placed a quota on commercial fishing in ICOLLS because it would be too restrictive for viable catches by commercial fishers.
• Nelson Pde Boardwalk plans: Need for plans to be displayed in window of empty shop at Tuross.
• Need for map of Tuross to be displayed at shopping centre.
The next general meeting will be held in Kyla Hall on Thursday, 5th March, 2015.


TUROSS HEAD PROGRESS ASSOCIATION INC.
Minutes of meeting held on
Wednesday, 3rd December, 2014 at
Kyla Hall, Kyla Sports Precinct, Tuross Head

1. The Meeting commenced at 2 pm with Gary Cooper in the Chair and Vice-President, Maureen Baker acting as temporary minute secretary.

17 signed the Register and there was 1 apology.

2. MINUTES OF PREVIOUS MEETING, 6th November, 2014
proposed to be accepted by Fay Beers and seconded by Leonie Beers CARRIED

3. BUSINESS ARISING: To be dealt with under separate reports later in the meeting.

4. TREASURER’s REPORT: Treasurer, Joan Buchan, read out the following financial statement which forms part of the minutes. In summary, balances at 3rd December 2014 are:

General Account Balance 6-11-14 $5179.47
Plus Receipts: Bank Interest $90.52
THPA Subs 15.00 105.52
General A/c Working Balance 3-12-14 $5284.99
======

Cycle/walk Account is made up of:
Working A/c balance $5976.91
Term Deposit $20000.00
Cycle/walk Funds Balance 3-12-14 $ 25976.91
=======

Total Funds $ 31261.90
Acceptance of the report was proposed Joan Buchan and seconded by Steve Ryder . CARRIED

5. CORRESPONDENCE INWARDS:
• ESC advised that Councillors Pollock & Brice have been appointed as the Council’s delegates to the Sunset Committee for the next two years
• Warren Sharpe advised that his officers had inspected the Lavender Pt boat ramp (27/11/2014) and advised him of minimal change in depth. ESC will hold off excavating the hole at the end of the ramp until next year..
• ESC advised that a question was asked re a Skate Park for Tuross at the 28 October Council Meeting. They have advised that the Recreation Strategy will be reviewed next year when it will be appropriate for Tuross to raise the issue.
• Email from Warren Sharpe covering outdoor exercise equipment, No plans for Tuross at this stage. Skate Park as above. Seating for Tuross foreshore will require a revised plan for Plantation Point subject to SRV
• Email from Lei Parker submitting his resignation as Secretary of the Progress Association. This will enable Lei to pursue his other interests in Tuross Head using his own preferred methods of dealing with Council which, in the view of the President and Vice-Presidents, have conflicted at times with the best interests of the Association.


6. CORRESPONDENCE OUT
Grant Application for Outdoor Gym Equipment from Southern Phones
Email to Lei Parker accepting his resignation as Secretary with regret. Lei was thanked sincerely for all his good works in Tuross and THPA looks forward to him continuing as an active member of our organisation.

7. LEI’s RESIGNATION
President Gary Cooper thanked Lei for all his good works in Tuross and looked forward to him continuing as a valued member of THPA. Lei has agreed to continue carrying out the following roles:
? Public Officer until the next AGM
? Listing the THPA Minutes on the turosshead.org. website
? Promoting the upcoming THPA meetings in the Tuross Giant.

Lei will stand down as the “second” in the Kyla Hall Management Committee.

Gary pointed out that there is a need, however, for a new THPA Secretary, the duties of which could be divided into the positions of Minute Secretary and General Secretary if necessary. He asked everyone to consider taking on either of these roles or let the Executive know if they are aware of a possible contender.

8. COUNCIL COMMUNITY INFORMATION SESSIONS re proposed SRV
Gary had contacted Councillor Brice asking her to request a SRV session by the Mayor & GM at Kyla Hall on either the 15th or 22 November. We were advised by ESC’s Robyn Brown, as reported last meeting, that an Information Session would be organised for 22nd November. 09:00 to 11:00 am outside Buffers cafe at Tuross Shops.

Plenty of interest was shown with the first person from the community arriving about 09:05 and the last left about 10:45 am. We had 6 Councillors & 3 Council staff in attendance. Gary pointed out to the meeting that we had done all we could and it would now be up to the community to make up its own mind about the SRV and encouraged those interested to send in a submission.

9. SUNSET COMMITTEE REPORT: We believe both blocks have been sold. The next Sunset Committee meeting is scheduled for 17th December when we expect to be given full details about the amount of money raised. We have once again requested more detail at this meeting about certain amounts being charged against the sale proceeds. .Lei has also raised a number of questions re the sale of the land.

Completion of cycle/walk, including lookout area, along Nelson Pde: During 2014 we had attended an on-site meeting where rough drawings had been provided of the proposed lookout. This is expected to be funded from the net proceeds of sale of the Progress Hall land. Detailed drawings were promised by Council by the end of 2014 but to date they have not been provided.

10. OUTDOOR EXERCISE EQUIPMENT
Southern Phone advised they were making $400,000 available for Community Grants. Council proposes that Grants be used to determine where to install Outdoor Exercise Equipment as last year the 3 main towns in the Shire – Batemans Bay, Moruya & Narooma received the equipment. Lei Parker, as THPA Secretary at the time, notified Council that Tuross should be considered for one of the sets of this equipment.

Accordingly Gary has now completed an application to Southern Phone for the upper limit of $25000. This had to be completed in a matter of days, with specific requirements and submitted via Council. If our application is successful we will need to negotiate with Council regarding the sites for this equipment.

11. BOATSHED CARPARK TREES
The Council removed the trees from the Boatshed car park to allow more parking space, However, they have not provided any shade for people who want to reduce the temperature of their parked car. Unfortunately there is not a lot of room available for new trees. Council staff have advised that Council considered that there was no need for trees.

The meeting came to the conclusion that there was very little appropriate space for trees and it remains to be seen if the community wish to pursue the matter.

12. KYLA HALL MANAGEMENT COMMITTEE REPORT
Governance: At the last meeting the main issue was on the governance of the Committee. However negotiations with Council seem to be progressing well and the financial situation is being sorted out.

Hall Cleaning contract: This has been an issue but the Hall cleaning contract will go to tender shortly.

Hall maintenance: This is proceeding well with the major problem being damaged ceiling tiles in the main hall which cannot be fixed until there is a need for scaffolding for another purpose.

Supply of water to the Tuross Community Gardens from the Hall roof runoff: The Hall Committee agreed to a request from the Tuross Community Gardens (TCG) for a tank to take water from the Hall roof and pass it on by underground pipe work to the Community Garden.

Council, however, are proposing to build a shed near the Gardens to store boats used by the Batemans Bay Sailing club on Coila Lake and that the water from this roof be passed on to the Gardens. TCG so far are objecting to this arrangement as the shed roof will be too small to provide adequate water and sited too far down the slope, requiring water to be pumped up to various parts of the Gardens..

Signage: The Committee are requesting a sign to be put at the Hector McWilliam Drive turnoff to the Sports Precinct but the Council will only accept 5 words for such a sign . Negotiations are continuing.

Curtains for Hall windows: These are being made for small high windows at back of Hall.

Adequate usage of Hall: Lei said that ESC should provide full details of the Hall’s facilities on its website to promote higher usage.

The next meeting of the Committee is in late February ie. 16/02/2015

13. BEACH ACCESS UPGRADE – MAIN BEACH
As per the correspondence this issue is continuing. Stafford Dixon suggested that Sally Pryor, ESC Disability Access Committee, should be informed of situation.

14. MEMBERSHIP REPORT;
From the listing of paid up members we have 28 financial members. If anyone knows of an ex-member who is still interested please ask them to please pay their membership fee.

Dennis Pilkington suggested that by paying a small fee to Tuross Marine Rescue it may allow us to erect a permanent sign on its community notice board at the shops detailing hiring opportunities for Kyla Hall’s facilities and dates of THPA meetings.

15. GENERAL BUSINESS:
Jeff de Jager reminded us that it is time that we updated our original Priority List of matters we have raised or wish to raise with Council. The Executive will look at this after the Christmas holidays.

Enid Fuller asked Lei, in his capacity as Secretary of Tuross Business Owners Association, to pass on a request for TBOA to consider erecting Christmas decorations to brighten up the area during the holidays.

The President wished everyone a Happy Christmas and invited all to join him
for the annual Christmas afternoon tea..

Members agreed to continue with the afternoon meetings for the moment. Hence our next general meeting will be held in Kyla Hall on 5th February 2015 at 2 pm.


Eurobodalla Shire Council SRV – Have your say now!

This gives ratepayers and residents another chance to become familiar with the cases for and against the SRV and to lodge a submission to Council in writing by mail, personal delivery or email by the close off date Friday 23 January 2015.

The Tuross Head Progress Association’s executive, contrary to possibly politically motivated rumours, maintains that the Association has been and will remain neutral on the SRV, in the belief that it is a matter for individual ratepayers and residents to decide in line with their own views and financial positions.

The executive did facilitate a drop-in session in Tuross Head in late November to permit face to face discussion with the “top brass” and it was well attended. From Council, the Mayor, 3 Councillors, the General Manager, the Director of Infrastructure Services and the Director of Finance and Business Development were there and, thanks to this opportunity, many residents went away better informed …..if not convinced!

The important thing now, if you care, is to make a submission. Remember that if there is a vast “silent” majority Council may tend to consider this to be a sign of approval!

Gary Cooper
President
Tuross Head Progress Association

 

TUROSS HEAD PROGRESS ASSOCIATION INC.
Minutes of meeting held on Thursday, 6th November, 2014 at
Kyla Hall Committee Room, Kyla Sports Precinct, Tuross Head

1. The Meeting commenced at 2.35 pm with Mr Gary Cooper in the Chair.

9 signed the Register and there were 5. apologies.

2. MINUTES OF PREVIOUS MEETING, 2nd October, 2014
proposed to be accepted by L Parker and seconded by L Beers CARRIED

3. BUSINESS ARISING: To be dealt with under separate reports later in the meeting.

4. TREASURER’s REPORT: Due to the absence of the Treasurer, Joan Buchan, Gary Cooper read out the following financial statement which forms part of the minutes. In summary, balances at 6th November 2014 are:

THPA General Account Balance: $5172.21
THPA Subs $15.00
Interest $45.26

Expenses
Fair Trading fee $53.00

Working Balance $5179.47

THPA Cycle/walk Account is made up of:
Cycleway Working A/c balance $5955.54
Term Deposit $20,000.00
Interest $21.37
Cycleway Total: $25,976.91

Total Funds $31,156.58

Acceptance of the report was proposed by Gary Cooper on behalf of Joan Buchan and seconded by S Ryder CARRIED

5. CORRESPONDENCE INWARDS:
Copy of Letter sent to ESC by R and P Pink re beach access to Main Beach Tuross.

Letter from Warren Sharpe, ESC minuting the meeting with the GM 8th September.

Email confirming receipt of CSR for the removal of a dead tree branch at Wolfe Reserve.

Letter from Council advising a review of the Companion Animal act and requesting submission if interested.

Email from Warren Sharpe regarding questions asked by Danielle Brice on exercise equipment, skating facilities and SRV park benches in Tuross

E-mail from Robyn Brown advising the THPA that there will be a community information session regarding the SVR at Tuross shopping outside Buffers between 09:00 & 11:00 22 November 2014


6. CORRESPONDENCE OUT:
NSW Fair Trading annual return including $53.00 payment

7. Executive meeting re 2014-2015 issues to be looked at by THPA
- Special Rate Variation
- Coila Lake Commercial fishing – support any call for an enquiry into the current fishing practices of Coila Lake in the best interests of the environmental sustainability of the lake and its fish stocks and to best financially benefit the residents of Tuross Head through employment.

8. SUNSET COMMITTEE REPORT:
The top Progress Hall block has been sold. Price unknown

9. KYLA HALL MANAGEMENT COMMITTEE REPORT:
So far there has not been any response to last month’s letter identifying needs. However a couple of the issues contained in our letter seem to been covered.

10. BEACH ACCESS UPGRADE – MAIN BEACH:
In regards to the Special Rates Variation sought by Council the meeting felt that the Main Beach access and carpark drainage that leads to the bottom of the steps being washed out is part of Council’s core business and maintenance.

It was agreed that Council should make the steps and access to the beach safe for use in readiness for the upcoming summer season.
It was agreed that Council should be looking at the area as a whole rather than offering solutions to parts of the whole area

11. BEACH ACCESS – End of Jutland Ave beach south from Nelson Parade.
There needs to be a sign directing to the beach on the nearby power pole. Also needs disabled access.


12. MEMBERSHIP REPORT;
Lei advised the meeting that membership was now 26, which is a significant reduction. He also advised that the THPA meeting agendas could be placed on the Tuross Head Notice Board 1 week prior to the meetings with a donation to the Marine Rescue who manage the Notice boards..

13. GENERAL BUSINESS:
One Tree Lookout – It was offered that the One Tree lookout area has undulating surfaces that are unsafe for older visitors to navigate. There were many bumps and divots that made for unsure footing.

Safety rails were not to acceptable heights. It was offered that there was a double standard being put forward by Council in suggesting the funding for viewing platforms elsewhere in the shire under the SRV and that Tuross Head had to pay for its own from the sale of its own land.

It was moved that the THPA write to Council outlining their concerns of the risk of trips at One Tree Point and to voice its dissatisfaction that other viewing platforms have been suggested for funding by the SRV and that Tuross Head will have to pay for its own. Moved J Lanstrom, second S Ryder

Companion Animal Policy – it was moved that Council be congratulated on their draft plan recognising that a companion animals play a vital role in the happiness, the richness and the well being of a community. It was moved that a letter be written in support of the Plan – Moved M Baker, seconded E Fuller

Trafalgar Road linemarking – it was noted that since the new road works went in there is a need to linemark the carpark and also the centre line around the Trafalgar and Nelson Parade intersection.

It was also noted that line marking needs to be carried out at the crest of Salmon Street

It was moved that the meeting be moved to Wednesday December 3rd at 2pm and attending members were asked to bring along a plate.

The President wished everyone a Happy Christmas and invited all to join him for the annual Christmas get together after the December meeting.(president excused himself from the meeting at 3pm)

The meeting closed at 3.35pm and remaining members partook of afternoon tea arranged primarily by Joan Buchan and Leonie & Faye Beers.

The next routine meeting will be held in Kyla Park Hall at 2pm
3rd December 2014

 

TUROSS HEAD PROGRESS ASSOCIATION INC.
Minutes of meeting held on Thursday, 2nd October, 2014 at
Kyla Hall Committee Room, Kyla Sports Precinct, Tuross Head

1. The Meeting commenced at 2:30 pm with Mr Gary Cooper in the Chair.

13 signed the Register and there were 4 apologies.

2. MINUTES OF PREVIOUS MEETING, 4th September, 2014: Following a brief summary of the previous meeting Minutes by the 2013-2014 Secretary, acceptance of minutes was proposed by G Cooper and seconded by P Pink. CARRIED

3. BUSINESS ARISING: To be dealt with under separate reports later in the meeting.

4. TREASURER’s REPORT: Gary Cooper, on behalf of Treasurer, Joan Buchan, read out the following financial statement which forms part of the minutes. In summary, balances at 2nd October 2014 are:

THPA General Account Balance: $5157.21
THPA Subs $15.00
Working Balance $5172.21

THPA Cycle/walk Account is made up of:
Cycleway Working A/c balance $5955.54
Term Deposit $20,000.00
Cycleway Total: $25955.54

Total Funds $31,127 .75

Acceptance of the report was proposed by Gary Cooper on behalf of Joan Buchan and seconded by J De Jager. CARRIED

5. CORRESPONDENCE INWARDS:
nil

6. CORRESPONDENCE OUT:
Email to MMC supporting ESC request for annual grant for dredging

Email to ESC supporting their proposed request for funds for the Boardwalk.

7. Kyla Hall Management Committee.
Jeff de Jager reported that there was no shelving in the cleaners room, the front door catch was fixed, a new scizzor mophead was provided, a door mat installed and lock on flag rope added.

Moved that the THPA Australian flag be given to the Kyla Hall Management Committee – moved Jeff de Jager, 2nd Enid Fuller

Marketing of Hall – suggested that Council be asked by the Kyla Hall Management Committee to market the Kyla Hall in the same way that they do the Malua Bay hall. Lei Parker advised that all the info on the Tuross Head website is available for Council to use or link to. He also advised he would promote the use of the hall in the Tuross Giant. Suggested pay $5 per month for an advertisement on the Marine Rescue notice board at the shops.

Advised the flagpole was now up at a cost of $1300 requiring a $900 crane.

Discussion that governance on spending by Council staff needs to be established and that actions such as these need to be bought back through the management committee.

The question of auditing was raised as too was the question of financial reporting as individual line items of costs appear to be missing compromising auditing transparency.

Signage for the hall was under development.

Motion to write to Council in support of the Tuross Community Garden request for a water tank to be added to Kyla Hall that would capture the other 2/3rds of the rainwater and gravity feed it to a holding tank at the gardens. Moved Jeff de Jager 2nd Denis Pilkington


8. SUNSET COMMITTEE REPORT:
The Chair has asked for a meeting to be organised asap but as yet there is no time or date set.

New real estate management contract set to handle the sales.

Advised interperative sign placement to be scheduled for October 31st

9. GENERAL BUSINESS:
Report given by Maureen Baker and Jeff de Jager of the Meet the GM meeting of September 8th.

Tuross Fair – discussion of who would attend with roster and agreement of four attendees


Denis Pilkington put forward that there should be a sign placed out each month before the THPA announcing where and when and located at the Allenby Road intersection and a notice placed on the Marine Rescue notice board.

Discussion of the improvements to the access to the Main Beach – Council suggests that the improvements could be added to the SRV wish list however the meeting firmly believed that the maintenance and improvements to the rails, steps and drainage should be part of Councils core business and carried out as such.

The meeting closed at 3:50pm and remaining members partook of coffee arranged Leonie & Faye Beers.


The next routine meeting will be held in Kyla Park Hall at 2 pm
6th November 2014